Company expense reimbursement management system
Company expense reimbursement management system
I. The purpose is to strengthen the management of market personnel expenses, ensure that city personnel can better carry out their work, and effectively save costs.
Second, the scope of application This system applies to the marketing department and other relevant departments.
Third, travel management
1. Employees must complete the “Travel Report” and “Employee Field Book” for business trips, and report to the Marketing Director for approval after approval by the department manager.
2. The “Business Travel Summary” section of the “Business Travel Report” must be completed within three days after the employee's business trip ends.
4. Travel expenses Travel expenses refer to the necessary reasonable expenses incurred by the company's employees during the period of going out to work for the purpose of completing the scheduled tasks, including: transportation expenses, accommodation expenses, city transportation expenses, and other official miscellaneous expenses.
1. Employees use vehicles for transportation, such as trains, cars, ships and other popular tools.
2. In special circumstances, the aircraft can be selected after approval by the company's leaders.
3. Responsible for using the vehicle in violation of company regulations, and reimbursed by train ticket
4. Market vehicles should use buses, buses, etc. If they are in special circumstances, they can take a taxi, but the starting point and reason should be indicated on the ticket.
5. During the employee's business trip, the standard accommodation expenses are reported to be sold.
6. The official expenses incurred during the employee's outing, such as postal and telecommunications charges, file copying fees, fax fees, etc., are reported and sold.
7. The mobile phone bill of the office director and department manager is within the company's reimbursement standard, deducting the private phone bill and reimbursing it.
V. Reserve fund management
1. According to the needs of the work, the employee can make a loan to the company in advance for business trips or business activities. The amount of the borrowing is determined according to the actual city and signed by the general manager.
2. After the reserve fund is borrowed, it should be repaid in time. The reserve gold should not be used for more than 15 days. In case of special circumstances, it cannot be repaid on time. It can be applied in writing. After the signature of the general manager, the extension can be extended, but the maximum length cannot exceed one month. .
3. For long-term use of the reserve fund, the Finance Department will deduct the employee's personal income until the completion of the write-off, and no further borrowing of the reserve fund is allowed before then.
Reimbursement management
1. In principle, the resident personnel are reimbursed once a month, and the reimbursement bills of the staff of each office are signed by the directors of each business unit and submitted to the cashier for review.
2. The expense reimbursement form should be properly and properly affixed according to the company's requirements. If the documents do not meet the standards, or the documents are inconsistent, the amount is inconsistent, and the reimbursement is repeated, they will be returned to the business personnel.
3. Fill in and affix the method of document reimbursement:
Travel expenses reimbursement form
a. Fill in the contents according to the requirements on the “Travel Reimbursement Form”.
b. Posting precautions: Label all types of car labels according to the size of the denomination, and indicate the number of sheets and total amount of denominations in the post.
Expense reimbursement
a. Fill in the contents and fill in the requirements on the form. The cost generally refers to the office, meals, etc. generated by the salesperson at work.
b. Posting precautions: In principle, only reimbursement of invoices, no invoices, must be explained to the financial situation in advance. Or with other bills, but need to indicate the situation on the back of the bill.
c. The refilled notes are posted separately from the official invoices. Cannot be reimbursed in a reimbursement form.
This system applies to all employees of the company, and the right to interpret this system belongs to the finance department.
I. The purpose is to strengthen the management of market personnel expenses, ensure that city personnel can better carry out their work, and effectively save costs.
Second, the scope of application This system applies to the marketing department and other relevant departments.
Third, travel management
1. Employees must complete the “Travel Report” and “Employee Field Book” for business trips, and report to the Marketing Director for approval after approval by the department manager.
2. The “Business Travel Summary” section of the “Business Travel Report” must be completed within three days after the employee's business trip ends.
4. Travel expenses Travel expenses refer to the necessary reasonable expenses incurred by the company's employees during the period of going out to work for the purpose of completing the scheduled tasks, including: transportation expenses, accommodation expenses, city transportation expenses, and other official miscellaneous expenses.
1. Employees use vehicles for transportation, such as trains, cars, ships and other popular tools.
2. In special circumstances, the aircraft can be selected after approval by the company's leaders.
3. Responsible for using the vehicle in violation of company regulations, and reimbursed by train ticket
4. Market vehicles should use buses, buses, etc. If they are in special circumstances, they can take a taxi, but the starting point and reason should be indicated on the ticket.
5. During the employee's business trip, the standard accommodation expenses are reported to be sold.
6. The official expenses incurred during the employee's outing, such as postal and telecommunications charges, file copying fees, fax fees, etc., are reported and sold.
7. The mobile phone bill of the office director and department manager is within the company's reimbursement standard, deducting the private phone bill and reimbursing it.
V. Reserve fund management
1. According to the needs of the work, the employee can make a loan to the company in advance for business trips or business activities. The amount of the borrowing is determined according to the actual city and signed by the general manager.
2. After the reserve fund is borrowed, it should be repaid in time. The reserve gold should not be used for more than 15 days. In case of special circumstances, it cannot be repaid on time. It can be applied in writing. After the signature of the general manager, the extension can be extended, but the maximum length cannot exceed one month. .
3. For long-term use of the reserve fund, the Finance Department will deduct the employee's personal income until the completion of the write-off, and no further borrowing of the reserve fund is allowed before then.
Reimbursement management
1. In principle, the resident personnel are reimbursed once a month, and the reimbursement bills of the staff of each office are signed by the directors of each business unit and submitted to the cashier for review.
2. The expense reimbursement form should be properly and properly affixed according to the company's requirements. If the documents do not meet the standards, or the documents are inconsistent, the amount is inconsistent, and the reimbursement is repeated, they will be returned to the business personnel.
3. Fill in and affix the method of document reimbursement:
Travel expenses reimbursement form
a. Fill in the contents according to the requirements on the “Travel Reimbursement Form”.
b. Posting precautions: Label all types of car labels according to the size of the denomination, and indicate the number of sheets and total amount of denominations in the post.
Expense reimbursement
a. Fill in the contents and fill in the requirements on the form. The cost generally refers to the office, meals, etc. generated by the salesperson at work.
b. Posting precautions: In principle, only reimbursement of invoices, no invoices, must be explained to the financial situation in advance. Or with other bills, but need to indicate the situation on the back of the bill.
c. The refilled notes are posted separately from the official invoices. Cannot be reimbursed in a reimbursement form.
This system applies to all employees of the company, and the right to interpret this system belongs to the finance department.
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