File security custodian system
File security custodian system 1:
1. The archivists must protect and keep the files, scientifically classify the files, arrange them, number them, pack them, and order the bins.
2. Regularly check the storage of files, find that the files are damaged or handwritten, and repair and copy in time to ensure the security and integrity of the files.
3, the archives warehouse is a heavyweight, non-archive personnel are strictly prohibited to enter.
4. It is strictly forbidden to store all kinds of miscellaneous items that are not related to the protection of files in the warehouse, and keep them clean and tidy.
5, the archives warehouse must be strong, take fire, burglar, insect, moisture, rat, light, dust, pollution and other facilities, and always check whether the facilities are effective.
6. The warehouse has built-in temperature and humidity monitoring equipment, which is regularly inspected, recorded and analyzed to ensure the specified temperature and humidity.
7. When the file management personnel leave the warehouse, they must close the doors and windows and pull off the lights.
The file security custody system II file search and other non-archive department staff members are not allowed to enter the archives studio and the warehouse without permission.
To do the safety work of the office and the warehouse, the comrade who left the office every day is responsible for powering off the water and locking the doors and windows.
The files are placed in the file cabinet from top to bottom in order of the file number, and are erected from left to right. In principle, all kinds of files are stored by file number. Examples of file cabinets are marked, for example: XX-dq11-1~80, which is the 1-80th of the XX-year party group archives comprehensive class. The volume is inserted into the file to produce an annual catalogue, which is indicated on the search catalogue and stored in the file to be produced in the annual cabinet.
The file cabinet should be sequenced, and each library and all kinds of files should be marked with a file storage diagram.
The archives should be regularly checked for safety and the eight prevention work should be actively carried out. Find problems and resolve them in time.
Repair and copy damaged and faded files in a timely manner.
Place insect repellent and anti-mildew drugs in the file cabinet, check the insects and mildew every month, and find the insects and mildew in time.
Check and borrow the files to be written off in person and put them into the warehouse in time. Before the end of each semester, a total inventory of the treasury files is carried out, and the borrowed files are promptly reminded.
A comprehensive check of the inventory audiovisual files is conducted every year, and problems are reported and dealt with in a timely manner.
Photographs and negatives should be inspected regularly, with yellowing, mildew, deterioration, etc., and timely cleaning and technical treatment.
Video tapes, audio tapes, videos, etc. should be rewinded in time after use, and immediately put into the box to prevent pollution. If it is not regularly checked, if it is found that deformation and breakage, magnetic powder falling off, etc., it should be immediately remedied.
The audio-visual file storage period is the same as the storage period of the corresponding text material. The audio-visual materials that need to be stored for a long time should be transcribed and reproduced after being stored for a certain period of time.
1. The archivists must protect and keep the files, scientifically classify the files, arrange them, number them, pack them, and order the bins.
2. Regularly check the storage of files, find that the files are damaged or handwritten, and repair and copy in time to ensure the security and integrity of the files.
3, the archives warehouse is a heavyweight, non-archive personnel are strictly prohibited to enter.
4. It is strictly forbidden to store all kinds of miscellaneous items that are not related to the protection of files in the warehouse, and keep them clean and tidy.
5, the archives warehouse must be strong, take fire, burglar, insect, moisture, rat, light, dust, pollution and other facilities, and always check whether the facilities are effective.
6. The warehouse has built-in temperature and humidity monitoring equipment, which is regularly inspected, recorded and analyzed to ensure the specified temperature and humidity.
7. When the file management personnel leave the warehouse, they must close the doors and windows and pull off the lights.
The file security custody system II file search and other non-archive department staff members are not allowed to enter the archives studio and the warehouse without permission.
To do the safety work of the office and the warehouse, the comrade who left the office every day is responsible for powering off the water and locking the doors and windows.
The files are placed in the file cabinet from top to bottom in order of the file number, and are erected from left to right. In principle, all kinds of files are stored by file number. Examples of file cabinets are marked, for example: XX-dq11-1~80, which is the 1-80th of the XX-year party group archives comprehensive class. The volume is inserted into the file to produce an annual catalogue, which is indicated on the search catalogue and stored in the file to be produced in the annual cabinet.
The file cabinet should be sequenced, and each library and all kinds of files should be marked with a file storage diagram.
The archives should be regularly checked for safety and the eight prevention work should be actively carried out. Find problems and resolve them in time.
Repair and copy damaged and faded files in a timely manner.
Place insect repellent and anti-mildew drugs in the file cabinet, check the insects and mildew every month, and find the insects and mildew in time.
Check and borrow the files to be written off in person and put them into the warehouse in time. Before the end of each semester, a total inventory of the treasury files is carried out, and the borrowed files are promptly reminded.
A comprehensive check of the inventory audiovisual files is conducted every year, and problems are reported and dealt with in a timely manner.
Photographs and negatives should be inspected regularly, with yellowing, mildew, deterioration, etc., and timely cleaning and technical treatment.
Video tapes, audio tapes, videos, etc. should be rewinded in time after use, and immediately put into the box to prevent pollution. If it is not regularly checked, if it is found that deformation and breakage, magnetic powder falling off, etc., it should be immediately remedied.
The audio-visual file storage period is the same as the storage period of the corresponding text material. The audio-visual materials that need to be stored for a long time should be transcribed and reproduced after being stored for a certain period of time.
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