Conference quality control

The quality of the meeting mainly depends on the following factors: whether the meeting is necessary; whether the unit convening the meeting has the necessary administrative power; whether the meeting preparation is sufficient; whether the scope and number of participants are beneficial to the necessary information exchange; Various related interferences; the host, the participants' knowledge, business level, work style, psychological state, etc.; environmental sanitation conditions; technical equipment conditions; whether the agenda is reasonable and scientific; whether to implement effective supervision of the implementation of the resolutions of the meeting.
To do a good job of quality control of the meeting, we should pay attention to the following aspects.
1. Note that the participants in the meeting should form a reasonable knowledge and intelligent structure. It is said that there is such a thing: a large company decision-making level meets to discuss some things. The first issue is about purchasing a new technology. Since most people don’t understand the technology at all, after listening to the functional department’s report, Only one person suggested that the price was higher and others did not speak. This issue has no choice. The second issue was to discuss the company's relocation. Everyone spoke very enthusiastically. The atmosphere was very enthusiastic. The discussion was very effective and many positive suggestions were put forward. The different results of the discussion on the two issues indicate that the group structure of the conference members has a great impact on the quality of the conference. Participants in the selection should consider those who have the appropriate expertise and ability to express their opinions.
2. Strict control of the number of participants in the meeting The efficiency of the meeting is inversely proportional to the number of participants in the meeting. That is, under the premise of achieving the same effect of the meeting, the fewer people attending the meeting, the higher the efficiency of the meeting, so the meeting is often not as large as possible. The increase in personnel is not only reflected in the reduced efficiency of the meeting, but also inevitably brings difficulties in communication and coordination. Therefore, the number of participants should be controlled as much as possible within the limits of effective exchange of information and effective resolutions.
3. If you don't open it, you will have to establish an efficiency concept. You should come to three questions when you are dealing with each meeting: Can you cancel it if you can? If you can't open it, you should not open it. Can the two questions be merged with others? The merger will mean time savings and efficiency. The three questions can achieve the same goal in a more effective way and in a simpler way. The choice of merit is the common sense in life and work.
4. Be prepared for the full pre-conference to make everyone ready, pay attention to make each participant clear the purpose, issues and requirements of the meeting before the meeting, master the relevant archival materials, and prepare for the speech, no Open an "empty hand", unprepared meeting or insufficient preparation. Hurry to act is the most problematic.

Conference quality control

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