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Preparation of the preparatory plan for the conference


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1. The content of the conference preparation plan The theme and topic of the conference The theme of the conference refers to the issues to be studied and the objectives to be achieved.
There are three points to determine the theme of the meeting: one is to have a practical basis; the other is to combine the reality of the unit; the third is to have a clear purpose.
Example: The meeting is determined not to open
a. The conditions are immature b. The purpose is not clear c. Too many topics d. Location answer: b
Analysis: The clear purpose is the focus and key examples of the meeting: the determination of the theme of the meeting should be
a. There is a practical basis b. Can be combined with the actual c. theme of the unit as much as possible. D. Have a clear purpose answer: abd
Analysis: There are three points in determining the theme of the meeting: First, there must be a solid basis; second, it must be combined with the actual situation of the unit; third, it must have a clear purpose.
Determine the name of the meeting to determine the process of the meeting: according to the main leaders attending the meeting, arrange the meeting host; according to the theme of the meeting, determine the meeting speaker;
Determining the time and place of the meeting The meeting time includes the actual time of the meeting and the time of the meeting. The best time for the meeting should be based on whether the main leaders can attend. The choice of the location of the meeting is to ensure that the venue is moderately sized and moderately located. The environment is moderate. Convenient transportation, complete meeting facilities, equipment and tools needed to determine the meeting, determine the scope of the meeting file and print the file. Determine the composition of the meeting. Determine the meeting budget. Determine the meeting accommodation and catering arrangements. The meeting needs to determine the division of work between the preparatory body and the personnel: the secretarial staff should do well before the meeting according to the content of the preparatory plan for the meeting.
a. Division of labor and cooperation b. Overall coordination c. Unified reporting d. Comprehensive inspection answer: abd
2. The role of the conference preparation programme ensures that the conference's careful organization ensures that conference service quality and communication are coordinated to ensure that leadership intentions are implemented.
3. Conference Call and Video Conference The conference call conference is to use the "meeting call" function of the program-controlled telephone to call people from different places to hold the conference.
1) Characteristics of the exchange of conference calls
a. Convenient and flexible teleconferences are short-lived and quick to respond, and are the least expensive in electronic communication meetings.
b. The conference call lacks body language, is difficult to interact with, and lacks text, making it difficult to deliver a lot of detail.
c. In order to improve the efficiency of the conference call, other communication methods can be used in combination to enhance the transmission and exchange of information.
d. The conference call is suitable for companies that are not far from the branch office and are small in scale.
2) Requirements for conference call information work
a. Accurately send out meeting information
b. Carefully distribute the written information of the meeting
c. Reasonable arrangement of venue information transmission equipment
d. Connect the phone on time
e. Report each other's attendance.
f. Make a good meeting record.
Video conferencing Video conferencing is a modern way of communicating images and sound signals over a communications network. Suitable for arranging important work and announcing major decisions
1) Features of video conferencing
a. Realize the simultaneous transmission of sound and image
b. Breaking the limits of space
c. Save time and cost.
d. Better communication
e. Video conference limitations, long preparation time, high input cost, and insufficient communication
2) Requirements for video conference information work
a. Send a meeting message
b. Distributing archive information materials
c. Arranging the venue
d. Setting and checking the venue information transmission equipment
e. Prepare meeting information
f. Use a form that is concentrated first and then dispersed.
g. Summary information
4. Characteristics of the remote conference preparation program The teleconference saves time and money, and the telephone service agency agrees to use the form of recording to make permanent records, and the communication is more direct and short.
In preparation for the teleconference preparation plan, the service requirements of the telecommunications conference service company should be known in advance, and the contents of the meeting should be notified to the telecommunications company in advance.
The conference material 'program must be sent to the participants as much as possible to have a person responsible for checking the remote conference equipment. 1. Modern teleconferencing is based on high technology.
2. Modern teleconferences can make traditional conference recording methods no longer exist.
3. The remote meeting realized the communication and communication of the meeting.
a. isochronous b. heterogeneous c. off-site d. anisotropic e. abnormal answer: ac

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