Inspirational World > Secretarial Knowledge > Secretary Foundation

Basic knowledge of the conference reception program


With rapid economic growth, China has become the fastest growing exhibition market in the world.
While the exhibition industry is booming, there are also some problems in the industry, such as low marketization, unfair competition, lack of brand exhibitions, and insufficient credit. In response to these problems, the government has also introduced corresponding measures, proposed the development of the exhibition industry, and established associations in the industry to regulate the development of China's convention and exhibition industry, and achieved good results.
With the rapid development of China's economy, the development status of the convention and exhibition industry in the country is becoming more and more important. Foreign exhibition companies are constantly entering China. In XX, China's convention and exhibition industry will surely achieve great achievements.
Before you host an important meeting or a large meeting, you need to prepare a meeting reception plan. How to write a meeting reception plan? Here are the basics about the conference reception program:
The meaning of the conference reception program The conference reception program refers to the copying of the participants and the copying activities of eating, living, traveling, traveling, music, etc., which are part of the conference plan and can be included in the overall plan of the meeting. It can be written separately as an auxiliary file of the overall plan of the conference.
Basic content of the conference reception program
1. Reception object and reception reasons. There are many types of reception objects, including superior leaders, government officials, co-organizers, special guests, conference members, exhibitors, merchants, general audiences, and media reporters. They are also visited in the name of government delegations. In addition to participating in the group, others participated in the exhibition, participated in the exhibition, and visited. Every kind of reception plan must be written with specific objects. At the same time, it is necessary to briefly explain why reception, that is, the reason, purpose and meaning of reception.
2. Reception policy. The reception policy is the general principle and guiding ideology of the reception work of the conference. The reception policy should be determined according to the objectives of the meeting and the requirements of the meeting and leadership institutions for the reception work and the specific circumstances of the participants.
3. Reception specifications. Including the welcoming, banquet, visit, escort, and farewell participants, the identity of the person presenting the organizer, and the accommodation standards arranged by the organizer.
4. Reception content. Including pick-up, accommodation arrangements, welcoming ceremonies, banquets, visits, translation services, cultural entertainment, visits, entertainment, ticketing, returning farewell, etc.
5. Reception schedule. Write the schedule of the various reception activities.
6. Reception responsibility. Describe the specific responsibilities of the responsible departments and personnel of the various reception work. For example, a large-scale conference event can set up a working group such as a report group, a sightseeing group, and a ticketing group, which are responsible for the attendance, registration, sign-in, sightseeing, and ticketing of the participants.
7. Reception expenses. Explain the expenses of the accommodation and transportation of the participants, and sometimes include the expenses of arranging visits, excursions, and viewing of cultural performances. The foreign-related conference activities also include a certain amount of gift fees. The reception plan announced by the public generally does not write the content of this part.
The structure and writing of the conference reception program
1. title. It consists of the name of the conference event + "reception plan".
2. The main delivery agency. When the reception plan is directly reported to the superior, the name of the higher authority should be indicated. If it is reported in the attached file, it is not necessary to write to the main delivery agency.
3. text. The specific contents of the reception plan are listed item by item, and the structure of the serial number plus subtitle is generally adopted in the structure arrangement. The beginning part indicates the object, reason, purpose and meaning of the reception; the main part specifies the policy, specifications, content, schedule, responsibility and expenses of the reception; directly report the request for approval of the reception plan, at the end, write "The above plan is appropriate" , please approve the words and so on.
4. Falling money. The name of the department that submitted the reception plan. If the copy is intended to be written by a specific contractor, it shall be named by the person to be written.
5. Written time. Write the specific date of submission.

recommended article

popular articles