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Letter writing and examples

1. The concept letter of the letter is the official document used when the non-subordinate organs contact each other, ask questions and answer questions, or request approval from the relevant competent department. The letter is the only parallel language in the official document, and its scope of application is quite extensive. In the direction of writing, not only can the text be written between parallel organs, but also between non-affiliated organs, including the higher-level organs or lower-level organs. In terms of applicable content, in addition to mainly for non-affiliated agencies to contact each other for work, inquiries and answers, they may also request approval from the relevant competent authorities, ask specific matters to the higher authorities, and may also be used by higher authorities to answer subordinates. The inquiries or requests for approval of the authorities, as well as the higher-level organs to urge the lower-level organs to handle matters related to the lower-level organs, such as statements, materials, statistics, etc. In addition, the letter can sometimes be used by the higher authorities to make minor additions or corrections to a piece of original file. However, this situation is rare. Second, the characteristics of the letter communication. The letter serves as a communication function for non-affiliated agencies to work, ask and answer questions, and fully display the functions of parallel texts. This is a feature not found in other official documents. flexibility. It is manifested in two aspects: First, the relationship is flexible. The letter is a parallel document, but in addition to the parallel text, it can also be written upwards or downwards, without the strict special relationship of the text. Second, the format is flexible. In addition to the main letter of the national high-level organs, the general letter must be written in accordance with the official document format and written requirements. Other general letters are more flexible and convenient, and can also be handled in accordance with the official document format and text requirements. There can be a front page version, or a text version, no text number, or even a title. Uniformity. The main content of the letter should have the characteristics of unity, and a letter should only write one thing. Third, the classification of the letter. Letters can be classified from different angles: According to their nature, they can be divided into two types: official letter and memo. The official letter is used for the official business activities of the government agencies; the letter is used for the daily affairs work. The memo is not a formal official document. There is no official document format requirement. You can even do not need a title. You don't need to send a text number. You only need to deploy the name of the organization, the time of writing, and stamp the official seal at the end. According to the purpose of the publication. The letter can be divided into two types: a letter and a reply. The letter was sent to the letter of the public affairs. The reply is a letter sent in response to the other party. In addition, from the content and use, it can also be divided into negotiation letter, notice letter, reminder letter, invitation letter, request letter, transfer letter, reminder letter, material letter and so on. Fourth, the structure, content and writing of the letter Because of the large number of letters, from the production format to the content description has a certain flexibility. It mainly introduces the structure, content and writing of normative official letters. The official letter consists of the first part, the main body and the tail. The format, content, and writing requirements for each part are as follows: Head. It mainly includes the contents of the title and the main delivery agency. 1, the title. The headings of official letters generally come in two forms. One is composed of the name, cause and language of the issuing authority. The other is composed of causes and languages. 2, the main delivery agency. That is, the organ that accepts the text and handles the letter, writes the full name or the standardized abbreviation in the top of the text, and then uses the colon. text. Its structure generally consists of the beginning, the main body, the ending, the conclusion and other parts. 1, the beginning. Mainly explain the reason for the letter. The general requirements are to summarize the purpose, basis, reason, etc. of the letter, and then use the phrase "now explain the relevant issues as follows:" or "now the relevant matters are as follows:" and other transitional phrases are transferred below. The reason for the reply is generally first quoted in the title of the communication, the text number, and then the basis for the explanation to explain the reason for the publication. 2, the main body. This is the core content of the letter, mainly explaining the letter. Part of the matter of the letter is single, and the letter must be straightforward. Regardless of whether you are in contact with the work, asking questions and answering questions, or requesting approval from the relevant authorities, you must clearly explain the questions and opinions that need to be told to each other in a simple and concise language. If it is a reply, it is also necessary to pay attention to the pertinence and clarity of the answer. end. Generally, polite language is used to present hope to the other party. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to submit an opinion or ask the competent department for approval. Conclusion. It is usually appropriate to use different concluding remarks based on matters such as correspondence, letters, letters or letters. Such as "inquiries hereby", "please reply", "in response to this letter", "in response to this letter" and so on. Some letters can also be used without a concluding remark. If it is a memo, you can use "sincere" and "salute" like ordinary letters. Ending the payment. It usually includes two parts: signature and written time. The name of the signatory organization, indicating the year, month and day of the written time; and affixing the official seal. Fifth, the writing of the letter of the letter that should be noted in the writing of the letter must first pay attention to the succinct and clear text, and use the language to grasp the measure. Regardless of whether it is a parallel organization or a non-subordinated essay, you should pay attention to the peace of mind and courtesy. Don't rely on the pressure to suppress people or strong people, and don't have to compliment and rejoice. As for the reply, it is necessary to pay attention to the pertinence of the text and the clarity of the reply. Secondly, the letter is also time-sensitive, especially the reply should be prompt and timely. As with other official documents, the letter is processed in time to ensure the normal conduct of official activities and other activities. Letter to the letter of the State Council of the State Council on the issue of wool production, sales and quality, etc. [1993] No. 2 State Planning Commission, Economic and Trade Office, Ministry of Agriculture, Industry, Ministry of Economy and Trade, Textile Department, Technical Supervision Bureau: for further development China's wool production, invigorating the circulation of wool, and improving the quality of wool, according to the instructions of the leading comrades of the State Council, the relevant issues are hereby notified as follows: First, we must earnestly grasp the grassland transformation and sheep improvement. Second, the Technical Supervision Bureau should strengthen the quality supervision and inspection of wool. Third, we must organize direct access to the international wool auction market as soon as possible. Fourth, in order to promote the development of the domestic sheep industry, support the textile industry production and expand export earnings. The above-mentioned relevant policies are requested to be carefully studied and implemented by the relevant departments and regions, especially the wool production areas. The problems in implementation shall be coordinated by the State Planning Commission and the Economic and Trade Office and supervised and implemented. General Office of the State Council January 3, 1993 Source: Secretary's work

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