Notes and Experiences in Business Writing

The new comrades who work in the office often come to me to learn the experience of writing materials with the enthusiasm of writing a good document. In fact, writing good materials is a process of accumulating slowly. There are both accumulations in writing techniques and enlightenment in working methods. Because the expression of writing relies on behaviors, things are mature, and they will bring the old ways of writing. However, is there a clear awareness of conscious cultivation that has an impact on the growth of a writer? From my writing experience in the past ten years, I think that we should do a good job in drafting a document.

There are four kinds of "conscious consciousness":

First, we must have a clear sense of effect

Official documents are a kind of applied articles, which are people to see, listen to, and to guide and promote the actual work. When drafting a official document, the purpose of writing is crucial. It determines the direction, structure, content organization and language expression of the official document. Drafting a document must have a clear sense of effect, that is, if you draft a document in accordance with the instructions of the leader, what kind of overall effect the document should achieve, what impression the headline gives, and what the title leaves. Impression, every piece of content gives people an impression, there must be clear expectations of the effect. My experience is that there are clear results that may not be able to be written as good documents, because writing other documents requires other important conditions, but without clear expectations, there must be no good documents.

"With its fainting, it makes people famous." There is no such good thing in the world. Therefore, when drafting the official document, I suggest that you try the “effect-oriented mechanism”, that is, according to the effect to be achieved, decide whether you need to set the main title and set the main title; to decide whether you need an opening statement, what kind of opening is needed. To decide whether you need to sub-headline, determine what sub-headings; to decide what to write in each paragraph, to what extent; to determine the narrative style, the habit of using words, so that the official document is used rather than useless, so that the customer group listens instead of Disgusted. It is necessary to write according to "what needs to be written", and not to write according to "what can be written", especially not by his own temper. When drafting a official document, you have to leave something to the person, or the theme is selected to have characteristics, or the work initiative is creative, or the theoretical interpretation has a new height, or the word language has a new bright color. It is difficult to achieve all of the above goals, and sometimes time is not allowed, but at least one or two of them must be reached. Otherwise, the official document drafted is the same as chewing wax.

Second, we must have a deep sense of maintenance and refinement

The key to writing a document and grasping a job is thinking. I believe that a good official document must be "unique" and not "similar." In a certain sense, success is "unique." What do you think and say, exactly the same as others, what is the meaning of not saying or speaking? Official works are the crystallization of wisdom. To be different, they must be supported by deep thinking skills. I understand that as a document drafter, we must focus on improving the following thinking skills:

First, we must improve our ability to think linearly. For a thing, a job, you have to think in depth, just as Xu Zhimo said, "Don't take it again," you want to "support a long-lasting artemisia, and trace the grass to a greener place." Of course, what we support is the longevity of thinking. What we are looking for is not the emotional dreams, but the new realm of theory and the new level of work. It is beyond common sense and forming insights.

Second, we must improve the ability of reverse thinking. The front and back of the coin give the impression that they are different, but they are all part of the coin. This reminds us that when drafting official documents and research work, we sometimes have to think about it from the opposite side, to find another truth hidden behind the experience of achievement, to say the problem; to think about the correct solution to the challenge and to resolve the contradiction. This will create a new statement about the work.

Third, we must improve the ability of lateral thinking. That is to look at the problem from the third perspective, look at the work, form new insights into the problem, and find new ways to advance the work. I talked about in a thinking experience, the key to resolving contradictions and achieving harmony is to find a third path. Because there are indeed black and white things in life, you must insist on white, against black; but sometimes, there are other transition colors such as red, orange, blue, green, purple, etc., which is also allowed, is the composition of diverse life. section. I think that when necessary and possible, we must go out of the simple binary oppositional logic habits and try to find multiple possibilities for solving problems. This is also an important way of thinking in the drafting of official documents.

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Fourth, we must improve the ability of divergent thinking. Especially when conceiving official documents, we should open our minds and boldly imagine on the basis of my own, and look at the various information resources that I have mastered and are mastering. Which ones can be used for reference and for my use. This is an effective way to solve the problem of the exhaustion of Quince.

Fifth, we must improve our dialectical thinking ability. It is necessary to talk about dialectics, take care of two sides, systematically observe the new opinions and new proposals proposed by the system, so that it is both novel and unique, and can withstand comprehensive scrutiny, not to pay attention to this "one-sided and profound", and to promote comprehensive and correct basis. "Highlights". This will enhance the sense of volume and persuasion of the official document.

Drafting a document is actually a process of docking your thinking ability with the work you are doing. If we can continue to optimize our thinking process, improve our thinking quality, and strive to make our thinking have a straight line of thinking. The wiseness of reverse thinking, the novelty of lateral thinking, the flexibility of divergent thinking, and the comprehensiveness of dialectical thinking, and the more comprehensive use in the practice of official document drafting, we can make a big step forward in the drafting of official documents.

Third, there must be clear material accumulation and organizational awareness

Drafting a document also has a problem with material organization. Some people think that the organization of materials is the work that needs to be done when it is used. In fact, it is difficult to make a good official document when it is temporarily held. The material organization work needs both the usual accumulation and the temporary "creative" application. If you want to organize the materials well, I think we need to train the following "Jianghu Kungfu":

First, we must gradually improve the "sucking star Dafa." This is the martial arts of the demon director of Jin Yong's novel "Swordsman", which enhances his skill by sucking on the internal strength of others. The difference is that after I applied the Dafa Dafa Law, the other party did not hurt and died. After we absorbed the intellectual achievements of others, we strengthened ourselves, but others did nothing. It is necessary to carry out conscious and purposeful accumulation on a regular basis. Through the "Sucking Star Law", we can absorb all kinds of useful nourishments from various information materials, some are opinions, some are initiatives, some are expressions; sometimes it may be a big one. Paragraphs, sometimes one or two sentences, sometimes just a touch and experience, can enrich our repository of official documents. Some people say that the so-called secretarial workers are actually some literary youths who are more complicated in reading. They sit at their desks and worry about the country and worry about the people. I think this is reasonable. My personal reading is more complicated. I read the readings that are strongly associated with the work. There are the "Procuratorate Daily", which is mainly the first edition of the main news and the third edition of the procuratorial theory and procuratorial practice; Mainly look at some new legal regulations, new procuratorial business management regulations; important speeches from high-level procuratorates and provincial leaders; and normative files formulated by high-level procuratorates and provincial institutes. Of course, I will also have a deeper level of study on the important speeches and important archives of the leaders of the central and provincial committees. I will also be involved in other interesting things in television, internet, and newspapers. I have the habit of clipping, and newspaper clipping helps to store information in different categories. It also helps to absorb the opinions of others and form their own insights. The colorful information in the newspapers also brings a lot of fun to my life. In the past ten years, the newspapers I cut have been filled with two large iron cabinets, and newspaper clippings have become an indispensable part of my life. In addition, I also especially like to read books on history and literature. These have enriched my knowledge, increased my knowledge, and provided me with many conveniences and inspirations for drafting official documents.

The second is to properly use the "easy tendon". This is one of the legendary Shaolin seventy-two stunts. It is an important internal work method. The main role is to digest the aliens, pass through the Shulu, and promote energy circulation. Drawing on the drafting of official documents, it is to absorb all kinds of opinions and materials. On the basis of adhering to the principle of "taking me as the mainstay", it should be adapted and arranged properly so that it can be transformed into our written expression. specific contents. Just as the People's Liberation Army captured the captives of the Kuomintang soldiers, let them wear the costumes of the People's Liberation Army, obey the discipline of the People's Liberation Army, and fight for us. Digesting Kung Fu is an important task in the drafting of official documents.

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The third is to learn to create the "Sword of the Sword." This is a new sword method created by Linghu Chong and Yue Lingshan in "Swordsman". Similar to this is the simple "snake-shaped hand" of Jackie Chan played by Jackie Chan in the movie "Snake-Shaped Hand". What do you mean by these? That is to say, in the drafting of official documents, in addition to drawing on other people's things and resolving other people's things, we must also have originality, and we must create a whole paragraph and a whole set of new things that are unique to me. Although this is very difficult, it is the most valuable thing. It is the place that reflects the ability and level of official writing. At this year's provincial procurator general meeting, the provincial government proposed to implement a new mechanism for agriculture-related procuratorial work. After expounding its important significance, it wrote a paragraph: "The grass-roots procuratorates in rural areas must establish rural procuratorial work. The team, at least one in each hospital, has a large number of rural population and a large number of work tasks. Each team has 3 to 5 people. The team leads the team and draws the backbone of the business. It goes deep into the townships and key villages to carry out procuratorial work. The task of the task force is to publicize the legal system, receive letters and visits, accept reports, and investigate cases; the work of the task force is to go deep into towns and villages, large villages with large populations, deep into the peasant population, and deep into the rural reform and development. On the first line, each hospital must visit all towns and towns in the jurisdiction at least once a year, each working time is not less than 10 days, strengthen contact with the peasant people, and timely understand the new expectations and new requirements of the peasant people for procuratorial work. Farmers can understand the language, accept the work in a way that is easy to accept, and handle the case in law enforcement. Strictly abide by the work discipline, take care of themselves, provide more services, and do not disturb the people. We will not increase the burden on grassroots organizations and peasant people, and do our utmost to do practical things and do good things for peasants within the scope of their duties, and to carry out procuratorial work in the fields and farmhouses, so as to achieve the peasant people's heart." The measures proposed are novel, concrete, practical and profound. What is originality is the originality. The most important thing is that such a narrative is something that no one else has, and it is in line with the inherent laws of the agricultural procuratorate.

Fourth, we must have a good sense of language expression

Official documents must have a good expression of habits, which is an important condition for convincing the customer group, leading the work, and exerting its effectiveness. What is a good statement? It must be persuasive, with opinions, typical, data, facts, analysis, countermeasures, goals, and effects. To sum up, the official drafters need to develop three basic expression habits:

The first is a profound expression. It is necessary to be good at standing in the big political background, the background of the times, the professional background, thinking about problems, trying to figure out things and research work, to be able to see the extraordinary meaning of new things, to find guidance that meets the requirements of the overall situation, reflects the characteristics of the times, and reflects the characteristics of the profession. Thoughts, work ideas, specific measures, etc., rely on these to form a correct and profound ideological point of view.

The second is to express accurately. Marx said: "A science can only be truly perfect when it is successfully applied to mathematics." This sentence tells us that mathematical methods are essential research tools and important links in scientific exploration. In order to improve the drafting of documents, mathematical methods are also indispensable. We are in a new era of reform and opening up, and independence and rationality are increasingly becoming new social characteristics. It is no longer possible to achieve the purpose of inspiring the people and promoting the cause by relying on the official documents of "command + slogan" in the past. To rely on facts to speak and speak on the truth, it is necessary to enhance analyticity and enhance concreteness; to be able to accurately describe the current status of work, to accurately analyze existing problems, to fine-tune the work deployment, and to Refined summary. Efforts should be made to change the shortcomings of official documents that are too abstract, rough, and general.

The third is to express it rigorously. To be rigorous, the most important thing is to pay attention to causality and to pay attention to the connection between ideas and arguments. In the textual expression, we must consider the logical relationship and degree of association between the subtitle and the main passage of the subject; we must consider each small and next level, each sentence and the next sentence, each word and The logical relationship and degree of association between the next words. The official document must stand up to logical scrutiny. This should be remembered and pursued.

A clear sense of effect helps the writer of the official document to determine the writing intention and direction of the official document, to find the place where the writing can be seen; the deep sense of maintenance and maintenance helps the official writer to clear his mind when he conceives, find and work with the post. The context of the composition; clear material accumulation and organizational awareness, help the author of the official document to enhance the richness of the manuscript, and to refine the creativity of the manuscript. The communication of these three kinds of consciousness must be implemented in the expression of language, so good language expression seems to be the most superficial effort, in fact, is the most basic and most important sense of writing.