Party and government official document

Party and government official document

At the beginning of the founding of the People's Republic of China, the State Council attached great importance to the administrative documentary cause. On September 29, 1951, the Interim Measures for the Administration of Official Documents was promulgated for the first time, stipulating that there are 12 categories of administrative documents in China. In 1957, the Secretary of the State Council issued the "Several Opinions on the Name and Style of Official Documents", and some of the texts were adjusted, but there are still 12 categories and 7 categories. In February 1981, the State Council promulgated the Interim Measures for the Administration of Official Documents of State Administrative Organs, and re-specified the texts of administrative documents into 15 categories and 9 categories. On February 18, 1987, the State Council promulgated the "Measures for the Administration of Official Documents of State Administrative Organs", which officially stipulated that the types of administrative documents were 10 categories and 15 categories. In November 1993, the State Council revised this "Measures", and the specific languages ​​were 13 categories and 12 categories. In August XX, the State Council revised the "Measures" again. The texts were set at 13 types and will be implemented on January 1, XX.

Before 1989, the official documents used by the party organs and administrative organs were not strictly distinguished and collectively referred to as official documents. The administrative official document has the "Measures for the Handling of Official Documents of State Administrative Organs" promulgated by the State Council as the basis for legislation. The official documents of the party organs follow the style of administrative official documents. However, the individual official documents used by the administrative organs do not apply to the party's organs, such as "command", "announcement", and "announcement". In order to realize the standardization and science of the processing of official documents within the party, the General Office of the CPC Central Committee issued the "Regulations on the Archives Processing of the Leading Organs of the Communist Party of China" for the first time on April 25, 1989, and revised it on May 3, 1996. The Regulations on the Handling of Official Documents of the Communist Party of China. Most of the documents and formats of the party's official documents and administrative documents are the same or similar, but there are some differences.

With the constant changes in the social situation, the continuous development of the socialist construction cause, and the continuous improvement of the degree of office automation, it is necessary to constantly adjust and improve the language and processing methods of official documents. Therefore, whether it is an administrative official document or a party official document, there will be new supplements and adjustments in the future.

Most of the texts of administrative documents and party official documents are the same or similar. Therefore, in order to avoid repetition of the context, this chapter is devoted to the specific style, where all parties involved in the party and government are more consistent.

First, the language and format of the party and government official documents have specific provisions on the types, formats, rules, procedures, files, files, and destruction of official documents. In this section, we mainly introduce the types and formats of official documents that are closely related to official writing, and the relevant provisions on the handling of official documents are omitted.

The Measures for the Administration of Official Documents of State Administrations stipulate the main types of administrative documents currently implemented as:

Order; notice; notice; notice; notice; notice; motion; report; request; approval; letter; opinion; A total of 13 species.

The Regulations on the Handling of Official Documents of the Communist Party of China stipulates that the main documents of the current party official documents are:

Resolution; decision; opinion; opinion;

Notice; notification; bulletin; report; request; approval; regulations; regulations; letter; A total of 14 species.

Party and government official documents all attach great importance to the format of the text. Article 10 of the "Measures for the Administration of Official Documents of State Administrative Organs" stipulates: "The official documents generally consist of secret level and confidentiality period, urgency, identity of the issuing authority, number of letters, issuer, title, main delivery authority, text, attached file description, date of writing , seals, notes, attached files, subject headings, CC organs, issuing organs and date of issuance, etc.. Article 8 of the Regulations on the Handling of Official Documents of the Communist Party of China states: "The official documents of the party organs shall be by the head, the number, Confidentiality, urgency, text number, issuer, title, main delivery agency, text, attached file, signature of the issuing authority, date of writing, seal, scope of transmission and distribution, subject words, copying authority, printed edition.

These basic formats must be available when there is one, and those who do not have it must not. Moreover, the location and form of each format item appearing in the official document are also strictly regulated.

Eyebrow section

1. Issuing authority identification

The "issuing agency logo" is what we usually call "red head". It is usually composed of the name of the issuing agency plus the word "archive".

The official document format of the state administrative organ: the logo of the issuing authority is printed in the upper part of the official document on the top of the official document. Generally, the word "small standard Song" should be used. The maximum size of the font cannot be 22mm × 15mm, and the upper edge is on the core. The edge is 25 mm.

Other topics that require special attention are:

The name of the issuing authority must use the full name or the standardized abbreviation, and there must be no unclear or easily misunderstood circumstances.

Several agencies jointly issued a document, and the organs involved in the issuance of the documents were arranged. The organizers were arranged in front, and the other organs were arranged in the order below. The word "archive" after the name of the institution is in the vertical center. If there are too many joint writing agencies, it must be ensured that the main text of the official document is displayed.

In places where national autonomy is concerned, the identity of the issuing authority can be printed in conjunction with the characters and characters of the autonomous nation.

2. Number of copies

The number of copies is the serial number of each document when several copies of the same document are printed. The administrative official document requires that the “deep secret” and “confidential” official documents should be marked with the number. The party’s official document requires that “secret official documents should be marked with a copy number”.

The number is printed on the automatic number printing machine, and the number of each official document is different, which is of great significance in the process of the management of secret documents.

The position of the number is in the first line of the upper left corner of the official website.

3. Secret level

The administrative official document is called the secret level, and the party official document is called the "secret level." The secret level of secret official documents has three levels: “deep secret”, “confidential” and “secret”. The “tight” level is the highest, the “secret” is second, and the “secret” is again. If there is no confidential content, this item should not be marked to avoid adding trouble to the work.

The secret level of the administrative official document is marked with the boldface number 3 on the first line in the upper right corner of the official website. The party’s official document requires: “The secret level of the official document is marked below the number.”

The law on confidentiality also requires that the official document be marked with a time limit after the secret level, and the time limit will be automatically released. For example, after the word "confidential", the words "one year" are added, and the secret level is separated by a solid five-star "★".

Urgency

For official documents that are of great importance and need to be urgently transmitted and processed, the urgency should be marked so as to distinguish them from the general official documents. The urgency is divided into two levels. The administrative documents are called "extraordinary" and "emergency", and the party's official documents are called "extraordinary" and "expedited". Not critical, need urgent

The official documents processed shall not be marked.

The urgency of administrative documents is also marked with the number 3 in bold on the first line in the upper right corner of the home page. If the secret level is also identified, the second line in the upper right corner is below the secret level. The party’s official document does not specify the location of the mark.

The classification of the emergency telegram is different from the general official document. The administrative official documents are marked with three levels: “extraordinary”, “expedited” and “easily urgent”. The party’s official documents are marked with four levels: “special mention” and “extraordinary”. , "expedited", "emergency."

5. Send a text number

The text number is an important item of the official document. It is located directly below the head of the head. The line between the head and the main part is directly above the horizontal line. If there is an "issuer", move to the left.

The text number has a fixed pattern: it consists of three parts: the issuing authority, the year, and the serial number.

The agency word is the extreme simplification of the name of the issuing agency, but it can also identify which institution it is. For example, “Guo Fa” is the agency of the State Council; “State-run” is the agency of the General Office of the State Council, and “Zhongfa” is the agency of the Central Committee of the Communist Party of China. The organs of the Shaanxi Provincial People's Government are “Shaanxi Zhengzi”, and the authority of the Sichuan Provincial People's Government is “Xuanfu”. According to the characters, what kind of organs can be seen.

The year is the year of the year in which the article was issued. It is written in Arabic numerals and must not be abbreviated. If it is not allowed to reduce XX year to "03". The year of the administrative document plus hexagonal brackets, for example: [XX], do not use parentheses or other brackets. The party’s official documents are not clearly defined, and it is customary to use square brackets, such as [XX].

The serial number is the serial number issued by the organ. The first official document issued in the current year is No. 1, and then it can be followed by the order. Except for the order, the number of other official documents does not need to be preceded by the word "first", and the number is not preceded by "0".

The text number is an important basis for quoting and searching for official documents. Generally, formal documents must have a text number, and the combination method should also be implemented in accordance with the provisions of the “Regulations on the Administration of Official Documents of the State Administration” and the “Regulations on the Handling of Official Documents of the Communist Party of China”.

6. Issuer

The Measures for the Handling of Official Documents of State Administrative Organs stipulates: "The letter of the issuer shall indicate the name of the issuer and the signatory." The Regulations on the Handling of Official Documents of the Communist Party of China stipulates: "The official document shall be marked with the 'issuer' on the right side of the text number, 'issued The person's name is the name of the issuer."

The specific location of the "issuer" is marked on the right side below the identity of the issuing authority, that is, the right side of the text number. The word "issuer" uses the No. 3 imitation of the Song, followed by the full-shaped colon; the name of the issuer uses the number 3, and the right is a word.

The issuance of official documents also has strict regulations. The "Measures for the Administration of Official Documents of State Administrations" requires: "Upstream documents issued in the name of the local government shall be issued by the principal responsible person or the person in charge of the work; the texts or parallel texts issued in the name of the local government shall be the principal responsible persons. Or other responsible persons authorized by the principal responsible person to issue. "The Measures for the Handling of Official Documents of the Communist Party of China" require: "The official documents shall be issued and approved by the leaders of the organs. The important official documents shall be issued by the main leaders of the organs. The leaders of the agency shall sign the official documents issued by the party committee according to the authorization issued by the party committee, or be issued by the authorized person or in accordance with relevant regulations. The leader shall sign the official document and sign the name and time, and write the name and time. For consent."

All of the above format items belong to the eyebrows section and are located above the horizontal line of the home page.

main part

Official document title

The headline of the official document is located below the horizontal line, and is arranged in the middle. The font size is marked with the small number of Song No. 2, which can be arranged in one or more rows. When folding, pay attention to the completeness of the meaning of the word.

The title of the official document consists of the name of the issuing authority, the main contents of the official document, and the type of the text. For example, in the title of the Notice of the General Office of the State Council on Adjusting the Composition of the Staff of the Monetary Policy Committee of the People's Bank of China, the “Office of the State Council” is the name of the issuing agency, and “the adjustment of the staff of the Monetary Policy Committee of the People's Bank of China” is the main content. "Notice" is the language.

The name of the issuing authority may be omitted according to the situation, such as the Ministry of Personnel, the Ministry of Education, and the national language

The "Notice on the Implementation of National Language Training for National Civil Servants" jointly issued by the Working Committee has omitted the name of the issuing agency.

The main content of the official document, the official document of the party is called the "public document theme." The State Council's "Measures for the Administration of Official Documents of State Administrative Organs" requires: "The official document title should summarize the main contents of the official document correctly and concisely." In practical work, the "main content" in the official title is also called "the cause". "taken from".

The main content of the summary is the key to drafting the official title, and it is also the most technical part of the title writing. The following three situations should try to prevent:

unclear. The description of the main content in the title is confusing and unintelligible. For example, the title "On the request for repairing the No. 3 road as soon as possible" can have three different understandings: one is to require the superior to repair the No. 3 road as soon as possible; the other is to require the superior to approve the plan to repair the No. 3 road; Ask the superior to intervene to interfere with the repair of Highway 3. What is the meaning? The ambiguity of the title can easily lead to misunderstandings and may even affect the smooth progress of the work.

Not concise. The main content of the title is abstract, highly condensed, not all-inclusive, bloated and complex. For example, the subject matter in the following heading: "The report of the XX County People's Government to implement the provincial government's instructions on carrying out an increase in production and saving movements according to the county's situation and propose a plan to increase production and increase production targets to the municipal government after the industrial meeting," said A lot of words, I want to make the content more specific and clearer, but the result is even less clear.

irregular. The titles of individual official documents are not written in the current format, but are deliberately antique or innovative. For example, the title "Reporting the expansion of school buildings" is an antique way of writing. According to the current format, it should be written as "Request for the expansion of school buildings."

The language is the third component of the official title, and the title of each official document should be correctly marked with the official document type.

In the title of the official document, except for the name of the regulations and regulations, plus the title of the book, punctuation is generally not used.

2. The main delivery agency

The main sending agency is the organ that accepts the official documents. The name of the main delivery agency shall be the full name or standardized abbreviation or the general name of the same type of agency, located under the head of the official document, above the main text, topped in the top. Both the main sending organ and the main text use the No. 3 imitation Song type.

There may be several main delivery organs for the following texts. When they are arranged, the same type and parallel organs are separated by a comma. The organs of different types and non-parallel relations are separated by commas, and finally a colon is used. For example, the main organ of the Ministry of Personnel's "Notice on the Implementation of National Civil Service Training for National Civil Servants":

The Personnel Department of the provinces, autonomous regions and municipalities directly under the Central Government, the Education Commission, the Language Committee, the ministries and commissions of the State Council, the personnel departments of the directly affiliated institutions, and the Personnel Bureau of the Xinjiang Production and Construction Corps:

The writings of the higher authorities, especially the requests in the text, can only be written by one main sending agency. If you need other relevant higher authorities to read, you can copy it.

Most of the official documents have a main delivery agency, but some of the down-to-date texts sent to the whole society are not clearly delivered to the organ, and there is no such thing.

3. Text

The text is the main body of the official document and is used to express the contents of the official document. It is located below the title or the main delivery agency.

The writing of the text is the key content of the book. The following is a detailed introduction of the text, which is omitted here.

4. Attached file labeling

If there is an attached file in the official document, the order and name of the attached file shall be indicated after the text, before the signature or written time of the institution. The attached file should be placed behind the file and bound with the file. The official document without the attached file is omitted.

The position of the mark is in the next line of the text, and the left space is 2 words with the 3rd imitation Song type.

Identifies the word "subsidiary file", followed by a full-length colon and name. If there are serial numbers in the attached files, add Arabic numerals and add dots, such as “Affiliated files: 1.××××××”, and no punctuation marks will be added to the attached file names.

5. Written time

The time of writing is generally based on the date the leader issues it; if it is a joint document, the date of issue by the leader of the last issuing authority shall prevail. The important official documents adopted at the meeting shall be subject to the date of the meeting.

The written date should be written next year, month, and day, and should not be abbreviated. The administrative official document must be written in Chinese characters, located under the text or the authority's signature, and the right space is 4 characters. Due to the large number of official seals, there are special requirements for the location of written time. There are many ways for the joint units to differ. For details, please refer to the “State Administration Official Document Format” attached to the book.

The important official documents adopted at the meeting, such as resolutions, and regulatory styles such as regulations and regulations, are not written in the text, but are enclosed in the middle of the title under the heading.

6. Seal

Official documents shall be stamped with the official seal, except for minutes of the meeting and by telegram. The official documents of the joint report shall be affixed with the official seal by the organizer. Jointly issued official documents, the joint issuing organs must be stamped with official seals.

When the vacancy on the last page of the official document is not allowed to accommodate the seal position, measures should be taken to adjust the line spacing and kerning, so that the seal and the text are on the same side, and the method of "no text on this page" may not be adopted. solve.

The requirements for stamping the official seal can be found in the "State Administration Official Document Format" attached to the book.

7. Notes

If there is a note in the official document, the parenthesis is marked on the next line of the written date, and the word on the left is marked with the number 3 imitation Song. This item can be omitted if no special instructions are required.

Edition section

Subject heading

The State Council's "Measures for the Administration of Official Documents of State Administrative Organs" stipulates that: "Public documents shall be marked with subject headings. The texts shall be marked with the subject words in accordance with the requirements of the higher authorities." In December 1997, the Secretariat of the General Office of the State Council issued the revised "State Council official document keywords." Table, implemented as of December 1, 1998.

The Regulations on the Handling of Official Documents of the Communist Party of China stipulates that: "According to the requirements of the higher authorities and the "Syntax of Subject Documents", it is located above the CC."

The official document keyword is a standardized word and phrase that can be used to express the basic content of the official document in order to meet the needs of office automation. At present, all official documents must be marked with subject words, and the reported official documents are more stringent, and should be marked according to the requirements of the higher authorities and the official vocabulary.

The subject of a official document should reflect the main content and language of the official document, and the index of a file should not exceed 5 keywords except the category. The word "the subject word" is marked with the 3rd black-faced character on the left top grid, and the post-marker is the full-form colon; the similarity word uses the 3rd small-character Song-shaped character, which is like a word between the meanings.

2. Copying authority

The CC authority refers to the superior, subordinate, and non-subordinate organs that need to read the contents of the official document other than the main delivery agency. The name of the CC is marked below the subject word and printed above the board. The word "left" is marked with the word "CC" on the 3rd imitation Song type, followed by the full-form colon; when it returns, it is aligned with the CC after the colon; after the last CC, the period is marked.

3. Printing and issuing time

The issuing authority and the time of issuance are located at the bottom of the last page of the official document. The No. 3 imitation Song type is used, and the word left by the authority is printed, and the word "right" is printed.

The issuing authority is generally the office of the issuing agency. The time of issuance is the date of actual printing, which is different from the written time of the official document.

There is a reverse line between the items in the edition, and the width is the same as the version.

In addition to the above format, the administrative documents and the party's official documents also specify the paper specifications for official documents: generally adopt the international standard a4 with a length of 297 mm and a width of 210 mm.

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