Inspirational world > secretarial knowledge > letter example

Conference reception contract essay


Party A:
Party B:
Both Party A and Party B signed the following contract for the reception of the meeting, in order to comply with the implementation:
1. Party A is scheduled to hold a meeting from 200__ years __month __day to __month __ day.
Organized by Party B, it is responsible for signing agreements with the hotel, and settlement and coordination of housing, catering, conference reception, inspection and other matters.
Second, the estimated number of participants: _______ people.
Third, reservation meeting: standard room yuan / room, evening;
Suite yuan/room, evening;
Single room yuan / room, evening.
Party B must request the hotel to ensure that hot water, electricity, air conditioning, etc. are open all day during the meeting to ensure the personal safety and property safety of Party A during the stay.
Since Party A's delegates come from all over the country, in order to avoid disputes, Party B should require the hotel to remove the in-room charges, drinks and close long-distance calls.
Party B shall provide Party A with a free water card for the conference hall.
Fourth, the meal: table meal: ___ yuan / person, day by the table settlement;
Buffet: ___ yuan / person, day;
Meal: Other requirements:
Party B shall ensure that Party A's representative is full and eats according to the set standards. Meeting room: Building meeting room, accommodating person: Yuan/天楼 meeting room, accommodating person: Yuan/天六, cloth label: 100 yuan/Article, ___ _article.

Seven, multimedia rental: laptop: 100 yuan / day, projector: 300 yuan / day.
8. Information: The ____ party is responsible for ____ yuan / share ____ copies.
Nine, gifts: recommended by Party B, Party A decides; ____ yuan / share.
X. Media: It can be invited by Party A or by Party B; _____ yuan/bit.
XI. VIP reception: Party A proposes a reception plan and Party B implements it.
12. Invoice: Party B shall provide Party A with a standardized tax invoice.
13. Ticketing: Party B shall arrange for the registration at the same time.
XIV. Other Agreements 1. _________________________________________________________;
2,______________________________________________________;
3. _________________________________________________________;
4. ______________________________________________________.
15. Payment method:
1. Party B shall collect the representative meeting fee according to the requirements of Party A, and settle once after the meeting.
2. Party A prepays the cheque to Party B two days before the meeting, and settles within 3 days after the meeting ends.
3. After the contract is signed, Party A will pay the deposit of the Yuan Hotel, and the insufficient amount will be paid by Party B.
Party A’s responsibilities, rights and obligations:
1. Supervise and control the reception process of the conference;
2. Submit the list of accurate participants and the time of registration three days before the meeting. The actual difference in the number of reported persons shall not exceed ____%. If the ratio exceeds this gap, Party A shall compensate according to the negotiation method of both parties: according to the number of reserved rooms on the day of registration - 5% payment, the next day is settled according to the actual number of rooms used.
3. Provide Party B with details of the meeting;
4. The items and expenses temporarily added shall be signed and confirmed by Party A __________.
Party B's responsibilities, rights and obligations:
1. Responsible for the quality of the reception of the conference;
2. Responsible for organizing a strong reception organization and equipped with experienced conference reception staff;
3. Provide the details of the meeting that Party A needs.
4. Actively cooperate with Party A's work and keep confidential for Party A's affairs.
XVI. Investigation matters: The inspection activities must be issued by the National Tourism Administration: the enterprises of the “Tourist Permit”

1. Inspection tour: Party A pays Party B yuan/person.
Study tour: Party A pays Party B yuan/person.
Study tour: Party A pays Party B yuan/person.
2. Party B shall complete the inspection activities in strict accordance with the subsidiary files of the inspection itinerary, and shall not deduct the criteria for the attraction, accommodation, catering and other criteria for Party A for any reason or excuses.
3. The tour guide provided by Party B shall have the qualification certificate approved by the national laws and regulations, and shall not increase any fees on the basis of the original itinerary in any way, resulting in secondary charges, which may cause inconvenience to Party A's work.
4. Party B's tour guides shall strictly abide by relevant state laws and regulations, and shall not arbitrarily guide Party A's representatives to engage in illegal and pornographic activities.
5. Party B shall provide travel agency liability insurance and travel accident insurance for the representatives of Party A participating in the inspection in strict accordance with the regulations of the National Tourism Administration. The insurance text shall be faxed to Party A for the record.
6. Party B shall, in strict accordance with the regulations of the National Tourism Administration, provide vehicles with a tourist operation license and qualified personnel for the participants of Party A participating in the inspection to ensure that the vehicle is in good condition.
Dispute Resolution: If the contract cannot be executed due to force majeure, Party B will not bear any responsibility; in the event of a dispute, Party A and Party B shall settle the dispute within a friendly negotiation. If it cannot be resolved, it may be brought to the People's Court for judgment.
person A person B:

Legal representative: Legal representative:

Phone: Phone:
Fax: Fax:
Contract signing date: ____________________________
Contract signing location: ____________________________
Conference hotel check-in and check-in arrangements If it is a small business meeting, the check-in is relatively simple, just the directory registration. But if it is a large conference or exhibition, then signing in is a complicated job.
Usually, the check-in for the meeting is linked to the accommodation arrangement. If the large-scale conference does not appear to be confusing during the sign-in process, the necessary procedures and preparations are necessary—return statistics, check-in forms, guidance and assistance personnel, the number of rooms and room numbers, room allocation tables, keys, and indications A small envelope of the guest's name and room number, a relatively obvious path indication to the hotel, meeting instructions, detailed meeting schedule, study route and participation method, hotel function opening and closing instructions and payment standards, return booking and confirmation, conference traffic usage and payment Standards and more. If possible, try to use your computer for sign-in. Under normal circumstances, the number of sign-in service personnel should be no less than 6 - the working time should be reasonably allocated according to the arrival time of the participants of the exhibition.
If the project of the receipt is well designed in advance, it will be very helpful for check-in and check-in arrangements.

recommended article

popular articles