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Pre-conference preparation and seating arrangements


1. According to the task, carefully and carefully contact the various collaborating units, accurately and timely make detailed meeting plans, and set out the expenses of the meeting.
2. Sign a cooperation agreement.
3. Schedule the meeting place according to the agreement, arrange the meeting venue, implement the specific work of the meeting, and complete the staffing and material preparation as soon as possible:
Monogram Audio Chairman's Desk Placement, Seating Tea Sets Registration Desk Signing Thin Rest Arrangement Translation, Etiquette and Waiter Staff Meeting Venue Cleaning Takeover Souvenirs, Gift Venue Arrangement Ceremony Rehearsal Rehearsal Meeting Archives Welcome Slogans, Stop Signs Verifying Special Requirements or Inconvenient Guest meal vehicle
4. Contact the news media to assist in publicity and investment promotion.
5. Invite customers to inspect the meeting schedule in detail. Report all the links we provide, such as food, accommodation, travel, travel, purchase, entertainment, etc., and seek your valuable opinions.
6. Check the items one by one day before the meeting: personnel, articles, facilities and equipment; all work responsibilities are implemented.
Meeting service
1. Provide experienced reception staff to assist in the work of the whole day and coordinate the various aspects of the meeting.
2. Implement the welcome slogan, the hall signboard, the welcome station to receive the seat, the meeting registration, and the release of the meeting materials.
3. Provide special care and services to important guests during the meeting as required.
4, according to the requirements of the meeting to pick up the station to do, assign a special car to the airport, the train station to pick up, send delegates, on behalf of return flight tickets, train tickets, provide vehicles during the meeting.
5. Provide relevant foreign language translation, camera, etiquette, public relations, secretarial and other services as required.
6, according to the requirements and the specific needs of the meeting, provide whiteboard, paper and pencil, audio and video equipment, projectors and other conference equipment.
7. Venue service: Chairman's table towel, beverage service, fruit plate, VIP drink at the venue, champagne service; maintenance of the order of the venue; cleaning service; maintenance of the venue equipment; emergency response; clean up the venue (removal of meeting items, cleaning up the remnants of the participants) And register and clean the venue; interpret the impromptu entertainment activities at the conference thank you banquet, arrange the best programs, actors, musicians and enhance the atmosphere.
8. Provide logistical support and peripheral coordination services during the conference or exhibition as required to ensure the safe and smooth progress of the conference, and handle the mailing and consignment of the exhibition and exhibition store supplies, local products, conference gifts.
9, arrange for delegates to check in and check out, guide guests to eat, tea break.
10. Arrange the inspection activities during or after the meeting.
11. Report the daily situation to the responsible person of the conference organizer meeting in a timely and accurate manner. Sincerely solicit opinions and try our best to accept the temporary increase of service items by the organizer.

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