Meeting place selection

It is very important to choose a meeting place that will satisfy the meeting organizers and attendees. How to choose in the face of many places?
First, list the list to choose from. A list of meeting places must be produced, and all important conditions required by the meeting must be indicated on the list. If the design of the list is reasonable, it indicates that the conditions of the hotel are good or bad, which will greatly facilitate the comparison and selection of various places.
Second, choose the right type of place. Choosing the right meeting place must be based on the availability of the meeting resources and the program, the expected number of participants, the background of the participants, and the most important meeting objectives, goals and preferences of the participants.
◆Hotel:
◆Business hotels: These hotels are fully efficient and fast in modern business, both in exterior design and in interior decoration, as well as in advanced communication tools and commercial venues suitable for conferences. The hotel can accommodate small meetings and large conferences. It has one or more function rooms, 24 hours a day, and has strong service capabilities. There are also many Chinese and Western restaurants, various shops, gyms, swimming pools, etc. facility.
◆Resting hotels: These hotels are generally built in tourist resorts or seaside. The exterior design, garden planning and interior decoration fully reflect the local characteristics, integrating leisure and entertainment. At the same time, with the development of the society, the resort hotels can also provide corresponding conference facilities, food and various activities that represent local and seasonal characteristics, which will greatly facilitate the conference units.
◆ Located in the center of a certain place: Consider the distance between the hotel and the airport when selecting a hotel located in the center of a certain place. If the participants are from the country or the region, it is wise to choose such a hotel. Conference planners generally prefer to choose a location-centered hotel in a city that is ideally located in a certain location, so that the attendant's family members have a lot of activities to do.
◆ Located in a suburb: this type of hotel is popular for attendees who can drive locally.
Third, the type of meeting and the location of the match.
The best environment for conducting training events is an adult education facility that provides dedicated staff and specialized facilities.
Research and development conferences need an environment conducive to meditation and inspiration.
Significant awards and commendation meetings must be graded and fascinating. The purpose of the conference is to reward outstanding performance.
For trade fairs and new product exhibitions, it is necessary to choose a place with an exhibition hall, and also require that the transportation to a certain place in the city where the venue is located must be convenient.
Fourth, on-site visit attention. Before considering to do on-site visits, first check whether the prerequisites are met:> The quotation party accepts and agrees with the items in the meeting list; the quotation room should be the better one in the post-list; The terms of the contract are basically accepted.
Fifth, visit the site for a site visit. It should be noted that people who can make decisions are met. This will help solve the possible trading problems in the future; whenever possible, you must visit the date suggested by the other party. It is best not to visit the hotel when it is full, as this will result in direct costs for the hotel; do not visit the hotel again for personal reasons; do not accompany your family members; think about it as an ordinary guest to check the hotel The guest’s reception is good or the hotel is notified in advance as a VIP to check how the hotel is hosting the VIP; consider another hotel as an “alternative”.

Meeting place selection

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