Secretarial knowledge > Secretary basis

Introduction to the secretarial examination: the tasks and duties of the secretary


Assist leaders in collecting and synthesizing information. Information is the basis of decision-making. To ensure that decisions are made correctly, a large amount of information must be collected and mastered. The collected contents include the policies, policies, decrees, plans, decisions, and instructions issued by the Party Central Committee, the State Council, and the higher authorities of the unit related to the business of the unit; the progress of the work of the subordinate units, including achievements, experience, and problems. And statistics on the basic situation; it is also necessary to collect external information related to the business work of the unit.
Assist leaders in making decisions. The secretarial agency or secretarial staff can play a role in the following aspects in the decision-making process of the leading organ: one is to assist the relevant functional departments to propose several feasible solutions for decision-making; the second is to report to the leaders Sexual scheme and its basis, and compare the advantages and disadvantages of various schemes; third, after the leadership team determines the decision-making plan, the secretary must record the decision and form the written materials; fourth, the decision is given to the relevant unit in the form of a meeting or archive. Responsible for serious implementation; Fifth, assist the leadership to check the implementation of the decision-making, and do a good job of feedback. The secretarial staff and the secretarial organization should promptly report the situation, achievements, and experience in the process of decision-making, especially the mistakes and new problems that occur in the work, to the leaders in order to lead the measures or make new decisions.
Assist leaders in drafting files.
Do a good job in the processing of various documents sent by parallel organs at higher levels and lower levels. Whether it is the files drafted by this organ or the files sent by other organs, in addition to the role at that time, some have played an important role for quite a long time. Therefore, the secretarial staff and the secretarial work organization should do a good job of filing the documents.
Assist the leader in handling the letters and visits and reception work. Dealing with people's letters, visits and receptions is an important channel for party committees to contact the public. The secretarial staff can understand the people's ideological situation, desire requirements and criticism suggestions by assisting the leaders in handling the letters and visits of the people. At the same time, they should also check the implementation of the party's principles and policies and the implementation of the leadership's decision-making from the people's letters and visits. The situation and new problems arising in the grassroots work are reflected to the leaders in a timely manner to help the leadership improve the work.
Assist leaders in various meetings and organizations.
Responsible for managing this department and seal, introduction letter, and certification letter.
To undertake other tasks assigned by the leadership.

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