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Prepare meeting notice notice


The notice of the meeting is divided according to the form, with verbal notice and written notice; according to the manner of the notice, there are face-to-face notice, telephone notice, computer notice, telegraph notice, wall notice, newspaper notice, broadcast notice, TV notice, etc.
Written notices are distributed according to the method of delivery, with internal delivery notices, postal delivery notices, newspapers, radio and television notices; they can be divided into notices and formal notices according to their functions. Invitation letters and invitations to the meeting are also written in the notice of the meeting.
Notice of the meeting in the form of written notice in writing. In addition to the formal and solemn features, the written notice of the meeting also has a memo and a role as a meeting admission or registration voucher. The notice of the meeting should be as early as possible so that the participants can have sufficient time to prepare and rush to the venue after receiving the notice, and it is also convenient for the meeting staff to arrange the return of the car, boat and air ticket. Some meetings have a specified time for the notification. For example, the notice of the Standing Committee of the National People's Congress should be issued 1 week to 2 weeks before the registration. Of course, there is no need to send a notice to the general meeting in advance to avoid changing the duration of the situation. To do this work well, we need to lay a good foundation in peacetime, and we must not neglect some small and trivial things. For example, the address, work unit, and address of the leaders, committee members, and delegates are inevitably changed. It is necessary to pay attention to timely revision. The written notice issued by the government unit requires the signature of the party concerned. If the party is absent, please ask the person to transfer the notice, and also ask the transferee to sign the notice.
When telegraph notifications are written, it is required to be concise on the basis of clarity. However, the words that cannot be compressed cannot be compressed, and the words that are prone to ambiguity cannot be compressed. The contents must be clearly written and specific, and the other party cannot be guessed. When it is not possible to confirm whether the notified unit or individual participates in the meeting, the other party should be required to call back after receiving the notice.
Fax and computer notifications: Be sure to know if the other party has received or received the notification, and whether the notification received is clear. If only some places are not clear, you can tell each other by phone. If the entire page is illegible, it must be retransmitted once. If it is still ambiguous, consider taking a phone call and let the other party make a record of the phone call.
The wall notice informs the wall report that it is required to write out the elements of what, when, where, and who. If the participants are unpredictable, it is necessary to arrange a larger venue, so as to avoid too many people, the venue can not accommodate, resulting in bad results.

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