Administrative assistant job responsibilities

Administrative Assistant Job Responsibilities 1:

Administrative assistants in different industries have different responsibilities, and the main duties of administrative assistants in industrial enterprises are:
1. Responsible for the attendance of employees, providing attendance reports and filing on the first working day of the following month;
2. Responsible for the management of employee files, including the collection, collation, filing, and creation of electronic files;
3. The drafting of general files and the management of administrative personnel and articles;
4. According to the human resources requirements plan, organize various forms of recruitment work, collect recruitment information, and assist in recruitment;
5. Handling the daily management of personnel, responsible for the handling of personnel procedures such as leave, recruitment, employment, insurance, and contract;
6. Promptly handle the registration, registration, change, annual inspection and other procedures of relevant documents; assist in the management, training and guidance of the company's human resources;
7. Organize the planning of various activities of the company;
8. Responsible for the development of office supplies procurement plan and item collection management.

Administrative Assistant Job Responsibilities 2:

1. Answer and transfer calls; receive visitors.
2. Responsible for the secretarial, information, confidential and confidential work of the office, and do a good job in collecting and sorting office files.
3. Responsible for cleaning the general manager's office.
4. Do a good job minutes.
5. Responsible for the distribution of company documents, letters, mails, newspapers and magazines.
6. Responsible for the sending and receiving of faxes.
7. Responsible for the custody of the office warehouse, and register the goods in and out of the warehouse.
8. Do a good job of the company's propaganda column.
9. In accordance with the company's letter management regulations, keep the official seal and be responsible for it.
10. Do a good job in the company's canteen expenses, running account registration, and count the meals and store and store the meals.
11. Mailing of monthly environmental reports and social security.
12. Manage employee personnel file materials, establish and improve the management of employee personnel files, and strictly follow the procedures.
13. Insurance and application for social insurance.
14. Statistics of monthly attendance and financial accounting, leaving the bottom.
15. Manage all kinds of office assets, use them reasonably and improve the efficiency of property use, and promote frugality.
16. Accept other temporary work.

Administrative Assistant Job Responsibilities 3:

1. Assist supervisors in recruiting personnel.
2. The handling procedures for the incoming and outgoing personnel of new recruits.
3. Assist the supervisor in the preparation and subsequent work of the education and training of new recruits.
4. Establishment and control of the entire staff file.
5. Trial and assessment of the trial personnel.
6. Responsible for the personnel change work of the whole plant.
7. The handling of the whole factory reward and punishment procedures.
8. Sign and collect all kinds of materials, organize and classify them.
9. Daily/month attendance for all employees.
10. At the end of the month, sort out the relevant statements and submit them to finance.
11. At the end of the month, the new work card and meal card were issued. At the beginning of the month, the employee's work card of the whole factory was checked and submitted to the financial office in time.
12. Management of the entire factory key.
13. Cooperate with the housekeeper's revision of the dormitory list and the statistics of the hydropower at the end of the month.
14. Labor contract / temporary residence permit and various insurances for employees.
15. Complete the task of the temporary delivery of the supervisor

Administrative Assistant Job Responsibilities 4:

1. Execution of procurement, distribution and management of office supplies
1. When a new employee joins the position, the department manager submits an application according to the actual needs of the office supplies and signs it with the administrative clerk. For the rest of the time, employees urgently need to receive office supplies, must sign, and write clearly the time, project, quantity, etc.
2. When the employee leaves the company, the department manager should carefully check his office supplies and go to the administrative department to fill in the transfer list and sign it.
3. The administrative clerk conducts an inventory of office supplies once a month. In principle, the procurement of office supplies is uniformly purchased by the departments after submitting an application to the administrative department. The procurement of special items is purchased separately by the department head and the vice president.
Second, the letter transmission and reception, file data, copy, fax management
1. All the company's printing and copying documents and letters, newspapers and periodicals receiving and dispatching management are handled by the administrative clerk. The receipt of the letter is promptly notified or delivered to the recipient by the administrative clerk. Return or transfer the wrong letter. When the sender is sent, the sender fills in the information and the executive clerk performs the transfer.
2. The administrative clerk shall properly keep the billing documents for printing, copying or courier of the externally provided archives, and shall be responsible for checking the quantity and amount of the documents to facilitate financial settlement.
3. Employees are not allowed to use the company's machines to print or fax files that are not related to work. Administrative clerks have the right to supervise education.
Third, the implementation of printed business card contacts, proofreading and management
1. The company's business card format is unified, and the company's administrative clerk plans and contacts the printing business based on the corporate image.
2. The employee who needs to make a business card first fills in the business card printing application form and submits it to the administrative clerk for signature after being signed by the department manager.
3. The business card needs to be proofed before printing, confirm whether the business card position and department are consistent, and the name and contact method must be confirmed. From the time of confirming the contents of the business card, within one week, the administrative clerk will issue the completed business card to the business card printing applicant.
Fourth, the implementation of the management of fixed assets and low-value consumables
1. Responsible for the inventory and registration of the company's fixed assets. Make a good number, label, indicate the status of use, the number of statistics, and responsibility to specific employees. When the user leaves the company, the company's assets are collected and managed by the administrative department. Retire the registration of assets that need to be scrapped.
2. The administrative clerk shall, according to the inventory status, produce the “Registration Form for the Use of the Company's Fixed Assets” and send it to the relevant person in charge of the company.
3. The administrative clerk is responsible for the maintenance, repair and contact maintenance of other office equipment and facilities such as printers and fax machines.
V. Standardized management of books, archives and materials
1. All books of the company should be coded, cataloged, classified, and arranged in order, and the registration form should be updated in time.
2. When employees borrow books and receive archives, they must sign and register. “Date, name, number, project name, quantity, date of return, remarks”, etc. should be indicated.
3. The deadline for employees to borrow books is no more than one month, and the administrative clerk should remind him of the reminder. When the employee leaves the company, he should return the files and materials to the administrative clerk. When the books and materials are returned, the administrative clerk shall note the date of return.
6. Execution of company license, annual inspection and employee social security card application
1. If the company changes or applies for branch office, first prepare the relevant business license information, and then go to the Trade and Industry Bureau to obtain the business license registration application form; after the business license is completed, the original business license and the company legal representative ID card copy for the organization Code certificate; after the organization code certificate is completed, prepare relevant information for tax registration certificate.
2. The annual inspection of the company generally begins in March and ends at the end of June. You can log in to the website of Shenzhen Industrial and Commercial Administration Price Administration to find out the information needed for the annual inspection in the current year, first apply online, and then submit the physical materials to the Industrial and Commercial Bureau for annual inspection.
3. The employee who needs to apply for the social security card must first submit the “Digital Photo Receipt of the Labor Security Bureau”. After the “Printing List” is printed by the administrative department, the administrative clerk will pay the fourth floor of the Social Security Bureau. After receiving the social security card with the receipt of the Social Security Bureau.
7. Drinking water management, ordering, booking conference halls, reservations, bookings, etc.
1. According to the drinking situation of drinking water, timely responsible for the delivery of drinking water of the company. Confirm the number of water tanks and the number of empty barrels.
2. When the person in charge of the company or other departments proposes to order food, book a conference hall, book a ticket, or apply for a reservation according to actual needs, the administrative clerk will act on his behalf, and the payment method will be based on actual conditions.
3, ordering, booking conference halls, booking, booking work requires a certain amount of advance.
Eight, visitor reception, conference activities, employee attendance statistics management
1. Responsible for the courtesy reception and service of the company's visiting customers.
2. The company meeting shall be uniformly issued by the administrative clerk. If you need a projection device, you should do the site layout and equipment debugging before the meeting. The contents of the meeting were recorded and archived by the administrative clerk. After the meeting, the administrative clerk was responsible for cleaning up the venue and checking the equipment. Assist the customer service department in preparing for the promotion of materials, banners, food, water cups and other related items before the course activities.
3. A monthly attendance check-in form is required. Responsible for the management and statistics of attendance, such as sick leave, leave, overtime, late arrival, etc.
9. Execute other temporary emergencies that the company's leaders have confessed.
1. Prioritize the various urgent matters assigned by the company's leaders.
2. If the time limit cannot be completed within the prescribed time limit, the reason should be explained to the leader and try to complete it as soon as possible, and finally report the completion result.
3. Any work confusion can be raised by mail or interview, remember: transparent communication, smooth work.

Administrative Assistant Job Responsibilities 5:

1. Responsible for company text printing, file transceiving, data collation, seal use and custody.
Second, responsible for handling the employee's entry, leave, transfer, resignation and leaving the factory; employee file establishment.
Third, comprehensive responsibility for employee attendance.
4. Responsible for employee medical treatment and simple medical emergency treatment.
5. Purchase application, quality inspection, distribution, registration and management of office, labor insurance, cultural entertainment and other supplies.
6. Reception and service of foreign guests.
7. Answering, recording and communicating of incoming calls and faxes.
8. Management and use of copiers and fax machines.
9. Other transactional work within the company.
X. Other tasks assigned by the leadership