Company administration department duties

Part 1: The responsibilities of the company's administrative department

1. Responsible for service, coordinate the work of the general manager's office, and check and implement the various tasks arranged by the general manager's office. And timely feedback to the general manager's office to ensure the normal operation of the general manager's office work.
2. Responsible for arranging the company's annual work meeting, monthly and weekly work routines, making records, preparing meeting minutes and resolutions, and urging all departments to implement and timely understand and feedback relevant information.
3. Responsible for the drafting, printing and distribution of relevant files of the company, the circulation, registration and approval of the superior and external communications, circulation, reminder and reply. Do a good job in reviewing, numbering, filing, and archiving the company's administrative files.
4. According to the variety, specifications and batches of the company's material procurement, it is responsible for conducting market research, selecting qualified suppliers and conducting regular market research and supplier qualification review;
5. Responsible for the procurement of various items, ensure that all procurement tasks are completed on time, and ensure that the quality of the materials purchased meets the requirements;
6. Improve the company's administrative management system, manage company assets, do a good job in the management of goods and various logistics support.
7. Responsible for the establishment of the employee uniform management system, which does not regularly check the employee's dressing situation, and handles the relevant systems that do not meet the dressing requirements.
8. The organizational structure and staffing of the proposed company, according to the development status of the company in different periods, make adjustments to the company's organizational structure and staffing, and report to the company's leadership for approval.
9. According to the needs of various departments for human resources, we should do the recruitment, assessment, selection, deployment, and resignation of employees.
10. Responsible for formulating the company's performance appraisal methods, organizing various departments to assess the employment status of the company's employees, and on this basis, proposing appointments and dismissals, rewards and penalties for the company's leadership decision-making.
11. Investigate the salary level of competitive enterprises, formulate a salary system with competitive advantages, and report to the company for approval.
12. According to the training needs of the company's employees, at the end of December each year, it is responsible for compiling the company's next year's training plan and budget.
13. Responsible for the organization, coordination and implementation of the company's annual training work and temporary training work.
14. Responsible for checking the implementation of annual and monthly training programs of various departments.
15. Responsible for organizing various departments to prepare various internal training materials.
16. Responsible for formulating the next year's employee leisure activities plan at the end of each year. After reporting to the company for approval, organize various employee leisure activities to enrich employees' amateur cultural life.

Chapter 2: Job Responsibilities of the Company's Administrative Department

1. Comprehensive coordination
1.1 Implementing the company's policies, policies, and instructions, and supervising, coordinating, and inspecting the implementation of each department;
1.2 Do a good job in collecting information and provide effective and effective information services for all departments;
1.3 Responsible for organizing and hosting relevant meetings of the company, and forming and publishing meeting minutes;
1.4 Responsible for formulating the company's rules and regulations, work procedures and management standards; guiding and coordinating the work of various departments;
1.5 Responsible for summarizing and formulating the company's annual and monthly performance appraisal implementation and conducting inspection and supervision work;
1.6 Responsible for coordinating and communicating the internal and external relationship of the company, letter visiting and external publicity, handling the daily affairs of the company's office, and establishing the company's image;
1.7 Complete the tasks assigned by the company's leadership.
2. Document processing
2.1 Responsible for the sending, receiving, signing, processing and filing of files inside and outside the company;
2.2 Responsible for the drafting, preparation and distribution of the files assigned by the company's leaders;
2.3 Responsible for the copying of the archives of the company's internal and external archives;
3. File management
3.1 Responsible for the management of the company's administrative files, and do the work of filing, filing, sorting, custody and confidentiality;
3.2 Responsible for the management of company licenses and seals, and strictly use programs and procedures.
4. Personnel management
4.1 Based on a people-oriented management system;
4.2 Reflecting fairness and legitimacy as the benchmark, performance-oriented, taking advantage of the fittest, and rewards and punishments are clearly defined as management purposes;
4.3 The development of reserve companies requires a talent pool for forward-looking human resource planning;
5. Logistics services
5.1 Responsible for the management of the company's communication facilities and the answering and telephone transfer of the front desk service hotline;
5.2 Responsible for the purchase, registration and issuance of company office supplies;
5.3 Responsible for the company's newspapers, materials, and the transmission of letters;
5.4 Responsible for the supervision and management of the company's safety and health;
5.5 Responsible for the logistics support of company leaders and employees;
5.6 Responsible for the company's external reception work.

Chapter 3: Job Responsibilities of the Enterprise Administration Department

1. Resolutely obey the command of the deputy general manager in charge, conscientiously implement its work instructions, and all management actions are responsible to the competent leadership;
2. Strictly implement the company's rules and regulations and earnestly perform its job duties;
3. Responsible for the formulation, inspection, supervision, control and execution of administrative logistics and security work management systems;
4. Responsible for organizing the preparation of annual, quarterly, monthly administrative logistics and security work plans. Based on the principle of reasonable economy, we will prepare annual, quarterly and monthly logistics plans, do a good job in administrative logistics and final accounts, and organize the implementation and inspection of plans;
5. Responsible for staff cost management and accounting. Establish and improve the cost accounting system for employees' living expenses, formulate reasonable living expenses standards, and assess the excesses and losses;
6. Responsible for the company's water and electricity management. Grasp the basic management of water and electricity, regularly check and repair measuring instruments, do a good job in the maintenance and repair of electrical equipment and lines, strengthen the calculation of water and electricity costs, and pay water and electricity fees in a timely manner;
7. Responsible for the health management of employees' meals. Regularly ask the company's employees about the quality and quantity of the meal to ensure the safety of the employees.
8. Responsible for the internal security management of the company. Maintain internal security order, do a good job in comprehensive public security, prevent crimes and public security disasters, protect the safety of company assets, and ensure smooth production and work;
9. Responsible for establishing and improving the safety responsibility system. Establish a safety and security responsibility system with fire prevention, anti-theft and disaster prevention accidents as the main content, and implement organizational implementation, system implementation and responsibility implementation;
10. Strict gatekeeper registration system. Everything in and out of the company's materials, strict inspection and verification of the guards, the physical evidence can be in and out, and those who have no evidence or evidence to comply with the guards have the right to detain, and the security department investigates;
11. Establish and improve the responsibility system for logistics posts, increase assessment efforts, and improve service quality;
12. Strengthen the training and education of departmental personnel. Cooperate with personnel, business management and other functional departments, do a good job in daily safety education and professional ethics education, such as management-management, cooks, security personnel, maintenance workers, etc., and regularly carry out post-quality service evaluation activities;
13. Complete other tasks assigned by company leaders on time.

Chapter 4:

Power of the Administrative Personnel Department:
I. Conference rights: The Administrative Personnel Department, as the strategic cooperation department of the General Manager's Office, has the right to attend and record any meetings organized by various departments of the company.
All departments shall abide by the company meeting management system and register with the administrative personnel department. The administrative personnel department chooses to attend the audit according to the actual situation. The contents of the meeting recorded by the Administrative Personnel Department and the participants of each department shall be signed after the confirmation is correct. The minutes of the meeting shall be filed and filed by the administrative personnel department. Meetings not attended by the Administrative Personnel Department shall be recorded by the designated personnel of each department, and shall be signed and confirmed by the participants, and submitted to the administrative personnel department for archival filing.
According to the instructions of the General Manager's Office, the Administrative Personnel Department has the right to convene meetings of other departments, and other departments should cooperate.
According to the instructions of the General Manager's Office, the Administrative Personnel Department has the right to accompany the various departments to attend external meetings and record the meetings.
The authority of the administrative personnel department is supervised by the general manager's office. The performance of the staff of the administrative personnel department who is attending the audit can be evaluated by the general manager's office. The results of the assessment are recorded in the employee's personal work file.
II. Employee reward and punishment recommendation rights: The administrative personnel department, as the company's supervision department, has the right to recommend rewards or punishments to the general manager's office for the behavior of employees during working hours.
According to the actual situation of the company, the administrative personnel department has the obligation to propose, announce and train the company's various rules and regulations, and has the right to interpret the current rules and regulations approved by the general manager's office.
The administrative personnel department has the right to punish the company's employees for violations of the rules and regulations.
The Administrative Personnel Department has the right to recommend and reward the advanced deeds of the company's employees.
The Administrative Personnel Department has the right to enforce the rewards or punishments approved by the General Manager's Office.
Each employee of the company has the right to propose or punish the administrative personnel department for their work behavior.
The administrative personnel department shall be supervised by all employees of the company. The employee may appeal to the administrative personnel department for the reward or punishment proposed by the administrative personnel department. The administrative personnel department shall arrange the general manager's office to jointly handle the employee's appeal.
III. The right to request work report: The administrative personnel department, as the command execution department of the general manager's office, has the right to urge, supervise and implement all the work carried out by the general manager's office.
The administrative personnel department authorizes the general manager's office to assign various tasks to the general manager's office, and requests that the administrative personnel department report the progress of the work during the time specified by the general manager's office. The administrative personnel department will unify the collaboration and contact between the departments involved in the work, and supervise the work, and evaluate the performance of each employee involved. When the work is completed, the administrative personnel department will summarize the materials and work report of the work and submit it to the general manager's office for documentation.
The administrative personnel department has the right to be fully entrusted to the general manager's office. The general manager's office may at any time guide, correct and recover the right according to the actual work situation. The exercise of this right, the administrative personnel department bears the main responsibility, and the general manager's office bears the management responsibility.
4. Right to propose human resources management and development: The administrative personnel department, as a professional department, has the right to propose the use of the company's human resources.
The administrative personnel department has the right to train, change jobs, reduce salary, reduce benefits or persuade them to leave the office.
The Administrative Personnel Department has the right to train, increase salaries and benefits, or upgrade positions to outstanding employees.
The administrative personnel department has the right to submit human resources management requirements to all departments of the company, to give negative rights, or to submit positive opinions to the general manager's office.
The Administrative Personnel Department has an independent responsibility for this right. The general manager's office can give guidance to this.
V. Suggestion Right of the Company's Material Resource Management: The Administrative Personnel Department, as a professional department, has the right to recommend the use of the company's material resources.
The administrative personnel department has the right to apply for the purchase of office supplies from the company according to the actual situation.
The administrative personnel department has the right to distribute the company's office supplies to various departments according to the actual situation.
The administrative personnel department has the right to arrange for the management of company vehicles, office fixed assets, dormitory and other logistics support materials.
The administrative personnel department gives a negative right to the requirements of the company's various departments to use the company's materials, or submits affirmative opinions to the general manager's office.
The Administrative Personnel Department has an independent responsibility for this right. The general manager's office can give guidance to this.

The obligations of the Administrative Personnel Department:

1. Ensure that the company's office area is clean and orderly, conduct on-site inspections from time to time, and find that there are employee behaviors and items that are inconsistent with the company's rules and regulations, and promptly indicate corrections.
Second, responsible for the smooth flow of work, ensure the implementation of responsibility in each work link, and have a sound supervision mechanism. If there is any inconsistency, organize the corresponding departments to communicate and coordinate in time.
Third, in accordance with the instructions of the General Manager's Office, responsible for the normal development of the company's work, providing office supplies, human resources, archives and other logistics supply services.
Fourth, according to the needs of the work, organize the training services that the various departments actually need. Improve the work ability and quality of employees.
5. Responsible for the company's vehicle management, so that the vehicle is clean and tidy, and the dispatch is reasonable.
6. Ensure that employees can work in a safe environment. Care for the physical and mental health of employees. Integrate reasonable benefits from employees and propose to the general manager's office.
7. Organize regular employee satisfaction surveys, and be responsible for the company's announcement management, and effectively upload the situation and send the situation.

Chapter 5: Job Responsibilities of the Administration Department

1. Assist the director of the administrative department to complete the administrative affairs of the company and the daily affairs of the department;
2. Assist in drafting and revising various management rules and regulations of the company, and organize and manage daily administrative work;
3. Supervision and implementation of various rules and regulations;
4. Participate in company performance management, attendance and other work;
5, meeting arrangements: do a good job before the meeting, meeting minutes and post-meeting content finishing work;
6. Participate in the management of the company's administrative and office supplies procurement affairs;
7. Responsible for the management of the front desk positions;
8. Do a good job in material collection, drafting of documents, and development of official documents;
9. Assist the director of the administrative department to coordinate the various departments of the company;
10, preservation, cleaning, etc.;
11. Other important tasks assigned by the leadership.