Hospital office job duties

Part 1: Guilin Medical Affiliated Hospital Office Work Responsibilities

The Dean's Office is a comprehensive office for hospital administration. Its main function is to work around the hospital center, and actively play the role of the staff assistants, information hubs, departmental coordination, and work supervision and implementation of the hospital leadership team. Service leadership, service department, service grassroots, conscientiously do secretarial research, organization and coordination, supervision and supervision, official document processing, information communication, confidentiality of confidentiality, external liaison, important event organization, comprehensive management services and other tasks assigned by the leadership.
Mainly:
1. Responsible for the organization of the hospital party and government joint meeting, the president's office meeting, the regular meeting of the whole hospital, the special office meeting and other whole-school meetings, do a good job in meeting minutes, meeting minutes, supervise and coordinate the implementation of meeting decisions;
2. Responsible for coordinating the working relationships and related matters of various administrative departments and departments, supervising and promoting the important decision-making and notification spirit of superiors and hospitals, and supervising and supervising the work;
3. Responsible for organizing and coordinating major events and large-scale activities of the hospital;
4. Responsible for arranging daily affairs such as leadership meetings, travel, reception, etc.;
5. Responsible for the secretarial work of the hospital leadership, do a good job in handling the administrative documents of the hospital, draft important hospital files and important speeches of the hospital leaders, and guide the processing of official documents in various departments and departments within the hospital;
6. Responsible for the contact, communication and coordination of the inside and outside of the hospital, the upper and lower levels, and carry out external liaison to receive important guests;
7. Responsible for carrying out investigation and research work, timely reporting and making recommendations to hospital leaders, and doing information feedback work;
8. Responsible for the management, use and registration of the hospital's administrative seal and introduction letter;
9. Responsible for the receipt, approval, circulation, management, filing and confidentiality of the hospital's correspondence;
10. Responsible for the allocation of vehicles by the leaders of the hospital and the allocation of vehicle indicators by various units and departments; responsible for the holiday time and total duty schedule of festivals and holidays;
11. Responsible for the self-construction of the president's office, and do a good job in the temporary assignment and sudden work of the hospital leadership.

Part 2: Job Responsibilities in the Hospital Office

The hospital office is under the leadership of the hospital dean and the party branch secretary, responsible for handling the daily work of hospital administration and party affairs, and exercising the functional departments of party and government management and other comprehensive management. Its job responsibilities are:
1. Implementing the party's line, principles, and policies, and implementing the relevant files, instructions, regulations, and hospital decisions, resolutions, etc., responsible for arranging, supervising, and inspecting the implementation;
2. Responsible for organizing the drafting of comprehensive hospital work plans and reports under the direct guidance of the hospital leadership, and issuing various types of hospital files, doing research work, collecting feedback information, and providing reference for leadership decision-making;
3. Responsible for the notification arrangement of the daily administrative matters of the hospital, organize the organization of the office meeting of the hospital, the whole hospital executive meeting and other special meetings held by the president, make records, sort out the minutes, and check the implementation;
4. Responsible for coordinating the work of all departments and departments of the whole hospital, uploading and releasing them in time, accepting the report of the departments and departments, and submitting the instructions to the leaders of the hospital;
5. Responsible for the administrative documents of the whole hospital, the letters of higher authorities and schools, the registration of letters, the collation and filing of documents, the administration and use of the hospital administration and the general seal of the party, and the issuance of external introduction letters, official letters, etc. Confidentiality;
6. Responsible for the relevant arrangements for the leadership activities of the hospital and the arrangement of the activities of the leaders of the higher authorities and the brothers and universities to check and guide the work;
VII. Responsible for implementing the personnel management system in accordance with the state and school policies, and do a good job in the personnel management of the whole hospital under the guidance of the personnel department at the higher level and the leadership of the hospital;
8. Responsible for the issuance of financial reimbursement, staff post allowance, performance appraisal awards, etc. of the whole hospital;
9. Responsible for the day-to-day management of the labor union, united front and retired;
X. Responsible for hospital office automation and network information construction and maintenance of hospitals and community health service centers;
11. Responsible for the confidentiality, security and letter of visit of the whole hospital;
12. Responsible for the day-to-day management of the hospital's attendance management and registration office;
XIII. Responsible for the hospital's vehicle management work and the service work of the staff of the whole hospital within the scope of the office's duties;
14. Complete other tasks assigned by the superior department and the hospital leadership.

Part 3: Job Responsibilities in the Hospital Office

1. Responsible for the comprehensive coordination of the daily administrative affairs of the association to ensure the normal operation of daily work;
2. Responsible for document processing, confidentiality, file management and official seal management;
3. Responsible for the supervision and inspection of the work plan and leadership instructions of the association, and coordinate the project management work;
4. Responsible for arranging and organizing the regular working meetings of the association and other important meetings;
5. Responsible for the management of the entity, responsible for coordination between the office, branches and entities, and with the community, relevant social organizations;
6. Responsible for the party affairs, discipline inspection, supervision and stability of the association;
7. Responsible for the human resources management and social insurance work of the association's offices;
8. Responsible for the association's own rights maintenance and legal affairs;
9. Responsible for journal management, website construction and maintenance, news promotion and information release;
10. Responsible for the financial, auditing and statistical work of the association and its branches;
11. Responsible for letters from the association and visiting reception work;
12. Responsible for the association of office supplies, equipment and property management, sanitation, preservation, fire protection, etc.;
13. Assist the leaders of the association to deal with emergencies;
14. Complete other tasks assigned by the leaders of the association.

Part 4: Job Responsibilities in the Hospital Office

1. Formulate the work plan of the hospital, summarize the various files and supervise the implementation; send and receive the hospital's files and registration. Reprinted and circulated, urged to supervise. File filing.
2. Collect, process and analyze information from all aspects. Provide timely information and consultation. Provide research and provide feasibility programs and recommendations to leaders.
3. Arrange various administrative and party and government meetings. Keep a record of the meeting.
4. Responsible for the custody and proper use of the hospital official seal.
5. Responsible for the announcement of decisions, resolutions and rules and regulations adopted by the hospital administrative meeting. Communicate the instructions of superior leaders. And urged inspection.
6. Do a good job in field public relations and communication. Staff reception and people's letters to petition work.
7. Responsible for hospital communication work, including the transfer of letters, files and faxes. Post and so on.
8. Coordinate a certain work of each department according to the instructions of the dean.
9. Responsible for handling the party affairs of the party branch.
10. Responsible for the file management of the hospital.
11. Responsible for the dispatch of administrative and ambulance vehicles. Overhaul, maintain and guarantee use
12. Responsible for handling the various tasks temporarily assigned by the party and government leaders of the hospital. First, conscientiously implement the party's line, principles, policies, and implementation of relevant files, instructions, regulations, and hospital decisions, resolutions, etc., responsible for arranging, supervising, and checking implementation.

Part 5: Job Responsibilities in the Hospital Office

1. Responsible for the association's secretarial, documentary file management and administrative affairs.
2. Responsible for the financial work of the association and the financial supervision and management of the branches.
3. Coordinate and communicate with each office and branches; closely connect with all sectors of society and relevant social organizations, strengthen unity and multi-party cooperation.
4. Responsible for the daily work of the association's letters, receptions, meeting arrangements, and purchase of supplies.
5. General office work, such as sanitation, preservation, fire protection, etc.
6. Complete the work assigned by the leaders of the association.