Office equipment procurement plan

Part 1: Office equipment procurement plan

Article 1 In order to further improve the efficiency of government procurement work, in accordance with the relevant provisions of the "People's Government Procurement Law of the People's Republic of China" and the "Interim Measures for the Administration of the Purchase of Transportation and Office Automation Equipment by the Provincial Administrative Institutions of Hebei Province" The actual situation of our county is to formulate these measures.

Article 2 These measures are applicable to office automation equipment that are used by county-level state organs, institutions, and organizations to use fiscal capital procurement to be included in the county-level centralized procurement catalogue and above the procurement quota.

Article 3 Office Equipment Government Procurement Agreement Scope of Supply:

Office equipment of the same product in this batch purchase amount of office equipment below 100,000 yuan;

Other products The home appliance equipment with a bulk purchase amount of less than 50,000 yuan belongs to the scope of supply of the government procurement agreement.

Article 4 In addition to complying with the relevant provisions of the Government Procurement Law, the agreement shall also comply with the following principles:

Simplify the procurement process;

Predetermined principle;

Guarantee quality, save money, and provide honest service;

Protect the interests of purchasers, manufacturers and distributors;

Determine the principle of a certain time limit.

Article 5 The county-level government procurement agreement supply dealers shall be determined by the county-level centralized procurement agencies in accordance with the procurement methods stipulated in the “Government Procurement Law”:

The determination of the office equipment agreement supply dealer shall be carried out by the county-level centralized procurement agency in accordance with the procurement method stipulated in the “Government Procurement Law”. Each brand determines several series at a time, and each brand determines 3 dealers in Wei County;

Agreement delivery period. Under normal circumstances, office equipment agreement suppliers are semi-annual.

Article 6 After the government procurement agreement is determined by the distributor, the county procurement office shall sign the “Agreement on the Supply Agreement of the Government Procurement Office Equipment of Wei County Administrative Institutions” on behalf of the county-level purchaser and the office equipment contractor who has won the bid. Shangxiang County Purchasing Office issued a “Commitment Letter of the Government Procurement Office Equipment Agreement Supply Dealer of Wei County Administrative Unit” in a unified format.

Article 7 The County Procurement Office shall notify the county-level purchaser and relevant departments of the agreed supplier and the agreed products and prices.

Article 8 The procedures for the procurement of the supply of the agreement shall be followed.

Implement funds. The procurement project belongs to the procurement budget of the department. The purchaser shall sign and seal the “Special Fund for Government Procurement Special Project XXXX Annual Plan” signed by the county financial department, which proves that the funds have been implemented; the purchaser uses the unit to raise funds or use the finance. Where the funds of the purchaser's account are transferred for the purchase of the agreement, the county financial centralization payment center shall provide proof of the implementation of the procurement funds. In order to constrain the purchaser to pay the dealer in time according to the contract, the purchaser must issue a signed and sealed “Promissory of the Wei County Administrative Institution to pay the self-financed government procurement fund directly to the dealer” before the purchase.

The purchaser fills in the “Detailed Form of Government Procurement Projects of Wei County Administrative Institutions”;

The purchaser chooses the dealer between the agreed supply dealers. Before the purchaser purchases the office equipment, if the purchaser finds that the price of the same brand, the same configuration, the same quality, and the after-sales service sold by the agreed dealers is higher than the price of the non-contracted dealers they know, they will enjoy the conditions under certain conditions. The following options:

1. Purchasing by means of open tendering without the designation of the brand in accordance with the provisions of the Government Procurement Law;

2. The distributor can be selected separately from the office equipment agreement supplier, but the following conditions should be met:

In addition to the conditions stipulated in the Government Procurement Law, the dealer shall also hold a business license issued by the administrative department for industry and commerce;

The dealer must have a license from the manufacturer to sell the product;

There are after-sales service personnel in the county, and on-site service;

The price of a single product offered should be 5% lower than the price of the agreed delivery date;

The dealer agrees to issue a basic information form and a letter of commitment signed by the legal representative and affixed with the official seal to the relevant department.

3. The inquiry can be made within the scope of the agreed supplier of the supplier, but if the inquiry price is higher than the agreed supply price, the inquiry is invalid;

4. According to the recent public bidding, competitive negotiation with the brand, the same configuration, the same quality, and the price of the after-sales service office equipment, but with the consent of the winning distributor.

If the above conditions are met, the purchaser shall apply, and after the county government procurement office approves and approves, other dealers may be selected in addition to the office equipment agreement dealer. The rest of the program is the same as the one included in the agreement.

The County Procurement Office issued the “Notice on the Provision of the Government Procurement Office Equipment Agreement for Wei County Administrative Institutions”. If the purchaser chooses another distributor in addition to the office equipment agreement dealer, it shall issue a “Notice of One-time Supply for Government Procurement Office Equipment of Wei County Administrative Institution” after approval by the County Procurement Office;

The purchaser and the contracted supplier shall sign the “Contract of Supply Agreement for the Government Procurement Office Equipment of Wei County Administrative Institution”. When the purchaser signs a contract with the agreed supplier, it must hold the "Notice of the Agreement on the Administration of the Government Procurement Office Equipment of the Wei County Administrative Institution", the "Detailed Form of the Government Procurement Project of the Administrative Unit of Wei County", the unit certification letter and relevant information. ;

Within 5 working days after the purchaser and the dealer sign the contract, the purchaser shall send a copy of the “Contract of Supply Agreement for the Government Procurement Office Equipment of Wei County Administrative Institution” to the county procurement office and the centralized procurement organization for each record;

The supplier of the agreement is supplied by the supplier and the purchaser checks the goods. The agreed supply distributors and purchasers shall supply and accept the goods according to the “Contract of Supply Agreement for the Government Procurement Office Equipment of Wei County Administrative Institutions”. The purchaser shall complete the acceptance within 2 working days, and fill in the “Supply Acceptance Report of the Government Procurement Office Equipment Agreement of Wei County Administrative Institutions” according to the acceptance status;

Pay the funds. The procurement project belongs to the annual government procurement budget of the department. The county financial centralized payment center shall issue the “Application for Direct Financial Payment of Government Procurement of Wei County Administrative Institutions” and the “Detailed Forms of Government Procurement Projects of Administrative Units of Wei County” issued by the purchaser. Wei County Administrative Office Office Equipment Agreement Supply Notice, "Wei County Administrative Institutions Government Procurement Office Equipment Agreement Supply Contract", "Wei County Administrative Institutions Government Procurement Office Equipment Agreement Supply Acceptance Report", Invoice The payment shall be paid directly to the agreed supplier; if the user uses the self-raised funds or uses the funds that have been transferred to the purchaser's bank account, the purchaser shall pay the funds directly to the agreed supplier according to the contract.

Article 9 Protection of rights and interests. In order to protect the legitimate rights and interests of the procurement parties, the county procurement office and the procurement party should do the following work:

County Purchasing Office. The County Procurement Office is responsible for the day-to-day management, supervision and inspection of the supply of office equipment for county-level government procurement, including:

1. Formulate the agreement supply management measures, determine the scope of supply of government procurement agreements, and make specific requirements for the qualifications of the agreed supplier;

2. The purchaser entrusts the county-level centralized procurement organization to organize the bidding for the office equipment in accordance with the procurement methods stipulated in the “Government Procurement Law”;

3. Conduct a comprehensive review of the basic conditions, qualifications, operating conditions, service quality, sales price, and preferential rate of the pre-qualified dealers selected by the county-level centralized procurement agencies. The county-level purchaser and relevant departments will be notified of the relevant conditions and prices of the winning distributors and products after the audit;

4. To timely understand and master the commodity price information, the agreement supplier and its commodity information within the scope of supply of the agreement, and promptly publish it on the “Wei County Government Procurement Network”.

5. Review the purchase plan of the purchaser, and issue the “Wei County Administrative Institutions Procurement Office Equipment Agreement” to the agreed supplier after the purchaser selects the agreed supplier and its products, models, configurations, and prices. "Notice of Goods"; reviewing the "Contract of Supply Agreement for the Government Procurement Office Equipment of Wei County Administrative Institutions" signed by the purchaser and the agreed supplier of the agreement, and found that the problem was corrected in time;

6. The purchaser selects the dealer separately from the supplier of the office equipment agreement, and reviews the preliminary opinions put forward by the county-level centralized procurement agency. After the approval and approval, the distributor shall issue the “Wei County administrative institution procurement office equipment once. Sexual Supply Notice;

7. Supervising and inspecting the agreement The supplier shall perform the “Contract of Supply Agreement for the Government Procurement Office Equipment of the Administrative Unit of Wei County” and the “Commitment of the Suppliers of the Government Procurement Office Equipment Agreement of Wei County Administrative Units”, including:

Implementation of market prices, purchase prices and purchase discount rates;

Submit the market price and other information to the county centralized purchasing agency;

Dealer supply, product quality, after-sales service;

The inquiry made by the purchaser;

The situation to be reflected needs to be verified;

Settlement of the agreement supply funds.

County-level centralized procurement agency

1. Accepting the entrustment of the county procurement office on behalf of the purchaser, and regularly organizing the bidding in accordance with the relevant provisions of the “Government Procurement Law”;

2. Report to the County Procurement Office the pre-winning distributors and their products and prices, after-sales service commitments, etc.;

3. Timely understand and master the product quality and price information within the scope of supply of the agreement supplier;

4. Review the supply contract of the government procurement agreement filed by the purchaser, and promptly report the problem to the county procurement office for investigation;

5. Approve the applicant's application for the distributor separately from the supplier of the office equipment agreement, and submit an opinion according to these measures, and submit it to the county procurement office for approval;

6. Other matters entrusted by the County Procurement Office.

Agreement supply distributor

1. The office equipment dealers must conscientiously fulfill the promise of the “Promise of the Government Procurement Office Equipment Agreement Supply Distributors of Wei County Administrative Institutions”;

2. Comply with the government procurement rules, fulfill the obligations of the agreed supplier, do not provide the purchaser with false and non-conforming information, and do not provide the purchaser with illegal and non-compliant rebates, rebates, and no government procurement. Any commercial activity in the name of an agreement dealer that exceeds the dealer’s authority shall not impair the image of government procurement;

3. Adhere to integrity, quality service, and conscientiously fulfill the “Contract of Supply Agreement for the Government Procurement Office Equipment Agreement of Wei County Administrative Institutions” signed with the purchaser;

4. At the end of each month, send the purchase price, market price, agreement price, and preferential rate information to the county procurement office and the county-level centralized procurement agency, and simultaneously adjust the government procurement agreement supply price and preferential rate, and report to the county procurement office for centralized procurement. Agency filing

5. Equipped with a special person responsible for the government procurement business, and submitted to the County Procurement Office and the centralized procurement agency the “Quoting Table of the Government Procurement Agreement for the Office Equipment of Wei County Administrative Institutions” within the first 3 days of each month, and the implementation of the agreement on supply last month. Agreement on the retail price of similar goods;

6. Accept supervision and inspection by the county procurement office, supervision, auditing department, etc.; submit retail invoices, sales accounts, purchase contracts, relevant vouchers and other relevant materials to the inspectors;

7. The right to refuse the unreasonable request of the purchaser;

8. Voluntary participation in the self-inquiry conducted by the purchaser within the scope of the agreed supply distributor;

9. Other matters identified by the County Procurement Office.

Purchaser

1. Seriously implement the relevant provisions of these Measures;

2. Signing the “Contract of Supply Agreement for the Government Procurement Office Equipment of Wei County Administrative Institutions” with the agreed supplier of the agreement, clearly stipulating the rights and obligations of both parties;

3. Accept and accept the goods supplied by the dealers according to the agreed supply contract, and complete the acceptance within 2 working days, and issue the “Supply Acceptance Report of the Government Procurement Office Equipment Agreement of Wei County Administrative Institutions”;

4. Issue the “Application for Direct Financial Payment of Government Procurement in Wei County Administrative Institutions” to the county financial centralized payment center in time or pay the purchase price directly to the agreement dealer according to the contract;

5. If the dealer is found to have violated the agreement on the supply contract, etc., promptly report it to the county procurement office, the supervision bureau, and the county-level centralized procurement agency;

6. It is not allowed to purchase office equipment within the scope of the government procurement agreement on behalf of other units or individuals; no other requirements beyond the scope of the agreement on supply of the agreement shall be submitted to the winning bidder.

Article 10: Violation of regulations

Purchaser

1. If the annual purchase plan of the department is overdue or the implementation of these measures is not implemented, it will still be handled according to the open bidding procedure. Those who fail to report the annual purchase plan or do not implement the present measures and do not follow the open bidding procedure shall be ordered to supplement the report and notify the responsible personnel to report the criticism as appropriate.

2. For the unauthorized procurement of office equipment, once it is found, it will be punished in accordance with the relevant provisions of the Government Procurement Law;

3. If the purchaser fails to perform the contract after signing the supply contract with the agreement of the government procurement agreement, it shall be handled in accordance with the relevant provisions of the Government Procurement Law and the Contract Law of the People's Republic of China.

Agreement supplier. The following actions will be taken by the contracted supplier, and once found, the government procurement agreement supplier qualification will be cancelled according to the relevant regulations and the exposure will be announced in the media.

1. Failure to submit the progress of the implementation of the monthly government procurement agreement to the county procurement office or the county-level centralized procurement agency on time;

2. After the market price is lowered, the agreed price of government procurement has not been adjusted in time according to the preferential rate, and has not been filed in time with the county procurement office or the county-level centralized procurement agency;

3. The agreed supply price is the same as or higher than the market retail price;

4, unauthorized, disguised to raise prices;

5. Colluding with the purchaser to violate the law of financial discipline.

Article 11 If a county-level purchaser purchases electrical equipment within the county-level centralized procurement catalogue or above the procurement quota standard, the county-level centralized procurement agency shall submit an opinion, and after approval by the county procurement office, it shall be implemented in accordance with these Measures.

Article 12 These Measures shall be interpreted by the County Finance Bureau.

Article 13 These Measures shall be implemented as of March 23, 20XX, and shall be abolished on March 23, 20XX.


Part 2: Office Equipment Purchasing Plan

The School Personnel Office applied for the introduction of doctoral and doctoral staff with office furniture and equipment in 20XX, and the Development Planning Office applied for the purchase of office equipment. The Asset Management Office formulated this procurement plan according to the requirements of the department and the procurement budget, as follows:

1. This office equipment purchase is divided into two parts.

Furniture category:

The buyer needs to have a set of desks and chairs and a bookcase. It is planned to purchase in the supplier of the office furniture procurement project in the first half of the 20XX school in the form of renewal.

Electronic equipment category:

Because the number of electronic equipment purchased this time is small, the amount is small, and the configuration time is tight, all equipment standards are uniform, the supply is sufficient, and the price change is small. Therefore, it is proposed to purchase by means of inquiry and purchase.

2. Set up a special procurement team for schools

Team leader: Wu Xiao

Member: Zhao Wei Lu Jianhua Jin Zhouhong Wei Jinhe

Discipline Supervision: Tian Xiaoyong

3. Prepare an inquiry

Preparation of inquiry

The Asset Management Office prepares the inquiry according to the procurement requirements of the equipment use unit and the characteristics of the project. The inquiry should mainly include the following contents: 1 inquiry announcement; 2 procurement project requirements; 3 quotation unit notice; 4 quotation file format.

Inquiry confirmation

After the inquiry form is completed, it shall be submitted to the purchaser for review and confirmation, and the person in charge of the purchase unit shall sign and affix the official seal.

5, invite suppliers

A limited invitation is adopted in accordance with the supplier qualification conditions and invitation methods determined in the inquiry. Invite history to have a cooperative relationship with the school, and relevant suppliers with good reputation come to participate in the quotation.

The list of electronic devices to be invited is as follows: Ningxia Western People Electronics Co., Ltd., Yinchuan Jiaxiang Electric Co., Ltd., Guyuan Hengyuan Computer Sales Co., Ltd.

6. The deadline for submitting the inquiry reverberation file

November 21, 20XX, 15:00 pm.

7. Evaluation criteria

When the technical quality and service quality of the procurement project are equal, select the supplier with the lowest quotation.

8. Inquiry and evaluation steps

The procurement working group will conduct the bid evaluation in time after the inquiry is completed.

The procurement working group reviews the quotation file according to the evaluation criteria and conducts comprehensive evaluation

After confirming the transaction supplier, after issuing the announcement in the media, the supplier will be notified of the inquiry result and the evaluation result will be notified to all suppliers participating in the quotation.

9. Contract signing, acceptance, and file sorting shall be carried out in accordance with the relevant regulations of Ningxia Teachers College.

10. Public quotation time: 10:00 on November 22, 20XX;

11. Public quotation location: 531# office of Ningxia Teachers College Management Service Center.


Part 3: Office Equipment Purchasing Plan

First, the purpose.

In order to smoothly carry out the business of the school-run logistics company, the group discussed and discussed the office supplies needed for the company's procurement. In order to improve the reliability of the equipment procurement management, this set of plans was formulated and self-raised funds were used to implement the purchase behavior.

Second, the procurement implementation location

Find suppliers on campus and surrounding areas and select suppliers to purchase in a unified manner.

Third, procurement time

Afternoon of September 24, 20XX

Fourth, the cost budget calculation

Procurement should have plans to avoid blindness, budget calculations for office equipment projects, and see if the departmental budget is exceeded. Plan list.

V. Purchase requirements:

In this purchase, after determining the supplier to use the spot purchase and booking the lease method, the following requirements are proposed for this time:

1. The selected supplier must have a good reputation and high quality products.

2. Purchasing personnel must select the appropriate specifications to ensure quality and requirements.

Sixth, determine the scope of suppliers

King, Xinyiwu, Xinhe Supermarket, Guohui Supermarket.

Seven, procurement implementation

Look for items that meet the specifications in the identified supplier range, and compare them according to the budget price list to purchase items at reasonable prices. According to the actual situation in the procurement, if it is difficult to carry out further procurement due to reasons such as higher than the budget price or non-conformity, etc., properly adjust and improve the procurement plan, purchase reasonable items from the alternative items, and determine the final supplier and procurement plan. Purchase the required items.

8. Review and handover of purchased items.

After inspecting, verifying and checking the purchased items, and confirming that they meet the requirements of the final plan, they shall be handed over to the team members of the purchasing team to complete the procurement.


Part 4: Office Equipment Purchasing Plan

Standardize the procurement and management of office supplies and equipment, effectively control office expenses, rational procurement, and ensure the smooth development of the office.

Content: daily office supplies and consumables, office furniture, office equipment and office appliances;

Scope of application: all departments of the company;

Responsible person: Who is responsible for purchasing

Implementing Regulations:

1. Hefei departments

All office supplies and equipment of the company are uniformly purchased and managed by the Personnel Administration Department of the company;

All departments shall submit the “Application for Purchase of Office Supplies and Equipment” to the Personnel Administration Department in the first week of each month. The Ministry of Administration shall, according to the items purchased by each department, and the inventory status, count the purchase amount of the goods in the current month. After the approval of the general manager, the unified purchase and timely registration and distribution to each department; the time for each department to use the goods is uniformly defined as: Tuesday, Thursday, 14:00-16:00, not in this time range Not allowed within;

If the department purchases less than 300 yuan at a time, it can be purchased by the department head and the personnel administration department after the initial examination; if the department purchases goods for more than 300 yuan, it must be firstly reviewed by the department head and the personnel administration department. After the approval by the general manager, the personnel administration department can purchase it;

For special items temporarily purchased due to urgent needs, the person in charge of the department shall fill out the “Application Form for Office Supplies and Equipment”, which must be approved by the Personnel Administration Department and approved by the general manager before purchase;

The employer shall take care of and properly keep the office items used, and shall not be lost or damaged without any damage. If the above situation is found, the employer shall compensate the compensation amount according to the net value of the lost or lost items.

If the office supplies and appliances used are no longer used, they should be returned immediately and handed over to the Personnel Administration Department for custody.

2, local offices

The office supplies and equipment required by the local offices are purchased and managed by the local office;

Where the unit price of a one-time purchase is less than 300 yuan, it shall be examined and approved by the person in charge of the office; if the unit price of the one-time purchase is over 300 yuan, the person in charge of the office shall fill out the "Application Form for Office Supplies and Equipment" and fax it to the personnel administration. After the initial review, the general manager approves it before purchasing it;

3. Purchasing person

According to the management principle of who is responsible for purchasing, the purchaser is responsible for the purchased items; if there are any quality problems in the items covered by the warranty, the purchaser is obliged to find the supplier to handle the problem until the processing is completed;

Implementation process:

1. Purchase process for items with less than 300 yuan for one-time purchase

Department applicants fill out the "Office Supplies and Equipment Application Form"

Submitted separately to the department head and the personnel administration department for preliminary examination

Administration Department to purchase goods

2. Purchase process for one-time purchase of over 300 yuan items

Department applicants fill out the "Office Supplies and Equipment Application Form"

Submitted separately to the department head and the personnel administration department for preliminary examination

Reported to the general manager for approval

Administration Department to purchase goods


Part 5: Office Equipment Purchasing Plan

The first agency office supplies implement the principle of “return on demand, unified procurement, and strive to save”. Office supplies, computer consumables and office furniture that are included in the government procurement catalogue or meet the government's centralized procurement quota standards must be implemented in government procurement according to the government's centralized procurement program. Office supplies, computer consumables and office furniture that are not included in the government's centralized procurement catalogue or that do not meet the government's centralized procurement quotas are subject to unified procurement by the General Division. . Computer consumables are purchased and implemented twice a year. Applicants were submitted by the various departments in March and August of the same year, and reported to the branch management and approved by the General Administration.

Article 2 The comprehensive department shall establish rules and regulations for the storage and use of office supplies. One person in each department shall be responsible for handling the acceptance and collection procedures of the office supplies.

Article 3 When the purchase of office supplies is completed, the accountant must complete the settlement documents, and must also have the signature of the acceptance person or the custodian to be reimbursed according to the provisions of Article 3 of the Financial Supervision and Management System of the Organ. Items with a unit price of more than 500 yuan are fixed assets. Purchase of fixed assets must be submitted to the branch office for approval before being purchased.

Article 4 The procurement of office supplies must adhere to the principles of practicality, economy, fairness, and integrity. It is strictly forbidden to use office supplies for personal gain.