Cultivation of the Ability of Writing in Official Documents

Cultivation of the Ability of Writing in Official Documents

The secretary is the staff of the leadership, the assistant is the person who directly assists the leadership center and the leader to make scientific decisions and implement the decision-making. The secretarial personnel are in the leading organs at all levels. Their duties are to take the file and word processing as the main task under the leadership of the office. Content, to complete the single or comprehensive work tasks assigned by the leadership. The so-called archives, word processing in addition to sending and receiving files, submitting materials, transmitting information, file management and other things, mainly based on the actual needs of the work to write a variety of documents. These instruments include official documents of the party and government organs, business documents, daily use of texts, news, theoretical articles, work plans, leading speeches and so on. These sets of articles, especially official documents, are the decisions and opinions formed by the decision-making level. They have strong guiding significance in the work, and the writers need to have a strong policy level, professional level and language expression ability. As a leader of the staff, the level and quality of the assistant's secretarial staff is directly related to the efficiency and quality of the office. Therefore, understanding the thinking characteristics of the secretarial writing is of great significance to improving the secretary's writing level, effectively grasping the leadership's "intention" and improving work efficiency.
The fundamental characteristics of secretary work are auxiliary and dependent. Organ documents, especially document writing, are based on the needs of leadership work, not the performance of the secretary's own writing ability, which determines that the characteristics of secretarial writing are written rather than self-written. Therefore, official document writing emphasizes “the theme first,” “intention to the pen first.” The contributor first investigates and collects materials and writes according to the objective needs of the leadership or leadership group and the management of the affairs of the organization, business management. Rather than being under the sentiment of the objective outside world, there is a sense of sentiment and a sentimentality to write. His writing activities are constrained by the actual needs and leadership intentions of the work. Writing activities are passive and obeying articles.
A large number of secretarial work is written in the secretary. The characteristics of official document writing reflect the special rules of the secretary's work, and also reflect the characteristics of the secretary's thinking activities:
First, the passive nature of thinking activities <br> Modern writing studies believe that the most fundamental motivation for motivating people to write comes from "needs." In summary, there are three major categories: first, the spontaneous “needs” of internal factors; second, the mandatory “needs” of external factors; and third, the “needs” of both internal spontaneity and external coercion. The first type of motivation writing mainly refers to the literary writing from the author's inspiration, the spontaneous writing, and the individual's personality; the third kind of internal spontaneous and external mandatory motivation Writing is mainly embodied in the "intervention", such as the rigid requirements of the interview task determined by the editorial department and the writer's exploration of new desires, thus completing the writing process. According to the superior's “need to draft” the official document, it is “compliance with writing”. This kind of receiving writing is driven by the obvious “needs” of the external factors. This is the main feature of the secretary's writing. The author of the official document is the statutory leader and leader individual, and the secretary is usually the author of the law, not the author of the official document. The writing of a official document is often not a secretary, but is done collectively by multiple secretaries within the organization, so the official document also has group characteristics.
The secretarial staff began the task of drafting the official document, from the initiation of writing thinking to the determination of the subject matter, collecting materials, layout, language expression, etc., all in a passive state. All aspects of the entire writing process, from the content to the form of the various aspects, the understanding of the problem and the standardization of the law must be based on the leadership's inspiration and review opinions. In the official document writing, the secretary as the author of the official document can not and does not allow to express the individual's ideas and personal feelings, can only express the spirit of the higher authorities and the will of the leadership, so the thinking activity of the official writing is passive. And it reflects the "group" ideology and value orientation.

Second, the writing subject caters to the object <br>The process of document writing is a complex process of the acceptance, transmission, processing and storage of various information by the writing subject. It is the process of grasping and judging the use value of the writing object by the writing subject, and its information value. The size and effectiveness of the files produced are directly reflected in the files formed by the secretarial staff through word processing. From this point of view, the secretary's writing has the characteristics of "compliance", especially the writing of official documents, not "writing my heart with me", but "writing my heart with me". As the writing subject must take the initiative to cater to the object, the secretary must first understand the leadership's ideas, purposes, intentions? The intention of the leader is the subject of the official document. All the tasks of the author are to accurately comprehend and express the intention of the leader to innovate and deepen the leadership intention. Secretary writing is different from journalists. Every day, the most valuable part can be intercepted from many news materials to influence the society. It is not like the literary and art workers, who have mastered the rich materials and inspired strong creation. After the desire, use vivid and rich language and a variety of expression techniques to shape the image, express feelings and thus resonate with the readers, and obtain aesthetic pleasure. The key to the secretary's writing lies in correctly comprehending and embodying and implementing the “intention” of the leadership. This requires the secretary to pay great attention to the unified understanding of the leadership and achieve a high degree of ideological and political consensus. It is necessary to “two-way communication” with the leadership. "Keeping through the two ends" means grasping the policy spirit of the superiors and understanding the facts at the grassroots level so as to better serve the leaders. # p # page_title # é #
The practice of secretarial writing shows that the grasp of the “intention” of the leader is often at the expense of losing the personality of writing. When the secretary drafts a file or writes a speech for the leader, if he does not understand the style of the leader, the style of writing and the characteristics of the idea, the written manuscript will be difficult to be approved by the leader. Secretarial workers often have such feelings: "What is a good article? It is not clear - as long as the leader is satisfied, it is a good article!" Although this is not very reasonable, it is very realistic. For example, the writing of a speech draft requires the secretary to express his thoughts and opinions through his own articles. The style, style, and words are all in line with the temper of the leader; the secretary is well aware of the temper, thought personality and even the way of thinking of the leader. It can be adapted, and it can be used with ease and guidance. Therefore, their ideas can form a tacit understanding and actions can be consistent. If the secretarial service is not a single leader, the situation is different. In order to do a good job and gain the trust of the leader, the secretary has to treat it differently. According to the specific situation, different services are adopted, which is even more difficult. For example, some leaders like to be clear when they speak at the conference, so you should be brief and concise when you write; some leaders like to speak specifically, have flesh and blood, then you should use more detailed examples when writing; some leaders like celebrity quotes Good sentences should be properly quoted in the classics. Some leaders like Wencai, and they need to apply more touches to the manuscript. At this point, the loss of the secretary's writing personality is obvious and self-evident. To deepen, comprehensively and accurately grasp and grasp the leadership's intention to send articles, as the chief secretary of writing, the first thing is to "think" rather than "write." If you want to lead what you think, think about what you think and what you need to do. "Official documents are the writing of the leadership decision-making opinions." Only when the subject caters to the object can the official document be written.