Classification and writing of notifications

Classification of notifications: First, it is divided into four categories: advanced, critical, and important communication and communication. The second is to divide from the writing method, there is a straight-line notification and a paraphrase notification. The direct-form notification is a direct statement by the issuing unit of the notified event. It can also be divided into comprehensive notifications and special reports. The comprehensive briefing is to announce the relevant problems, situations and lessons of similar departments in various localities. Thematic notifications are briefings on the passage of a particular incident, the reasons for its occurrence, the circumstances of the treatment, and the lessons to be learned. The paraphrase notification, also known as the forwarding notification, is an event that the issuing unit forwards to the lower authorities, and can also be divided into formal notifications and referral notifications. Formal notification refers to the more important notices that are forwarded to the lower authorities by files with specific heads, and the words are added before the title of the notification at the same level and before the title of the lower level. Some do not use a specific version of the head, do not write the title and language, issued in the form of a letter, is also officially notified. Refer to the sexual notification, which means that the incident and content of the notification are not very important, but it must also be notified to the lower authorities, so that it can attract attention and inform the work. Such notifications are generally not issued in the form of a specific version of the file, but in the form of internal reference and briefings, and in front of the notification or report or investigation report of the lower-level organ, add the words to indicate the purpose of the notification, the lessons to be learned, and the subordinates. The requirements of the agency, etc. The scope of the notification is determined by circumstances and work needs. Third, it is divided from the main body of the text, and there are independent texts and joint texts.

The structure of the notification generally consists of the title, the date of writing, the main delivery agency, the main text, the scope of the distribution, the signature of the issuing authority, and the seal. Since the format of the notification is relatively free, the main delivery authority may or may not have the location of the written date. Therefore, its structure also changes accordingly.
title. It is generally composed of the name of the issuing agency, the subject of the notification, and the “notification”. In certain cases, the name of the issuing authority or the word "notification" may be omitted.
Written date. There are two ways of labeling: one is to not mark the main sending organ, the name of the issuing agency is not issued after the main text, and the stamp of the issuing agency is not required to be stamped. The date of the written date and the parenthesis are marked under the heading. The second is to mark the main organ and the body must be stamped with the seal of the issuing authority. The written date is marked after the text or under the signature of the issuing authority.
The main delivery agency. That is, the agency that mainly accepts notifications. The general publicity is used for general-purpose notifications, and the special-purpose notifications are used for special names, all of which are marked under the heading and before the text. In the notifications of the party and government organs, some notifications are not marked with the main delivery agency before the text, so they should be marked in the scope of the transmission and distribution.
text. It usually consists of three parts, namely asking questions, analyzing problems and solving problems. Specifically, there are several manifestations:
1 Recognize advanced notifications. The body of such notifications is generally short, mainly including when, what units and characters, what achievements or contributions have been made to what work, the purpose of recognition, the authority to make decisions, the decision to commend, the advanced units and advanced figures The reward level, the expectations and requirements of the commended advanced units and advanced figures, the requirements of other relevant units and personnel, and the call for 10 elements. Among them, the outstanding achievements, revolutionary spirit and excellent quality of advanced units and advanced figures must be highly abstracted from concrete to abstract and rational, and highly concise; the hope of recognizing objects and other relevant units and personnel The requirements must be targeted and instructive, which can arouse the resonance of the whole society and serve as an incentive and encouragement. The full text is generally divided into two natural segments, and the text is around 500 words. If there are more units and characters to be commended, only one leader or leader will be listed in the text, and the remaining units and characters will be described in the attached file.
2 Criticize the wrong notification. Such notifications can be divided into comprehensive notifications and special notifications in terms of content; in terms of writing, there are direct-state notifications and rehearsal notifications. The text generally includes the process, cause, responsible unit and responsible person of the incident. Responsible units and responsible persons shall bear the responsibilities, policies and legal and legal basis, measures to be taken, handling of incidents, lessons to be learned, reaffirming or conveying the important spirit of superiors, and requirements for all units and personnel at lower levels. The composition of the elements. When expounding the process and causes of things, we must grasp the essence of things and reveal the key points of things. You can't avoid heavy weight, you can't hide the truth, you should seek truth from facts, and you can see the blood. To deal with the incident, we must adhere to policies and laws, proceed from the overall situation, and focus on learning lessons. The purpose of the punishment is to educate ourselves and alert other cadres and people to prevent similar problems from happening in the future. Reaffirm and convey the spirit of the instructions of the higher-level leading organs, the requirements of their units and personnel, and explain them in a command language.
3 Communicate the important spirit. There are two forms of such notifications: one is to convey the instructions of the governing bodies and leaders directly. For example, the "Notice of the Central Office", the "Notice of the Provincial Party Committee", and the "Notice of the Municipal Party Committee" belong to this category. Second, after commending the advanced and criticized mistakes, the instructions of the leading organs and leaders will be conveyed. For example, criticizing the wrong notification, conveying the spirit of the superior in the lessons and requirements that should be learned; commending the advanced notification, conveying the important spirit of the superior in the requirements and the call. The method of writing the text is generally divided into sub-items until it is written.
4 Notification of communication situation. Whether it is comprehensive or topical, whether it is a direct statement or a paraphrase, the body of such a notification is generally based on the reason and basis of the publication, the time, cause, process and result of the event, and should be learned or The lessons should be learned and so on. It is necessary to proceed from the overall situation and use a general language to make a brief general description of the situation that should be notified. The text should not be too long to achieve the purpose of notification.
The writing of the notification should also pay attention to the following five points: First, pay attention to the type of notification, and different types of notifications use different writing methods. Second, we must learn to understand the spirit of the relevant archives of the higher-level leading organs, and comprehensively and accurately understand and master relevant policies, laws and regulations. Third, it is necessary to go deep into the actual situation, do a good job in investigation and research, select cases of notification, and have a more comprehensive and accurate understanding of the person or event being notified. Fourth, we must seek truth from facts in the narrative of events, not to be high, not to be degraded. One is one, two is two, to ensure the objectivity of "information." Fifth, we must grasp the sense of proportion, whether it is to commend advanced notifications or criticism of wrong notifications, evaluation or qualitative should be very accurate and appropriate.