Unit engraving introduction letter wenwen

Part 1: Unit engraving introduction letter wenwen

The purpose of the official seal of the party and government organs and institutions is to present the following documents:
1. Introduction letter from the superior unit
2. Copy of the manager's ID card and ID card
If the enterprise unit engraves the administrative seal, the special seal for economic contract, the special seal for finance, the special seal for invoice and the name of the enterprise change, the following documents shall be presented:
1. A copy of the original business license and a copy of the business license
2. A copy of the original tax registration certificate
3. Copy of the ID card and ID card of the manager
4. In addition to the above procedures, foreign enterprise units shall engrave the above-mentioned official seals, and they shall have a letter or letter of introduction from the local county-level public security organ.
Documents required for social organizations and private non-enterprise units to engrave official seals:
1. A letter of introduction from the official seal issued by the registration authority
2. Registration certificate
3. The ID card and photocopy of the manager and the special seal for customs declaration must be re-encoded according to the customs declaration certificate, the unit introduction letter and the seal of the manager's ID card and ID card, in addition to the corresponding type of official seal. In addition to engraving documents, there must be a statement published in the official newspaper.


Chapter 2:

Purpose: To ensure the legality, seriousness and reliability of the use of official seals, to eliminate illegal activities, to protect the interests of the company, and to develop this management system.
First, the official seal of the engraving
Engraving of the official seal
1. The engraving of the company's seal must be reported to the general manager for approval. The office will issue an introduction letter to the relevant departments of the public security organ for engraving procedures.
2. The shape and specifications of the official seal shall be implemented in accordance with relevant state regulations.
Opening of the official seal
1. Make a stamp on the new seal before it is opened, and keep it for future reference.
2. The official seal should be reported to the general manager for approval, and an activation notice should be issued, indicating the date of activation, the issuing unit and the scope of use.
Second, the custody, handover and deactivation of the official seal of the company must be kept by a special person
1. The company's official seal and special official seal shall be kept by the special person in the office. The official seals of each department shall be designated by the special department to be kept by the special department, and the list of the official seal holders shall be reported to the office for record.
2. The official seal must be recorded, indicating the name of the official seal, the issuing department, the number of the articles, the date of receipt, the date of activation, the recipient, the custodian, the approver, and the drawings.
3. It is strictly forbidden for employees to bring the official seal out of the company. If you need to take out the official seal due to your work needs, you need to submit an application.


Chapter three:

Article 12 Seal of the seal:
The seal should be placed on the front of the file;
The seal is usually placed in the middle of the company name and department name, and can be used to ride the year;
Stamping archives should be stamped when necessary;
Do not print on blank pages. In special circumstances, if it is required to be printed on a blank letter of introduction or letterhead, it shall be approved by the competent supervisor and may be printed after the seal holder's number is filed.
When the company's business license, organization code certificate, etc. can be used to prove the company's main qualifications and rights, the seal should be stamped with the words "this copy is identical to the original, use, expiration date, and copy is invalid".
Article 13 The seal is not allowed to bring out the company in principle. If it is necessary to take out the seal for work, it shall fill out the “Sichuan Honghua Petroleum Equipment Co., Ltd. Sealed Use Form”, which shall be clearly stated and approved by the legal representative of the company or the deputy general manager authorized by the legal representative. If the person is required to use the official seal for a long time, the official member of the official seal shall strictly follow the printed registration system and register the printed content.
Article 14 The seal custodian shall do the following file keeping:
Keep the printed documents with the company's document number in the copy, and keep the electronic documents in time.
Create a seal using the registration ledger. The seal use registration account shall record the specific conditions of each seal's printing, abolition, and each use.
Properly keep the “Sichuan Honghua Petroleum Equipment Co., Ltd. Seal Management Register” and “Sichuan Honghua Petroleum Equipment Co., Ltd. Sealed Use List”.
Article 15 The introduction letter shall strictly follow the examination and approval procedures and fill out the registration letter of the introduction letter. The general matters shall be examined and approved by the competent department and the director of the important matters shall be examined and approved.
Chapter IV Legal Liability
Article 16 No unit or individual may arbitrarily engrave and replace the seal. The seal that has not been approved and has not been engraved and replaced by the company's office shall not be effective.
Article 17 The management personnel and custodians of the seal shall use the seal in accordance with the requirements of this system. The seal administrator and the custodian shall bear direct responsibility for the failure to strictly and uniformly use the seal and abuse or misuse of the seal.
Article 18 The company introduces electronic seals and electronic signatures in the management information systems such as office automation systems, PDM, and ERP, and corresponds to the user names, and sets the password for use. The electronic seal and electronic signature are only used as the basis for identification of the company's internal process operation and approval procedures. They are not legally valid and should not be used outside.
Article 19 Anyone who violates the provisions of this system and causes losses to the company shall be punished by the company for the responsible person, causing serious losses or serious circumstances, and shall bear legal responsibility.
Chapter V Supplementary Provisions
Article 20 This system is responsible for the formulation, revision and interpretation of the Honghua company office. Other relevant management regulations of the company, which are in conflict with this system, are implemented in accordance with this system.
Article 21 The relevant provisions of the relevant laws and regulations and the company shall be implemented in the system.
Article 22 This system shall be implemented after being reviewed and approved by the General Manager's Office of Honghua Company.


Chapter 4:

Engraving of special chapters of companies and departments
Control objectives ensure that the company’s seal is in compliance with relevant legal norms
Ensure that the company's seal engraving procedures are complete and complete.
Relevant department manager approves the engraving application
The office director approves the seal engraving plan of the branch or company leader and the engraving application signed by the department
Application for signature of the general manager of the company or the deputy general manager of each department
Specific policy
When the department signs the seal, it must hand in the original seal.
The type, specification and scope of use of the seal of the group company shall be handled by the office in accordance with the relevant provisions of the State and in conjunction with the actual situation of the group company:
The official seal of the group company is divided into the official seal of the administrative system and the official seal of the party committee system.
The company's administrative seal specification is 50mm, the group company's party committee seal is 45mm, the group company's trade union seal is 42mm, the group company's disciplinary inspection committee seal is 42mm, the group company's Communist Youth League seal is 42mm; the departments, offices, branches, company administrative seal is 45mm, The party committee and the party general seal are 42mm, the trade union seal is 42mm; the internal agency administrative seal of each branch is 42mm, the party committee seal is 42mm, the trade union seal is 42mm; the group company's various business special seals must not exceed 50mm


Chapter 5:

Management System:
The two seals must be kept by the sub-division, and cannot be kept at the same time. In general, the legal person's seal is kept by the accountant, the seal and related bills are kept by the cashier, and the cashier pays the settlement bill, which must be stamped by the accountant and then stamped with the legal person's seal.
During working hours, the seal must be placed in a locked drawer. It must be locked when resting or leaving the position; the seal must be placed in the safe when it is off work, and should not be placed at will.
The seal must be registered for the purpose of use.
The seal must be signed and approved by the branch's financial manager before it can be engraved.
Use of financial special chapters: as a reconciliation with other parties and other financial related matters, applicable to independent nuclear computing companies
Management system: must be kept by a special person, and all kinds of reconciliation results and financial certificates must be reviewed by relevant departments or personnel before they can be stamped.
Bank account chapter definition: account name and bank account identification purpose: used for settlement with the bank, including the payment settlement bill and cash receipt statement, bill collection receipt,
Usage specification: The seal color is suitable according to different bills, bills and bank requirements, but the “payee” column on the back of the receipt settlement bill must be the same as the seal, using a large red. For multiple bank accounts, the account chapter must be correctly stamped.
Management System:
The account chapter is reserved for special use to prevent loss.
The borrowed account number must be returned in time.
Entrusted receipt
Definition: A certificate that entrusts the depositary bank to collect payment from the payer.
Use: When resolving the settlement bills of the payment to the deposit bank, you must put "trust collection" in the "Payee" column on the back of the settlement bill, otherwise it will result in the use of the refund: use large red ink.
Management system: generally kept by cashiers to prevent loss.
Cash payment chapter use: After the cash payment is paid by the cashier, the “Cash Payment” stamp must be stamped on the self-filling reimbursement certificate and the original invoice.
Management system: kept by cashiers to prevent loss.
Cash receipts and check receipts: When cash or cheques are received by cashiers or cashiers, they are stamped on the relevant receipts as proof of receipt.