Conference invitation essay

Meaning of the invitation to the meeting The invitation to the meeting is a meeting instrument specially designed to invite specific units or individuals to participate in the meeting, with a dual role of etiquette and notification.
When the invitation is used for the conference, the difference from the notice of the conference is that the invitation is mainly used for horizontal conference activities, and the transmission targets are units and individuals not subject to the authority of the agency, and are not members of the organization. Generally, there is no statutory right or obligation to participate in the meeting. Whether or not to attend the meeting is left to the discretion of the individual. It is advisable to hold an academic seminar, consultation and demonstration meeting, technical appraisal meeting, trade fair, product launch, etc. The notice of the meeting is used for meetings with the nature of vertical relationship, or for meetings where the participants themselves have the legal rights and obligations to participate, such as the people's congresses, board meetings, etc. For the participants of these meetings, participation in the meeting is a responsibility, so only the meeting notice can be sent, and the invitation letter cannot be used. When academic groups hold annual meetings or workshops, they must distinguish between members and non-members. Invitations should be sent to members of the group, and invitations to non-group members should be used.
Basic content of the invitation to the meeting The basic content of the invitation to the meeting is consistent with the notice of the meeting, including the background, purpose and name of the meeting; the organizer and organization; the content and form of the meeting; the participants; the time and place of the meeting, contact information and others Things to be explained.
The structure and writing of the invitation to the meeting
1. title. It consists of the name of the meeting and the “invitation letter”. Generally, the name of the organiser and the words “about holding” can be written, such as: “Invitation Letter for the Asia-Pacific City Informatization Advanced Forum”. The word "invitation letter" is the complete name of the language, and the "letter" in the official document is two different languages. Therefore, it is not appropriate to open the "letter about invitation to attend the XX meeting".

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2. call. There are three types of cases for the transfer of invitations:
The name of the unit should be written in the invitation sent to the unit. Since the invitation letter is a ceremonial instrument, the name should be written in a single name, and it is not appropriate to use a generic term to show courtesy and respect.
If the invitation letter is sent directly to an individual, the name of the individual should be written. The former title is "respected" and the suffixes "Mr.", "Ms.", "Comrade", etc.
Invitations published publicly on the Internet or in newspapers and periodicals may be omitted from the title because of the uncertainty of the object, or collectively referred to as "Dear Sir".
3. text. The text should contain specific content item by item. The opening part states the background and purpose of the conference, and uses the phrase "special invitation to attend" to refer to the title, and then use the transition sentence to transfer to the following; the main part can use the serial number plus subtitle to write the specific matters; finally, the contact information is written. And contact information. At the end, you can also write "This is the case," and then change the line to write "Gift", or you can omit.
4. Falling money. Since the title of the invitation letter generally does not indicate the name of the organizer, the name of the organizer should be stamped and stamped.
5. Written time. Write the specific year, month, and day.