Warehouse management system

Warehouse management system

In order to strengthen cost accounting, improve the company's basic management work level, further standardize the circulation of materials and finished products, custody and control procedures, maintain the safety and integrity of company assets, and accelerate capital turnover, this system is specially formulated:

First, the daily management of the warehouse

1. The warehouse clerk must reasonably set up the detailed books and ledgers of all kinds of materials and products. The raw material warehouse must be based on the actual situation and the nature, use and type of various raw materials to establish corresponding detailed accounts and cards; semi-finished products and finished products should be set up according to the type and specification model; the account book of the financial department and the warehouse And the sequence numbers must be consistent with each other and consistent with each other. Qualified products, overdue products, expired products, scrapped materials, returned motors, and reworked motors shall be separately accounted for.

2. The daily operations must be carried out strictly in accordance with the MIS system and warehouse management procedures. The warehouse clerk must enter the MIS system in time for the business that occurred on the day, so that the day-to-day settlement can be made to ensure the correct entry and exit of the materials in the MIS system. . Timely registration of manual ledgers and verification of data in the MIS system to ensure consistency between the two.

3. Do a good job in the daily verification of all kinds of materials and products. The warehouse clerk must check and inspect all kinds of inventory materials regularly, and make the accounts, materials and cards consistent. The casting warehouse manager must regularly check and record the single weight of each casting material, and report it to the business department and the finance department in time for any change in time.

4. All business departments and branch factories must reasonably determine the quantity of purchases based on the production plan and warehouse inventory, and strictly control the inventory of various materials. The conditional units gradually implement zero inventory; warehouse clerk must carry out various types of inventory on a regular basis. The classification and sorting, for long-term storage period, overdue invalid and other non-performing stocks, should be prepared on a monthly basis, submitted to the leadership and financial personnel of each business unit, each business unit must submit a handling opinion on the various types of bad inventory of the unit, and instruct Relevant departments will deal with them in a timely manner.

Second, the warehousing management

1. When the materials are put into the warehouse, the warehouse manager must go through the procedures for the delivery of the goods with the delivery note and the inspection certificate; if the materials are returned, they should go through the procedures for returning the goods, and refuse the materials that are not qualified or incomplete, and put an end to the goods. The invoice is not seen in kind or in the process of handling the warehouse.

2. When entering the warehouse, the warehouse manager must check the quantity, specifications, and certificates of the materials. If the quantity, quality, and documents of the materials are found to be incomplete, the warehouse registration procedures may not be completed. All materials that have not been processed for warehousing shall be disposed of in the area to be inspected, and the materials that have passed the inspection shall be returned and placed in the temporary release area. At the same time, the handling personnel shall be notified in a short period of time.

3. All purchases of raw materials must be reimbursed in the warehouse for special tax invoices. If there is no tax, the price of the materials must be lowered until the tax can be replenished. At the same time, we must pay attention to reviewing the correctness and validity of the invoice.

4. Before the inbound materials are received, the warehouse manager must establish the goods receipt ticket to the material detailed account, and fill in the goods in the timely receipt according to the valid documents such as the inspection order, and after receiving the invoice, after receiving the invoice If the original goods arrive at the receipt of the ticket, and the material ticket is issued to the receipt list, the goods will not be reported to the bill of materials at the end of the month.

5. The filling of the receipt form must be correct and complete. The name of the supplier should be filled in with the full name and consistent with the invoice unit. If it is a ticket to the offset, the original storage time should be indicated in the remarks column, and the casting receipt should also be indicated. Single and total weight. The receipt must be signed by the custodian and the handler, and the writing is clear. The total amount of each batch of materials must be the same as the tax-free amount on the invoice.

6. For the return of the motor due to reasons such as quality, the relevant personnel of the technical department must fill in the returned motor processing order, and the formalities for warehousing can be completed after completing the formalities.

Third, out of the warehouse management

1. The issuance of various materials, in principle, the first-in first-out method. When the materials are delivered from the warehouse, the warehouse must be handled and the materials must be accepted. The materials used by the workshop must be collected by the workshop director. The picking staff picks up the warehouse with the process manual or relevant documents issued by the workshop director or planner. All departments can only receive the documents after they have been approved by the supervisor. The picker and the warehouse manager should check the name, specification, quantity and quality of the items. After checking the correct items, the warehouse manager should issue the picking list and receive the materials. The person signs, registers the card, and credits it.

2, the finished motor must be issued by the sales department to sell the shipping documents, the warehouse management staff with the financial shipping seal and the sales department signed by the sales department warehouse delivery, and registration card.

Fourth, reports and other management

1. The warehouse manager must work with the workshop and relevant departments to complete the connection of materials in and out before the end of the month. The calculation caliber of all relevant departments should be consistent to ensure the correctness of cost accounting.

2, must correctly and timely report the specified types of statements, receipt and payment statements, material consumption summary table, more than three months of backlog of materials reports, goods to the ticket not to the bill of materials to report to the financial and related departments before the 27th of each month And make sure it is correct.

3. If problems and errors are found in the stock inventory check, the cause should be identified and dealt with accordingly. In the event of a shortage and need to be scrapped, it must be reviewed and approved by the approval process before being processed. Otherwise, it will not be allowed to adjust itself. If problems of material loss or quality are found, they should be reported to the relevant departments in writing in a timely manner.

4. If the business department requires the establishment of a warehouse outside the customer's needs, it must be reported as the stock transfer after being approved by the competent director of the joint stock company, and reported to the Finance Department for filing. The warehouse management is included in the management of the business unit; the peripheral warehouse must be A special person is responsible for registering the receipt and payment of inventory goods, and compiling the changes in the current month's increase and decrease and the end of the month, and conducting regular inventory checks. Each type of report is submitted to the inspection department and financial personnel every month within the prescribed time.

5. The on-site management of the warehouse must be carried out in strict accordance with the requirements of 6S, ISO9000 and the specific regulations of each business unit.