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Preparation for the investment conference


Investment conferences are generally held abroad, aiming to attract world multinational corporations and large consortia to invest in China through the form of investment conferences. Therefore, the investment conferences held abroad have the characteristics of long time, large spatial span and large language differences. A successful investment conference is closely related to the organizers of the China Merchants Association in the preparatory phase, the convening phase and the follow-up phase of the conference. The first and foremost step is the preparatory phase of the conference.
I. Pre-planning and formulating the plan for the investment promotion meeting of the plan as the outline of the meeting organization, mainly focusing on the following three links.
1. Determining the purpose, name and scale of the conference The investment conference has its unique personality, so no matter how it is carried out, its purpose is to attract investment. Around this purpose, the investment organization analyzes and selects the country where the China Merchants Association is held, according to various information, the investment dynamics of multinational corporations, large consortiums, and the trend of world economic development, and the flow of foreign capital output. The number of merchants and other factors determine the form and scale of the Merchants Association.
2. Determine the meeting time, venue, and invite merchants to determine the time of the business meeting, in addition to the pre-conference preparation time, but also the preparation of the venue, the handling of our personnel's immigration procedures, the invitation of foreign guests, local collaboration agencies and The contact of news agencies and other situations is considered as a comprehensive consideration.
The schedule of meetings related to the meeting time should be based on the principle of compactness and continuity, and a detailed plan schedule should be formulated. It is necessary to strictly control the meeting time and strive for efficiency. It is also necessary to make the time for the investment meeting reasonable and let the organizers have Adequate time to introduce the situation, the participating merchants have plenty of time to ask questions, negotiate and conduct investment discussions to achieve the intended purpose.
The choice of the location of the investment conference shall be determined according to the purpose, scale and assistance of the foreign cooperation agencies. The seating at the venue is usually slightly better than the number of participants. If the venue is too small, the crowds will affect the order of the venue; if the venue is too large, it will appear sparse and dilute, and dilute the atmosphere of the meeting, both of which will affect the meeting.
At the same time, in determining the meeting time, meeting period and meeting place, we must also consider the three factors of people's psychological quality, human physiological activities and the surrounding environment. Generally speaking, the meeting schedule is between 8:11 am and 2:30 pm to 5:00 pm. The venues are suitable for areas where financial and business activities are concentrated, transportation is convenient, and parking is convenient.
The participants must be determined around the purpose of this investment conference. In addition to our relevant leaders and investment promotion personnel, the invited merchants should include local government officials, celebrities from the industrial and commercial circles, relevant consortiums, representatives of companies or business organizations and their representatives, members of the press, co-organizers, etc. Invite Chinese embassies and consulates to attend the conference.
3. The preparation of the conference cost budget, through the preparation of the conference cost budget, provides a rough estimate of the total cost required, and can allocate the costs of the conference in a planned manner to prevent overspending and waste. The cost of the investment conference usually includes site rent, design fee, staff cost, contact and communication expenses, travel expenses, accommodation expenses, publicity expenses, equipment rental, transportation and insurance expenses, etc., and these expenses should be considered according to the effect to be achieved by the meeting. standard.
After the planning plan is formed and approved by the supervisors, the next step is to form a strong investment promotion team as soon as possible so as to form a detailed and meticulous work plan and implement the division of labor and cooperation.
Second, the formation, division of labor and training of the conference working group is mainly responsible for providing member services for the meeting, responsible for planning, formulating and implementing the plan, and plays a pivotal role in uploading and releasing. Including determining the time, place, content of the meeting, personnel, liaising with foreign cooperation units, inviting merchants and participating guests and related institutions, organizing and compiling conference materials, investment project materials, publicizing contracted projects, organizing the entry and exit of our personnel, Itinerary, accommodation, venue layout, conference host, guest host, press release, etc.
The formation of the conference working group should be coordinated by the supervisor and the leader of the team, and the staff with relevant experience should be responsible for the standing work, configure the on-site interpreters, and define the scope of duties and work standards through detailed division of labor to ensure that the members are productive. commence to work.

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