Secretarial knowledge > Secretary basis

Talking about how to do secretarial work


1. What does the "secretary" say about the secretary? According to the explanation of the dictionary, “the person who manages the documents, arranges affairs, and assists the head of the organization or department to handle the daily work”. But this can only be counted as a traditional interpretation. In modern society, you will find that the term "secretary" has a wide range of applications. In various media, the word has a very high rate of occurrence. It can be said that every day, every day, everywhere. Some international organizations such as the United Nations, APEC, the International Monetary Fund, NATO, the European Union, and ASEAN have secretariats; some civil organizations, industry associations, consumer associations, bar associations, and soon-to-be-established Chinese arbitration associations have secretariats; Political parties also have a secretariat; the diplomats of foreign embassies and consulates in the country also call the "secretary" divided into the first secretary, the second secretary, and the third secretary; the leaders of all levels of government have secretaries, the leaders of the company have secretaries, and even many private individuals. There is also a "secretary". . . . It can be said that as long as it is an institution or organization, there will be a secretarial department, although not necessarily called the Secretariat. The scope of the secretarial work is also very extensive. Many jobs of different natures are called "secretary". Therefore, the definition of an accurate and unified word for this too common and too familiar word becomes difficult.
However, the topic of the secretary is still to be discussed. This is because there are secretariats in our departments such as CIETAC, Haizhong, and Mediation Center. The Secretariat is the permanent institution of these arbitration and mediation agencies, which is responsible for daily work. Many of us are "secretaries" who work as secretaries every day. It is necessary to distinguish the secretarial work we are engaged in from the other "secretaries" mentioned above, to find out their own characteristics and to summarize them, and then to discuss how to do our secretarial work.
Source of the word secretary
1. The name of a job, which is the secretarial work we usually talk about.
2. An official name, since the Qin and Han Dynasties, the feudal dynasties of the past dynasties have established official positions such as Shangshu, secretarial supervisors, secretarial orders, secretaries, and secretary lang, and mastered the memorials submitted by the large and small officials to the emperor. Announce the emperor's edicts and so on.
3. A type of diplomatic official refers to a diplomat between a counselor and an entourage in a foreign embassy, ​​divided into a secret, a second secret, and a third secret.
4, the collection of books in the court, especially the ban.
5, religious superstition, refers to the slang and prophecy of the wizard and the alchemist on the fate of good and bad.
Secretary's category
1. From the object of the service:
2, from the department to points
3. From the specific nature of the work, the secretary, the secretary, the secretary, the secretary, the secretary, the secretary, the secretary, the secretary of the life, the secretarial agency at all levels of the secretarial agency.
1. The secretarial agency of the central authority
2. The secretarial institution of the provincial, municipal, and county authorities
3. Various secretarial agencies of the secretarial organizations of the grassroots units
1. The secretarial institution of the People's Liberation Army system
2. Enterprise and institution secretarial institutions
3. Democratic parties
4. People's organizations In addition, temporary secretarial organizations, major meetings, such as party congresses, people's congresses, political associations, etc., we also often hold meetings, set up conference groups, and also belong to temporary secretarial organizations. In addition, in major events, temporary secretarial agencies should also be set up, such as preparing for a sports meeting, a cultural performance, and a secretariat, some called a conference group.
II. Nature of the work of the Secretariat Our Secretariat, our secretarial work, including the CIETAC Secretariat, the Haizhong Secretariat, the Mediation Center Secretariat, the ARATS Secretariat, etc., are, in nature, the secretaries of civil institutions. department. Generally speaking, it has the following characteristics:
1. Legal: This point is self-evident. Every day we are engaged in legal-related work and are dealing with things related to the law.
2. Foreign-relatedness: The work we are engaged in is to deal with a large number of foreign-related arbitration and mediation cases. It is necessary to deal with foreign institutions and foreign parties frequently. It is a window for opening to the outside world.
3. Management: Secretary staff should coordinate various relationships, manage case programs, manage various documents, and manage finances. In a sense, the secretary is also a manager.
4. Service: We are different from administrative agencies and purely judicial organs and belong to social intermediary organizations. But it is also different from law firms, but in general, it is a service industry. We have reflected the nature of the service by receiving the parties, providing advice, answering questions, handling arbitration, and mediating cases.
Only by clarifying the nature of our work, clarifying the position of our work in today's social environment, can we correctly master the direction of work and find ways and rules for doing a good job.
When it comes to the nature of our work, I am reminded that the 15th edition of the Beijing Youth Daily on March 9 has an article titled “Exploration of the Functions and Systems of Social Intermediary Organizations”. The author is Yao Wang, president of the Beijing Council for the Promotion of International Trade. On the right side of the article, there is an "Editor's Review" titled "From Zhumen to Social Intermediary About Our Law Department"
Third, the quality and basic qualities that secretarial personnel should possess
1. Physical Fitness: A healthy body should be an important prerequisite for doing any work. Have a healthy body. People who are in poor health are not qualified to work for the secretary.
2, psychological quality: to maintain a good state of mind at all times, the psychological state should be normal, do not be influenced by emotions. Every day should be engaged in a work of peace with a peace of mind. A person with psychological barriers, a person who is full of hatred towards society, and a moody person cannot do secretarial work.
3. Ideological quality: This is a higher requirement. As a senior manager of modern society, working in an internationally renowned institution should have the spirit of dedication, the spirit of seeking truth from facts and the spirit of pioneering and innovation. In addition, it should also have Broad mind, broad vision and a high sense of social responsibility.
In modern society, the pace of people's work and life is accelerating, the changes in society are changing with each passing day, and the world outside is very exciting. Every day, things that make you feel like happening, and not to mention the daily and domestic situation, we are around us. There will always be some novelties and unexpected things. Today, one of your relatives has made a lot of money to play stocks; one of your friends will lose money in real estate tomorrow; yesterday, your buddy became a big official, the day before yesterday, one of your acquaintances Corruption problems are revealed and gone in. . . . . . These will make you feel, but don't be affected by various situations. If you can't see people making a fortune, you will think that you will be daring when you are a human being. When you see a problem, you will immediately change your mind and be cautious as a person!

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