Joint advisory meeting

The joint advisory meeting is a joint meeting of the advisory committee and the board of directors. The task is to discuss and make decisions on important matters such as the company's major decisions.
Principles and techniques for organizing joint advisory meetings
1. Be prepared and the moderator should have a thorough understanding of the background of the discussion topic. Think about the situation of the participants in advance to find common possible problems and arguments that the opponents may use to prevent interference by prior planning. If there is an interference call, consider changing the meeting place; check the meeting materials and audio-visual equipment to ensure the smooth progress of the meeting.
To fully understand each of the participants, consider how to communicate with each participant with a special personality. To make the participants feel relaxed, you should not be a threatening outsider. Humor and interjection should be used appropriately in this case.
2. Clarify the purpose of the meeting. If the aim is to solve the problem, then present the problem in a concise and precise manner so that the participants know exactly what the meeting is. It is necessary to deal with the dispute correctly and avoid the heated debate. At the same time, it is necessary to guide the meeting according to the prescribed agenda. The discussion must always be centered on the central issue. To curb any tendency that some people try to manipulate the meeting.
3. Avoid material shortages. If you lack the necessary information, you can consider a temporary recess in an emergency.
4. Keep checking the feedback and ask: “Does this make sense?” Make sure the participants are acting for the same purpose as you. At the same time, encourage dynamic discussions based on friendly collaboration.
5. Use visual equipment to tell the arguments of the team members on the blackboard, so as to avoid digression and help you to summarize and draw conclusions.
6. Play a fair mediator role to ease the heated debate, or lead other participants into the discussion, to calm the protagonist, or to announce a very short break, to creatively use different opinions. When there are other points of view that need to be listened to, limit the time of publication of a particular point of view. Beware of the distraction of participants and keep the atmosphere active. If the participants start to be restless, try to get them to participate.
7. The use of direct questions in a controlled manner can create an atmosphere in the school classroom that may prevent participants from freely expressing their opinions and opinions. But direct questions can be used to introduce a particular point of view, to stop the discussion of leaving the topic, to allow casual or sinister people to get involved in the discussion and to shorten the lengthy monologue. Leaders should try to inspire debate when they realize that there are certain opinions that are contrary to what has already been published.
8. Be patient, remember that it takes time to exchange ideas, especially when ideas are novel or have a lot of meaning to be explored. It is necessary to anticipate responding to comments that may be made by the participants. Before any meeting is closed, a summary should be made to summarize the outcome of the meeting or to proceed.

Joint advisory meeting

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