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How to receive foreign guests?


How to receive foreign guests? Some etiquette programs and different ways of activities, such as welcoming, banquets, meetings, meetings, etc., often encountered during the process of receiving foreign guests.
The way about invitations. Foreign guests are usually invited by the host country. This is both a courtesy and a necessary procedure. Invitations should generally be conducted in a situational manner. After receiving the invitation letter, the invited person should give a reply in time and handle the relevant procedures accordingly. In addition to the welcome accident, the invitation also indicates the identity of the invitee, the nature of the visit, and the date and time of the visit. Sometimes, in order to express politeness, the invitee may also ask the visitor to visit when he thinks it is "convenient," or leave the time to be "consulted separately."
Some countries have made certain provisions for inviting foreign leaders to visit. For example, China stipulates that the number of days for visiting heads of state and government to visit China is generally limited to five days, and the maximum is no more than seven days. On the date of its arrival in Beijing, it should avoid Chinese holidays and Sundays. If it is difficult to avoid due to reasons such as flights, the Chinese side will not arrange official activities on the day of arrival in Beijing. Regarding the fees for receiving foreign guests, it is generally accepted in the international practice that the international travel expenses of the visitors are borne by the visitors themselves, and the accommodation and transportation after arriving in the host country's borders are hosted by the host. The farewell to the banquet or thank you for the banquet, the visitors will take care of themselves. However, the cost issue can also be decided by both parties through consultation. For example, some foreign guests are required to make a self-funded visit. The host pays for the banquet, and all accommodation transportation expenses are borne by the visitors themselves. In other countries, due to financial constraints, there are restrictions on the number of visiting delegations, or at the time of invitation, the number of people who are invited to participate, the excess of personnel, the cost of self-care. According to the report of the Russian "Message" on January 3, 1995, the foreign president’s visit to Russia, the Russian side only bears the cost of 12-15 people, and the Russian president’s visit, the other party does the same. The expenses of the entrepreneurs and journalists who come with the leaders are generally self-care; the expenses of the crew of the special planes should be self-reliant, in addition to the reciprocal agreement between the two sides.
In order to make a good reception, before the foreign guests arrive, they should be fully prepared. First of all, we must figure out the basic situation of visiting foreign guests or delegations. For example, whether the total number of foreign visitors includes the spouse of the guest and other personnel, the position of the visitor, the gender, the order of the concierge, etc., can be requested in advance. Important national guests visited, among the follow-up personnel, there were official entourage and staff, and some of the official entourage were senior government officials. In addition, some national leaders visited, accompanied by entrepreneurs, journalists and crew members of special planes. These should be clearly understood in advance so that the relevant units can prepare for the reception.
For foreign guests' dietary hobbies, religious taboos, and whether there are other special living habits, they can also inquire about the other party in advance, and if necessary, ask the other party for the blood type information of the visitors. Before formulating the guest's visit schedule, it is necessary to know the date and time of the arrival, the means of transportation and the route of execution, and the specific wishes for the visit. The specific time for the aircraft to take off and land can be closely controlled by the civil aviation department.
The schedule of visits should generally be first proposed by the host country. After the draft schedule is drafted, the main content can be informed to the other party in order to listen to the other party's opinions and prepare the other party. The quality of the schedule is of great significance to the success and smoothness of the visit. In particular, the visit of the national leaders must make the schedule meet the general requirements of the parliamentary specifications, and avoid making people feel that all such visits are the same. In drafting the draft schedule, in addition to following the usual etiquette procedures, the following factors should be considered: 1. The purpose and nature of the visit; 2. The wishes of the visitor; 3. Who and what the visitor has in the host country Relationship; 4. Have visitors visited in the past, which projects have been seen in the past, how to make this visit more distinctive; 5. The age limit of the visitors and the physical conditions that can be adapted; 6. The special characteristics of other members of the delegation Requirements and arrangements, especially the wife of the guest, sometimes can be arranged for some meaningful activities. In addition to the above factors, the timing of the leader of the main party is a very important factor, and the relevant office should be contacted in advance.
The tightness of the schedule should be appropriate. There are too few activities, so that guests sometimes feel idle when they are doing nothing in the hotel; too many activities and exhaustion of the guests. It's not easy to keep the schedule properly balanced. In order to allow guests to see more things and contact more people in a limited time, it is often easy to schedule the schedule too full and there is no easy time to rest. Former US President Eisenhower said about the Queen’s intense visit to the United States: “They must hope to have time to rest and quiet.... If any assistant dares to put my schedule as like them, I will take him. Dismissal."
Some large delegations visit, in order to achieve better results, they can arrange their group activities. For some secondary activities, other members of the delegation can be arranged to reduce the fatigue of the guest. The level of reception specifications reflects the degree of attention and enthusiasm for visitors.
It is often sensitive to the level of reception specifications. Therefore, it is necessary to properly control the reception specifications of visitors.
The level of reception specifications often manifests itself in all aspects. For example, the size of the banquet, the identity of the principals attending the banquet, the grandeur of certain ceremonial activities, and sometimes even the arrangement of housing and transportation, are also reflected as a reflection of the size of the reception. Therefore, for the same level of state guests, should maintain a substantially similar reception specifications, so as not to give people the feeling of being more than one. For some guests who have special needs in politics or in the relationship between the two countries, they may receive obvious results.
Although the reception specifications can be reflected in many aspects, the interviews of the leaders are especially important. Whoever meets and talks about it is a hot spot for people to pay attention to. Sometimes, the main leaders of the host country are not in the capital, and the guests are also willing to go to other places to meet. Therefore, in the preparation of the reception plan and the schedule of activities, special attention should be paid to the interviews of the leaders.
Countries pay special attention to the safety of visiting foreign guests, especially the state guests. Some countries have adopted special security alert measures when important national guests visit. This is because the host government is responsible for ensuring the personal safety of the guests during their stay in the country. According to the usual practice in the international arena, the state guests visited, and since the time of entry, their responsibility for security has fallen on the shoulders of the host country. The host government should work with the visiting government to elaborate plans to protect them, including police escorts, on-site controls, close protection, food tasting, traffic safety, and all other necessary technical and preventive measures. The concierge department should also take safety considerations into account when considering schedules and event schedules.
The reception of life during the visit of foreign guests is very important. Housing, car, and living should be as comfortable, convenient, and safe as possible, and the diet should be delicious. The place of residence should be chosen in a beautiful and quiet environment, so that the guests can get proper rest after busy and intense activities. State visits generally include residence hotels and high-end hotels. These places are well equipped and have good service and experience. In some countries, in order to pay attention to etiquette specifications, guests are arranged to live in palaces, villas and other places. The head of the family should raise the national flag or the head of the flag of the visiting country. The allocation of housing, staff around, such as secretaries, translators, close guards and service personnel, should live in a room close to the guest. Senior officials in the delegation should also be properly arranged. Unless otherwise necessary, the bachelor should also arrange a separate room instead of arranging a single person to live together. After the housing can be allocated by the host, the guests can be consulted. The location map of the room can also be handed over to the other party in advance, and the other party can arrange it.
High-end hotels and restaurants that have been filled by foreign guests all the year should regard their living reception and continuous improvement of service quality as their tireless goal. They must not only be equipped with advanced living equipment, but also have excellent services. Be considerate, considerate and warm to the guests, and see the spirit in a subtle way. A New York businessman was a frequent visitor to the Oriental Hotel in Bangkok, Thailand. He once entered the hotel on Friday and found that the hotel placed his room on the second floor near the stairs. He was deeply touched because of religious reasons. He can't take the elevator on Friday. Although things are small, their feelings are commendable.
Regarding diet, we should try our best to make good use of the habits and hobbies of foreign guests. In addition, according to the habits of foreign guests, prepare some drinks, fruits, etc. in the room for them to use at any time.
For the flag of the national flag of the guest country and the production instructions, the score of the national anthem can be requested from the other side through diplomatic channels. In addition, some music from visiting countries will be collected for the performance of the concert and evening performances.
When the guests visit, they usually give gifts to the leaders and staff of the host country. The host country also gives a corresponding gift. Leaders can give gifts to each other, either in person at the meeting or through a concierge staff member; gifts for general entourage and staff can be handed over to the concierge. Gifts should be avoided and repeated, so the gifts for each visitor should be recorded for future reference. Gifts given to visiting guests should be taken away with the plane. If there is no special plane, it is generally not advisable to give a large piece of fragile gift, so that the guest can be transported as carry-on baggage.
My country’s approach is that foreign heads of state visit us, and my ambassador in the country can return to China in advance or accompany the guests to participate in the reception work. Sometimes, foreign governments can make this arrangement when they visit for the first time. This is not only conducive to communication, but also to the reception work; it is also beneficial for my ambassador abroad to work in the local area after the visit ends. This is also in line with general international etiquette, and other countries have similar practices. Visiting guests to other cities outside the capital, transportation should generally be arranged by the host country. Foreign heads of state and heads of government are generally arranged to take special planes or train trains, as well as special planes for charter flights or trains. Other general delegations took the flight. Countries with developed road traffic can also take the car by case.
The heads of state and government go to other places, and the government sends other senior officials to accompany them. The local mayor and governor held a welcome banquet and a welcome speech, and the visiting guest or other principal officials answered the questions. The provincial and mayor should generally accompany the visit. Political talks are generally held in the capital, and in some cases in the field. The famous Sino-US "Shanghai Communique" was finally decided and announced in Shanghai.
Receiving foreign guests, especially receiving important national guests, with heavy tasks and tight time, is a comprehensive project involving many units and personnel such as foreign affairs, public security, transportation, civil aviation, the capital and other provinces and cities. The main leaders of the country often attend in person, personally preside over, and have a wide participation of the public. Therefore, all countries have a team of welcoming, competent and trained acquaintances. This is also a basic guarantee for doing a good job in reception.

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