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Office General Management System - Conference Management System


The essentials of meeting management to improve the effectiveness of the meeting
1. Strictly follow the start time of the meeting.
2. To make a concise explanation at the beginning of the topic of the topic.
3. The participants should be informed in advance of the order in which they are scheduled and the time.
4. Pay attention to the following matters during the meeting:
Did the content of the speech deviate from the issue?
Is the content of the speech out of personal interest?
Are all the staff focused on listening to the speech?
Is the speaker too focused on some people?
Are there people who have never spoken before or after?
Is someone’s speech too lengthy?
Does the content of the speech move toward the conclusion?
5. It should be guided to make a conclusion within the scheduled time.
6. When the meeting time must be extended, everyone's consent should be obtained and the time for extension should be decided.
7. The conclusions that have been sorted out should be submitted to all personnel for voting.
8. The procedure for putting the resolution into practice should be justified and confirmed.
Meeting taboos
1. Don’t talk long when you speak, you can’t stop
2. Do not silence to the end from beginning to end.
3. Inaccurate information is not available.
4. Don't talk about expectative predictions.
5. Do not be personally attacked.
6. Do not interrupt others' speeches.
7. Do not know how to understand, gibberish.
8. Don't talk about abstraction or conceptualism.
9. Do not nitpick the speaker.
10. Don't leave midway.
The general principles of the enterprise conference management system are to improve the style of work, reduce meetings, shorten meeting time, improve the quality of meetings, and develop this system.
The classification and organization of the first meeting of the conference was summarized into four categories:
1. Factory-level meeting: mainly includes party and government leadership meeting, whole factory cadre meeting, whole factory team leader meeting, whole factory party member meeting, whole factory group member meeting, whole factory staff meeting, whole factory technical personnel meeting and various congresses. After being reported to the party committee or the factory for approval, the party, government, industry, and other departments shall be responsible for organizing and convening.
2. Professional conference: It is a whole-factory technical and business comprehensive meeting, which is approved by the head of the branch management factory, and the competent business department is responsible for organizing.
3. System and department work meeting: Each workshop, department, branch meeting, staff meeting, etc.) shall be decided and organized by the leaders of each workshop department and branch.
4. Team meeting: It is decided and presided over by the group leader, the team leader or the head of the administrative team.
Article 2 The meetings or inter-plant business meetings held by the superior or external units in our factory shall be accepted and arranged by the factory office, and the relevant business shall cooperate with the department to do the conference work.
The meeting arranged for the arrangement of the Third Regulations.
In order to avoid too many meetings or repetitions, the normal meeting of the whole factory will be included in the regular meeting system. In principle, it should be held according to the time, place, content and organization specified by the routine. The regular meeting schedule is as follows:
1. Office of the Chief Executive of the Administrative Technology Conference:
Study and deploy administrative work to discuss major issues that determine the overall administrative work of the whole plant.
Factory meeting:
Summarize and evaluate the production and administrative work of the month, and arrange the tasks for the next month.
Team leader or above cadre meeting:
Summarize the work situation in the previous season, deploy the tasks of this season, and commend the rewarding advanced collectives and individuals.
Business activity analysis meeting:
Report and analyze the implementation of the plant plan and the results of business activities, evaluate the work of all aspects, affirm the achievements, expose the contradictions, propose improvement measures, and continuously improve the economic efficiency of the factory.
Quality analysis will:
Reporting, summarizing, product quality of last month, discussing and analyzing quality accidents, research and determining quality improvement measures.
Safety work will:
Reporting summarizes the safety production, public security, and fire protection work in the previous quarter, analyzes and handles accidents, checks and analyzes hidden dangers, and studies and determines safety precautions.
The technical work will report and summarize the completion of the technical transformation, new product development, scientific research, technology and daily production technology preparation work for the current month, arrange the technical tasks for the next month, and study and determine the measures to solve the relevant technical problems.
Production scheduling meeting:
Dispatching, balancing production schedules, and researching and solving major problems that cannot be solved by each workshop.
Science Council:
Check, summarize, and arrange work.
Workshop office:
Check, summarize, and arrange work.
The team will:
Check, summarize, and arrange work.
Before the class will be:
Comment on the innate work, and arrange the tasks and precautions for the day.
2. Staff Congress of various congresses:
Workshop staff meeting:
Party member congress:
Member Congress:
Member Association Congress:
Enterprise Association Congress:
3. Democratic Management Conference Factory Management Committee:
Factory director, party secretary, and union chairman:
Production Management Committee:
Living Welfare Committee:
4. Papers and results conference.
Association Annual Meeting:
Enterprise Association Annual Meeting:
Annual Meeting of the Political Ideological and Political Work Research Society:
Factory qc results conference:
Scientific and technological achievements conference:
Information conference:
Business Management Results Conference:
Article 4 Arrangements for other meetings:
All kinds of meetings involving the participation of the person in charge of the workshop must be reported to the two offices before the meeting is approved by the department or the leader of the branch, and then arranged by the factory to be convened.
Article 5 Every Saturday, the factory office shall, in accordance with the regular meeting of the whole factory and various temporary meetings, uniformly plan and prepare the meeting plan and send it to the factory leaders and workshops, departments and related service personnel.
Article 6 Where the factory office has been included in the accounting plan meeting, if it is necessary to reschedule, or in case of special circumstances, it is necessary to arrange a new meeting, the convening unit shall report to the factory to adjust the meeting plan 2 days in advance. No one may disrupt the normal meeting plan without the consent of the factory office.
Article 7 The factory has the right to refuse arrangements for meetings that are inadequately prepared, or repetitive, or have little effect.
Article 8 The factory office has the right to arrange for mergers and meetings for several meetings with the same participants, close content and appropriate time.
Article 9 All departments must obey the unified arrangement of the whole factory during the meeting period. The ministries and departments of each department should not arrange to hold the meeting at the same time in the whole factory. They should insist that the small meeting obeys the meeting and partially obey the overall principle.
Preparations for the meeting Article 10 All the moderators of the meeting and the participants of the convening unit shall prepare the relevant preparations separately. .

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