Secretarial knowledge > Secretary basis

Administrative secretarial workers must master


First, the production and standards of red-headed files
1. Make a page setting and select "File" - "Page Settings" and select the "Margins" tab. Top: 3.7 cm down: 3.5 cm left: 2.8 cm right: 2.6 cm. Select the "Layout" tab and set the "Header and Footer" to "Different Pages" and type "√" before the option. Select the "Document Line" tab, "Font Setting", "Chinese Character Type" is set to "Imitation Song"; "Font Size" is set to "No. 3", click "OK" button, select "Specify Line Line" And word line line"; set "each line" to "28" characters; "each page" is set to "22" line. Then click the "OK" button, so that the core is set to the national standard of the third word, 22 lines per page, 28 Chinese characters per line.
2. Insert the page number and select "Insert" - "Page Number", "Position" is set to "Bottom of the page", and "Alignment" is set to "Outside". Then click the "Format" button, "Number Format" is set to the full-size display format, click the "OK" button, click the "OK" button again to complete the page number setting. Double-click the page number, add a short line on the two sides of the page code; set the page code size to "four"; the font is arbitrary; the page number of the odd page is set to a Chinese character on the right, and the page number of the even page is set to the left A Chinese character.
3. The issuing authority logo production selection "insert" - "text box" - "horizontal row" menu item, the mouse will become "┼", click the left mouse button on the wordXX layout, a text box appears, in the Enter the sending organization ID in the text box. After the input is complete, select the text box and click the right mouse button - "Set text box format", here to set the red head attribute.
Select the "Color and Lines" tab and set "Color" to "No Fill Color". Select the "Size" tab, set "Height" to "2cm"; width to "15.5cm". Note: Users can adjust the size according to the actual situation. Select the "Layout" tab, click the "Advanced" button, and align horizontally: "Alignment" is set to "Center", "Metrics" is set to "Page"; Vertical Alignment: "Absolute Position" is set to "Margins" ", "Bottom side" is set to "2.5cm" - Parallel text standard, "8.0cm" - Upstream standard, Note: Users can adjust the size according to the actual situation. Then click "OK".
Select the "Text Box" tab. Set the left, right, top, and bottom to "0cm" and click "OK" to complete. The text box properties are all set and click the "OK" button. Select all the text in the text box, set the color to "red", and set the font to "small standard song". The font size is set to the corresponding font size according to the size of the text box, but try to fill the text box as much as possible. The red head is 155mm, the height is 20mm, and the red head is 25mm.
4. The red line production first selects the "view" - "tool column" - "drawing", click the line tool of the "drawing" toolbar, the mouse will become a "ten" shape, and the left hand presses the shift key on the keyboard. Drag the mouse with your right hand to draw a horizontal line from left to right, then select the line and click the right mouse button and select “Set AutoShape Format”. The attributes of the red line are set here. Select the "Colors and Lines" tab, "Color" is set to "Red"; "False" is set to "Solid"; "Thick Line" is set to "2.25 lbs." Select the Size tab and set the Width to 15.5cm. Select the "Layout" tab, click the "Advanced" button, and align horizontally: "Alignment" is set to "Center", "Metrics" is set to "Page", Vertical Alignment: "Absolute Position" is set to "Margins" "," the "lower side" is set to "7cm" - parallel text standard, "13.5cm" - the upstream standard, Note: the user can adjust according to the actual situation. Click OK.
5. The number of the text is produced in parallel: the number of the text - the third is imitation of the Song, the center is displayed.
Upstream text number: the number of the text - the distance between the imitation Song font type and the left one space; the issuer - the third imitation Song type; the name of the issuer - the distance between the third and the right one.
Note: The symbol must use the hex symbol. Hex symbol insertion method: Select "Insert" - "Symbol" - "Symbol" tab. After finding the hexagon symbol, place the cursor in the place to be inserted and click the "Insert" button.
6. Keyword creation selection "table" - "insert" - "table", select the table, click the right mouse button - table properties - "table" tab, "alignment" is set to "center"; then Click the "Broken line and shading" button, select the lower line of each line in the "Preview" window, cancel the other lines, fill in the specific content in the form: the keyword uses the third black body; the keyword uses the third number Small standard Song; copy, copy unit, printing unit and date of issue with the third imitation Song.
7. Save as a template file Click "File" - "Save", "Save Type": Select "Document Template"; "File Name": Name the template; "Save Location": The path where the template is located. At this point, the template is completed. In the future, all documents belonging to this type can be called to directly format the official document. To modify the template, you can call up the corresponding template by selecting "File" - "Open" and finding the corresponding template path. If the template is saved, press the system default setting, then click the "Open" button. The template can be modified.
Second, the official document typesetting
1 Create a new document based on the template: Select "File" - "New" - "Common" tab, select the desired template, click OK to bring up the template.
2 The content of the official document is produced: the content of the text can be directly entered into the text according to the actual needs of the user, or the text can be copied from other software, but the following national standards must be followed:
The title - the second small song Song type, centered display; the main delivery organ - the third imitation Song font, the top grid, the colon uses the full shape;
The text - the third imitation Song font;
Date of writing - the number of imitation Song fonts on the third, the distance between the four words on the right, "○" and the input method of the hexagonal symbol are the same, you can not use "letter o" or "number 0" instead.
Document number, issuer, subject word - complete the font according to the template definition. Finally, adjust the mutual position of the red head, the red line, the document number, the issuer, the title, the main delivery agency, the text, the date of the writing, and the subject words.

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