Secretarial knowledge > Secretary basis

Meeting process


★ Preparation
1 After receiving the intention of the meeting, the reasonable quotation will be immediately replied and our reasonable suggestions will be put forward.
2 can design and plan conference services for customers.
3 Book hotels, conference venues, vehicles, etc. as required.
4 Prepare the conference supplies: representative card, emblem, souvenir.
5 Provide public relations etiquette, secretarial, translation services, and equipment needed for the rental business.
★ Conference reception
1 Arrangement of meeting places: welcome cards, banners, signs, meeting materials, paper, pens, drinks, equipment testing, etc.
2 Arrange for pick-up and drop-off guests according to customer needs, and assist the conference group to handle guest sign-in and other work.
3 meeting dining and banquet arrangements.
4 After the event, tourism, entertainment and other activities.
5 Provide return flight tickets and train tickets.
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Generally speaking, as a professional exhibition company to undertake / represent various conferences and exhibitions, most of the following:
1. Planning as a professional exhibition agency, we provide exhibition planning agents, tell us your ideas or ideas, we provide you with feasibility programs, recruitment plans, meeting receipts and so on.
2. Consultation At this stage, we will have initial communication with the client and provide our own plans for some of the client's concerns - such as the most suitable meeting place within the budget, the hotel where the recommended participants stay, Choose the right place to eat and the recipe, the exhibition transportation process, the reception process, etc.
3. If you believe that you can trust us after communication, then we can enter this stage - we will arrange for you or your representative to visit the destination, hotel, conference venue, environment, transportation vehicles and exhibition equipment details. Etc. At this stage, in-depth discussions on service items, service processes, promotion plans, service prices, etc., and clearly define the responsibilities and obligations of both parties.
4. Determining this time requires patience and meticulousness - we have to refine the process and plan of the conception, refine the plan as much as possible, and then confirm the rights, obligations and responsibilities of both parties in writing, and sign the relevant service agreement. .
5. The implementation of the strict and humane implementation of the agreement will be a highly sublimation of the spirit of cooperation between the two sides. No matter how perfect the concept is, any plan is flawed. It is necessary for the two parties to cooperate in the concept of cooperation, to abandon the temporary disagreement, and to achieve the goal of unanimous struggle with the perfect ending of the exhibition. During this period, both parties need to make oral or written commitments to the services other than the original agreement as an extension of the agreement, and to temporarily determine the signing of the parties, all temporary contacts are allowed to be implemented in the form of prior deliberation and after-sales settlement.
6. The financial personnel of the settlement parties carefully check all kinds of documents and perform accounting in strict accordance with the agreement.

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