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Conference system work


1. Accept the tasks and formulate the plan: meeting mode, time and place, participants, meeting content, schedule, preparation of organization and division of labor, transfer of staff, budget;
2. Manuscript preparation: main report, leadership speech, experience materials, main poetry, conference materials, conference guide, printing proofreading, production of documents: attendance certificate, representative card, attendance certificate, work permit;
3. Notification of the issuance: the content of the meeting, the participants, the time and place of the meeting, the date of the meeting, the time and place of the registration, the round-trip time of the ship, and the time of the aircraft;
4. Collection list: unit position, name gender, ethnicity, number of people, arrival time, return time, grouping;
5. Preparation for the venue: emblem, seat shape, seating arrangement, sound effects, recording and video recording, lighting communication, tea hood, flower arrangement, and venue hygiene;
6. Logistics preparation: file bagging, room allocation, food standard, food hygiene, dining table, car planning, medical and health, cultural and recreational activities;
7. Pre-conference inspection: check the venue, check the conference files, check the logistics support;
8. Receive meeting representatives: understand the arrival time of the train, inform the pick-up leader, and arrange the vehicle;
9. Inter-session services: sign-in, record recording, photography, heating and cooling, security, sanitation, return ticketing, entertainment activities;
10. Secretary of the meeting: conference briefing, meeting notice, meeting summary, resolution, communication outline, conference newsletter
11. Closing of the meeting: accommodation and settlement, recycling of files, delivery of vehicles, temporary staffing arrangements, finishing of reports, filing of conference files, financial settlement of meetings;
12, summary of the work

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