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How to do office secretary work


[Abstract] Through the analysis of the responsibilities and work characteristics of the secretary, combined with the actual work of the secretary, this paper puts forward ten basic ideas on how to do a good job in the office secretary. At the same time, through analysis, the importance of strengthening the secretary's own construction has been laid, which has laid a good foundation for better office work. At the end of the article, from the actual work, it summarizes several problems that need to be paid attention to in the work of the office secretary, which provides a reference for further work of the secretary.
[Keywords] The importance of the office secretary's thinking at the turn of the century. With the in-depth development of the socialist market economy and the rapid advancement of science and technology, a new era of information has come to the fore, and the service quality of the secretarial team has higher requirements. The characteristics of social services are gradually presented. In the information society, how to do office secretary work is a topic worth studying.
1. The secretary of the concept of the secretary, the interpretation of "Ci Hai" is: the person who is in charge of the instrument and assists the person in charge of the department or department in handling the daily work. The nature of the work requires the Secretary of workers:
First of all, we must have a strong political quality, be able to better master Marxism-Leninism, Mao Zedong Thought and Deng Xiaoping Theory, firmly establish the idea of ​​serving the people, and be good at using "xxxx" to guide practical work.
Secondly, we must have strong business abilities, be able to use a variety of article genres, and write specific materials through research.
Thirdly, we must have a wide range of knowledge and patience and meticulous work style. We are good at finding problems at the height of the overall situation, thinking about problems, dealing with problems, being good assistants and staff of leaders.
Second, the duties of the secretary
Fifty years ago, the typical secretarial work was to copy and write, receive and send, send on duty, greet the delivery, do things, and rarely play a role in staff support. Today's secretary is more independent than ever, and the secretary can solve a lot of information-related work, and can also shoulder many management responsibilities. The secretary is efficient, knowledgeable and skilled, and has mastered the latest office technology and superb communication and coordination skills.
With the advent of the knowledge economy, the complexity of social information and management, the work of secretaries has become more and more important, and its technical and professional features have been increasingly recognized. The correct decision-making and scientific management of the leadership requires the Secretary to present high-quality information analysis and advice. To this end, the secretary should be good at learning and utilizing the functions and functions of the internal and external information networks, accurately grasping the leadership intentions, collecting information around the center's work, analyzing, processing, and processing, and proposing plans for the leadership's reference. This is both a need for leadership management decisions and an important responsibility for secretarial staff.
The assistantship of the secretary is the fundamental requirement of the secretary's work. The secretary's staff assistance is also a high degree of unity of intelligence and transactionalization. In the past, the transactional auxiliary work of "coming up and down, receiving and receiving, receiving and receiving calls, writing and writing newspapers" can not reflect the essential meaning of modern secretarial work. . The secretary of the new era should not only be familiar with the national policy, grasp the latest trends in economic and technological development at home and abroad, understand the dynamics of the unit, manage the management, but also have strong operational planning, organization and coordination, random response and comprehensive analysis capabilities. The secretary’s wisdom, knowledge, ability and standard set higher requirements. At any time, with a high degree of professional sensitivity, from the signs, tendencies, advance problems and many appearances, capture a variety of information, judge the trend of predicting the development of things, assist the leadership to make decisions and the implementation of decision-making, which has become the work of modern secretary Important signs and the starting point and destination of all work.
Third, the characteristics of the secretarial work and the guiding ideology of the secretarial work in the new era, this is to closely focus on the party's overall goals and overall tasks, do a good job of "three services", that is, serve the party Central Committee and serve the party committees at all levels. Serve the people. In order to do a good job of "three services", the basic requirements for realizing "four transformations" have been put forward for business work, that is, from focusing on writing and doing things to doing things and making suggestions, transferring information from sending and receiving to comprehensive processing information. From changing from experience to scientific management, from passive service to active service. The "three services" and "four transformations" have their profound historical background. Under the influence of the long-term "Left" erroneous thoughts, there are some simplistic, one-sided and absolute misunderstandings in the secretarial work field, which seriously restrains and hinders the proper functioning of the secretarial work function. Its proposal is the great result of the Secretary's work system to implement the party's emancipating thoughts, seeking truth from facts, holding high the great banner of Deng Xiaoping's theory of building socialism with Chinese characteristics, and creating a new situation in secretarial work; it clearly marks the party's secretarial work. The sublimation of guiding ideology has an epoch-making and far-reaching significance for promoting the development of the secretarial cause; it is a milestone that promotes the work of the office and the secretary's work to adapt to the new situation, solve new problems, and create new situations. It will be the history of the work of the secretary and become new. A great achievement in office work and secretarial work during the period.
Fourth, do the basic idea of ​​doing office secretary work Well, the office work must first clear the work ideas. The basic idea of ​​the party secretary work in the new era is: one goal, two combinations, three priorities, and four constructions. Specifically, it is:
"One goal" is to adhere to Deng Xiaoping Theory and the party's basic line as a guide, and to focus on the central work of the party and be a good assistant to the staff. The office is a comprehensive service department of party and government at all levels, and it is in the central position of connecting the top, the bottom, the coordination, and the internal and external. To do office work, we must, from the height of adhering to and improving the party’s leadership, from the height of safeguarding reform, development, and stability, from the height of democratization and scientificization of leadership decision-making, earnestly take up auxiliary government affairs and party management affairs. The responsibility of integrated services is to give full play to the role of leadership.
"Two combinations", that is, "the combination of general and individual, the combination of leadership and the people." "Two combinations" were originally our party's traditional working methods and due leadership style. Comrade Mao Zedong has already raised the teachings of coming from the people to the people and "concentrating and persisting." The problem lies in recent years. Some secretaries are somewhat indifferent. Requirements for office secretarial staff: First, we must “help the staff to remind the leaders”, help the leaders to maintain good work style, improve their working methods, and must not leave the public. Second, in the office's information research, supervision and inspection, etc., pay attention to the people, in-depth practice, grasp the typical, point-to-face, and implement the "two combined" working methods.
“Three key tasks” are information research, supervision and inspection, and ensuring the normal operation of daily work. This is based on the needs of the new situation, so that the diverse secretarial work has a clear focus.
The "four constructions", that is, the secretarial team should pay attention to the ideological construction, organizational construction, business construction and work style construction, in order to strengthen their own construction to ensure that the office work will be raised to a new level. From a quality perspective, the secretary should have good political qualities, noble personal conduct, a dedication to work, a broad cultural and business knowledge base. From a business perspective, the office secretary is required to be familiar with all aspects of knowledge. Overall, the requirements for the office secretary are gradually increasing.
5. To do a good job in the work of the office secretary, it is necessary to strengthen self-construction and strengthen the self-construction of the secretarial work. It is the self-cultivation and ability of the secretaries in the practice of the work according to the development requirements of the information environment inside and outside the organization, and consciously accepting the education and training.

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