Archives information construction plan

Part 1: Archives information construction plan

Strengthening the construction of archives informationization is not only an inevitable choice for the archives industry to adapt to the development of the times and social progress, but also an objective requirement for accelerating the modernization of archives management. In order to comprehensively strengthen the archives information construction of our library, according to the requirements of the "National Archives Informationization Construction Implementation Outline", "Electronic Archives Filing and Management Regulations" and the spirit of the province, the city's archives and local working conferences, and the arrangements of the county party committee and county government. The spirit of instruction in the deployment and superior business departments, combined with the work plan for the beginning of the year, specially formulated the implementation plan for the informationization construction of the archives of our library.

First, the guiding ideology

Guided by Deng Xiaoping Theory and the important thinking of the "Three Represents", we will thoroughly implement the scientific development concept, and conscientiously study the spirit of the Twelfth Party Congress in the Autonomous County in accordance with the spirit of the Party's XX and XX Five-Year and X Plenary Sessions, and further liberate Thoughts, pioneering and innovating, vigorously promote the informationization and modernization of archives, follow the principle of “benefit-driven, overall planning, key breakthroughs, and step-by-step implementation”, complete the archive informationization in stages, and scan all important archives or Copy and burn, basically implement computer file-level retrieval, realize information sharing and online archiving of electronic files, and strive to basically complete the archives database at the end of the "Twelfth Five-Year Plan" to better serve the county party committee and county government.

Second, the overall goal

The overall goal of archival information construction is to accelerate the construction of archive information infrastructure, strengthen the archival filing of electronic archives and electronic archives, and promote the digitization and data of archives in the spirit of overall planning, step-by-step implementation, and security. The construction of the library will accelerate the construction of the talent team, gradually realize the modernization of file management and office automation; rely on the public information network to establish an archives website for the society and serve the public, and gradually build the archive information network of Yinjiang Autonomous County.

Third, the main task

1. Accelerate the construction of the archives database. Gradually establish an archives database, and from now on, strive to use 3 to 5 years to complete the digitization of the archives file-level search tools.

2. Actively promote the digitalization of traditional carrier files. Digitally scan and convert various types of files, and gradually realize full-text information query, and continuously improve service efficiency and quality.

3. Strengthen the management of electronic archives. Strengthen the supervision and guidance of the accumulation, identification, description and archiving of electronic archives of the county organs, enterprises, institutions and townships, and ensure that the electronic archives with preservation value produced by each unit are true, complete and effective. Select qualified units to carry out pilot work on electronic archives archive management, summarize and promote experience in a timely manner, and guide and standardize the archive management of electronic archives. Gradually realize the simultaneous archiving and effective management of electronic files and paper files.

4. Establish a file area management network. Closely integrated with the e-government construction of the county government, the development and utilization of archives information resources will be incorporated into the e-government project of the county government, and the archives information network will be used for inquiry and utilization, thus realizing the online transmission and resource sharing of archives.

5. Make full use of and play the role of the website. Constantly enriching the content of the website, uploading the open file directory and the current full-text information of the archives, providing online inquiry and utilization services to the society, further exerting the role of the archives information resources to serve the society, and making the archives and local records websites become publicity archives. A window for archival information services.

6. Strengthen the construction of the archives informationization talent team. Insist on the basic knowledge of computer application, digital technology knowledge, network technology knowledge, modern management technology knowledge related to file information construction, etc.; strengthen the application of new technologies, new equipment and new methods to archives business personnel. Training, popularizing information technology knowledge, and improving the skills of archivists in mastering and applying modern technology. Actively organize the archives business personnel to participate in the knowledge training of archives informationization, and strive for the support of the Human Resources and Social Security Bureau. Recruit a computer professional among the university graduates to enrich the county's archives information construction.

7. Improve the file information security management system. Strengthen the management of the computer file management system, ensure the security of the file database; strengthen the supervision and guidance of the archiving of electronic files, ensure the authenticity, completeness and effectiveness of the archived electronic files; the computer with the archives database should be implemented with all external networks. Physical isolation, careful use of security protection measures such as identity authentication, firewall, data backup, etc., to ensure the security of file information and information network transmission, to prevent the occurrence of confidentiality and leakage.

Fourth, safeguard measures

1. In order to strengthen the leadership of the archives information construction work of our county, the party group research of the bureau decided to set up a leading group for the archives information construction of the bureau. The list of its members is as follows:

Team leader: Feng Jing

Deputy leader: Tian Renjiang Tian Qin

Member: Wan Xueqin Jin Fengmin Wei Dong Luo Minghui Sun Lianqin

The leading group has an office, the office is located in the archives management utilization unit, and Comrade Luo Minghui is also the director of the office. Yan Yilan and Tang Li are responsible for the office.

2. Actively strive for the support of the county party committee and the county government for the digitalization of archives, and strive to include the archives informationization construction funds in the unit budget project. According to the actual situation of archives information management, strive for sufficient research funding and maintenance funds, and configure storage backup. Data recovery, security and other facilities have enabled the file informationization work to develop in parallel with local businesses.

3. Incorporate the file informationization work into the overall informationization plan of the county. Efforts were made to solve the problem of electronic file reception and electronic file storage, and made breakthroughs in theoretical innovation and implementation platforms, established and improved the security environment for the development and utilization of information resources, and established a management mechanism for long-term development and utilization of information resources.

4. Time schedule: The program will be implemented from August 20XX.


Part 2: Archives Informationization Construction Plan

In order to implement the goal of the municipal government's "Digital Nanning", accelerate the process of urban government information informatization, strengthen the standardized management of urban electronic archives filing and receiving, improve the technology and application level of file management software, and protect archive computers and their networks. The safety and custody of road management, according to the requirements of the "National Archives Informationization Construction Implementation Outline" and "Jiangnan District "Twelfth Five-Year Plan for Informatization Development", combined with the actual work of urban archives work, specially formulated the implementation plan of the archives informationization construction of the library. .

First, the guiding ideology

Guided by Deng Xiaoping Theory and the important thinking of the "Three Represents", in accordance with the requirements of the national archives information construction and the development of urban archives, the informationization of archives into the overall pattern of urban government information construction, based on the construction of archives network, Focusing on the construction of archives information resources, aiming at expanding the development and utilization of archives information resources, accelerating the process of digitizing archive resources, standardizing information management, and networking of information services, promoting the sustained, rapid and healthy development of archives, for reform, opening up and modernization. Construction services.

Second, goals and tasks

In order to provide high-quality services for reform, opening up, and economic construction, the archives information construction of our library should aim at realizing the digital storage of archives, information management of archives, and network utilization of archives, and comprehensively promote the modernization of archives management. On the basis of comprehensive implementation of document integration, double filing of paper and electronic files, computer-aided management and retrieval, and digital management of the entire library, the overall planning of the archives information construction of the library will be carried out. In line with the principle of step-by-step implementation, highlighting key points, resource sharing, hierarchical construction, and security and confidentiality, the tasks are as follows:

1. Accelerate the construction of archive information infrastructure;

2. Improve the technology and application level of file management software;

3. Strengthen the standardized management of filing and receiving electronic archives, and promote the digitization of library archives and the construction of database;

4. Strengthen the construction of the archives informationization talent team;

5. Strengthen the construction of the security system for archive computers and their network management.

Third, the implementation content and requirements

Archives information infrastructure construction

1. Continue to promote the use of computer management files, improve the application of computer and network technology in the library, and improve the level of informationization of files. During the “Twelfth Five-Year Plan” period, in conjunction with the construction of the urban government information network, a public information review center with reasonable structure and interconnection will be established in the library to establish a file management website for the society and the public, and accelerate the construction of “Digital Nanning” and “Digital Jiangnan "informatization process.

2. During the “Twelfth Five-Year Plan” period, we will strive to incorporate the informatization construction of the archives into the urban informatization construction, improve the regional network construction, and connect with the urban regional network. The important full-text and thematic archives will be digitalized to the corresponding proportions.

File management system construction

1. Further improve the technology and application level of file management software, promote the simultaneous development of archives management and office automation in urban authorities, and popularize the application of document integration in urban authorities during the “Twelfth Five-Year Plan” period according to the requirements of office automation and e-government construction. The management system creates conditions for ensuring the exchange of file information and sharing of file resources.

2. Make full use of the role of the webpage, make the archives website a window for publicity archives and archive information services. At the same time, continuously enrich the content of the website, download the full-text information of the public archives, and provide online inquiry and utilization services to the society. Play the role of archival information resources to serve the society.

Archives information resource construction

1. Strengthen the construction of the archives directory database. When the urban authorities hand over the archives to the archives, it is necessary to move the machine-readable catalogue of the traffic format at the same time to ensure the availability of the catalogue.

2. Further strengthen the construction of the archives directory center. During the "Twelfth Five-Year Plan" period, the regional archives machine-readable catalogue center and the current archive information center will be fully established to truly realize the sharing of archive information resources.

3. During the “Twelfth Five-Year Plan” period, it is necessary to actively promote the construction of full-text archives and multimedia databases, and actively construct relevant full-text databases and multimedia databases by receiving electronic documents and digitizing various types of files. The full-text information of the archives is checked, and the protection of precious and important archives is strengthened to continuously improve service efficiency and quality. At the same time, the digitalization of photos and video files is realized in steps and stages.

4. Strengthen the management of electronic archives. During the "Twelfth Five-Year Plan" period, it is necessary to strengthen supervision and guidance on the accumulation, identification, bibliography and archiving of electronic archives to ensure that electronic archives are true, complete and effective.

Construction of archives information talent team

Strengthen the training of archival business personnel. Strengthen the training of archival business personnel in applying new technologies, new equipment, and new methods, popularize information technology knowledge, and improve the skills of archival business personnel to master and apply modern technology.

Construction of archives information security system

1. Organize the establishment of a file information security system, gradually improve the file information security management system, strengthen the management of the computer file management system, and ensure the security of the file database.

2. Strengthen the safety supervision and guidance of the archiving of electronic archives, ensure that electronic archives are not artificially modified or destroyed during operation, effectively prevent viruses and misuse, and ensure the authenticity, completeness and effectiveness of archived electronic archives.

3. In the development and utilization of archive information resources and network system construction, we must improve information security awareness and prevent the occurrence of confidentiality and leakage. To strictly abide by the security and confidentiality system, non-public files are not allowed to access the Internet; if the public file directory inquiry service is provided on the Internet, security measures such as identity authentication, firewall, data backup, etc. should be taken seriously to ensure file information and system security. .

Fourth, the time schedule

During the "Twelfth Five-Year Plan" period, the archive informationization work was completed


Part 3: Archives Informationization Construction Plan

The construction of archives informationization is an inevitable trend of the archives industry to adapt to the times and social development. It is an objective requirement for accelerating the modernization of archives management and the only way to improve the service level of archives work. In recent years, the National Archives Bureau has strengthened the planning, guidance and management of archives informationization, issued the National Archives Informationization Construction Implementation Outline, and issued the corresponding labeling of computer file management, requiring local archives departments to strengthen electronic document management and archive information construction. As a basic work, it is included in the national e-government construction and government information disclosure data source, and the archival information construction as an important task of archives work, in order to promote the leaping development of the archives industry. According to the requirements of the "National Archives Informationization Implementation Outline" and "Hunan Province Archives Informationization Construction Implementation Opinions", combined with the actual situation of the SIPO, this implementation plan is formulated for the archive informationization construction.

First, the guiding ideology

Guided by the party's XX spirit and scientific development concept, we will focus on the work of serving the society, serving the county party committee and county government centers, and aiming at the sharing of archives and information resources and facilitating the use of all sectors of society, and actively and steadily promote the informationization of archives. Effectively perform departmental functions.

Second, the main goal

In accordance with the requirements of the provincial, municipal, and county archives bureaus, within the overall framework of the e-government construction of the bureau, with the focus on archival information resources as the core, focusing on strengthening the management of electronic archives and electronic archives, and based on network construction, comprehensively implement Document integration and "integration of the library" gradually realize the sharing of archive information resources, the use of archive information and services, and the modernization of archive management technology to provide effective services for the economic construction and social development of our county.

Third, the main method

Accelerate research and solve new technical and new problems in archival work under the e-government environment, strengthen the standardized management of electronic archives filing and electronic archives, and gradually realize the standardization and integration of official document processing and file management. The e-government platform will be used to actively carry out the online inquiry service for archives and archives information, and steadily promote the digitization of the archives, comprehensively improve the efficiency and quality of archives utilization, and maximize the demand for archives. At the same time, relying on the e-government platform to establish an electronic file center to realize the online reception of electronic files and electronic files. Accelerate the construction of archives information infrastructure, strengthen the informatization construction of archives resources, strive to build a standardized system, security guarantee system, and social service system necessary for archival informationization, and promote the sustained, rapid and healthy development of archives informationization.

Fourth, the main tasks and safeguards

Strengthen leadership. Established the Pingjiang County Sports Bureau archives information construction leading group, with the director Yin Dingzhang as the team leader, deputy director Yan Jinjin as the deputy leader, Huang Weiwei, Chen Weidong, Ouyang Weixia as members, the leadership group set up an office, Huang Wei Wei Tong is the office director.

Implement funds. In accordance with the "Archives Law of the People's Republic of China", "Implementation Measures of the Archives Law of the People's Republic of China" and the relevant requirements of the state, provinces, cities and counties, we must ensure the necessary funds for the construction of archives information.

Security system. First, it is necessary to strengthen the security management of archives information, establish a system of special personnel responsibility, and implement a security management system for file information transmission. The information uploaded on the archive information website strictly implements the online information review system to prevent the loss of file information. The second is to strengthen the management of the archives information resource pool and set the hierarchical management license. Eliminate the occurrence of illegal operations and ensure the absolute security of the archive information resource. Third, the archive information database should be backed up regularly on the hard disk. At the same time, the offline backup saves the database information to ensure the recovery of the archive database information in the event of a catastrophic failure of the computer system. Fourth, the archive information resource library and the open file information database, regional network, and archive website are subject to strict physical isolation measures to prevent hacking. Open archive information database and control archive information database, in principle, should be divided into libraries. Fifth, when the archive website is connected to the Internet, the technical measures of the firewall should be adopted to protect against virus infection.


Part 4: Archives Informationization Construction Plan

In order to implement the plan for the development of the archival cause of Sheyang County, and implement the construction of information resources as the center and accelerate the pace of archival information construction, we will formulate an implementation plan for archival informationization.

First, the guiding ideology

The guiding ideology is: based on Deng Xiaoping Theory and the important thinking of the "Three Represents", firmly establish and conscientiously implement the scientific development concept, adhere to the archives work and work around the county party committee and county government center, and serve the overall economic and social development of the county; Incorporate into the overall planning of informatization construction in the region, realize the simultaneous and coordinated development of archive informationization and informationization construction in the region; build on archives network as the core, and expand archives information resources with the core of archives information resources as the core With the goal of development and utilization, we will accelerate the process of digitizing archive resources and networking information services, promote the sustained, rapid and healthy development of the archives industry, and serve the reform, opening up, and modernization drive.

Second, the overall goal

The objectives and main tasks of archival information construction are: in line with the principle of overall planning, step-by-step implementation, security and confidentiality, speed up the construction of archive information infrastructure, strengthen the standardized management of electronic archives and electronic archives, and promote the digitization of archives. And the construction of the database, accelerate the construction of the talent team, gradually realize the modernization of file management and office automation; rely on the public information network, establish an archives website for the society and serve the public, and gradually build the Sheyang County archive information network.

Third, the main task

1. Accelerate the construction of the archives database. The archive database was gradually established, and the digitalization of the archives file-level search tools in the collection archives was completed in 20XX.

2. Actively promote the digital construction of traditional carrier files. Digitally scan and convert various types of files, and gradually realize full-text information query, and continuously improve service efficiency and quality.

3. Strengthen the management of electronic archives. Strengthen the supervision and guidance of the accumulation, identification, bibliography and archiving of electronic archives of institutions, enterprises and institutions in the region, and ensure that the electronic archives with preservation value generated by each unit are true, complete and effective. Select qualified units to carry out pilot work on electronic archives archive management, summarize and promote experience in a timely manner, and guide and standardize the archive management of electronic archives. Gradually realize the simultaneous archiving and effective management of electronic files and paper files.

4. Establish a file area management network. Closely integrated with the e-government construction of the county government, the development and utilization of archives information resources will be incorporated into the e-government project of the county government, and the archives information network will be used for inquiry and utilization, thus realizing the online transmission and resource sharing of archives.

5. Make full use of and play the role of the website. Continue to enrich the content of the website, upload the open file directory and the current full-text information of the file, plan to provide online inquiry and utilization services to the society, further play the role of the file information resource service society, and make the archive website become the publicity archive work and file information. Service window.

6. Strengthen the construction of the archives informationization talent team. Insist on the basic knowledge of computer application, digital technology knowledge, network technology knowledge, modern management technology knowledge related to file information construction, etc.; strengthen the application of new technologies, new equipment and new methods to archives business personnel. Training, popularizing information technology knowledge, and improving the skills of archivists in mastering and applying modern technology. It takes no less than 20 class hours for archival business personnel to participate in knowledge training such as archival informationization.

7. Improve the file information security management system. Strengthen the management of the computer file management system, ensure the security of the file database; strengthen the supervision and guidance of the archiving of electronic files, ensure the authenticity, completeness and effectiveness of the archived electronic files; the computer with the archives database should be implemented with all external networks. Physical isolation, careful use of security protection measures such as identity authentication, firewall, data backup, etc., to ensure the security of file information and information network transmission, to prevent the occurrence of confidentiality and leakage.

Fourth, safeguard measures

Actively strive for the support of the county party committee and the county government for the digitalization of archives, and strive to include the archives information construction fund in the government and unit budget projects. According to the actual situation of archives information management, strive for sufficient research funding and maintenance funds, and configure storage backup. Data recovery, security and other facilities have enabled the file informationization work to develop in parallel with the various businesses in the region.

Incorporate the file informationization work into the county's informationization master plan. Efforts were made to solve the problem of electronic file reception and electronic file storage, and made breakthroughs in theoretical innovation and implementation platforms, established and improved the security environment for the development and utilization of information resources, and established a management mechanism for long-term development and utilization of information resources.


Part V: Archives Informationization Construction Plan

According to the "Regulations on the Open Information of the Government of the People's Republic of China", the "Twelfth Five-Year Plan for the Development of Archives in Jiangxi Province" and the "Twelfth Five-Year Plan for the Development of Archives in Cangzhou City" and the Information Development Plan for the 20XX-20XX Year of Cangzhou City In order to further promote the archives industry to serve the city's economic construction and social development, combined with the city's actual situation, this plan was formulated.

First, the overall goal

The archives departments at all levels in the city take the archives information as a means, and actively strive to incorporate the informationization construction of the department and the unit into the overall layout of the government's informatization construction at the same level, with the focus on establishing and improving the “one station, three libraries”. Based on the principle of step-by-step implementation, highlighting key points, sharing resources, and keeping confidentiality, we will promote the digitalization process of traditional carrier files in an orderly manner, establish a long-term development mechanism for archival informationization, gradually realize management automation, use network, and comprehensively enhance archive information. Resource development and utilization levels and public service levels.

Second, the infrastructure

1. The Cangzhou Municipal Archives Bureau conducts unified and standardized management of the archives information construction of the city, and uses the file management software to construct the archive information resource database and computer management files to ensure the smooth transmission and exchange of archive information processing and realize the sharing of archive information resources.

2. The administrative departments of archives at all levels of the city gradually realize the computer management files, that is, use the file management system to gradually record the archives and full-text records of the archives, and register, count and analyze the daily work such as custody and utilization. Provide on-campus machine reading directory inquiry, retrieval service, etc.

Third, resource construction

1. The Archives of Zhangzhou City gradually carried out the input of the archives file-level and archive-level catalogues of the collections, and completed the entry of a certain proportion of the archives-level catalogues every year; the county-level archives should formulate digital archives construction drawings according to the actual situation.

2. According to the Interim Measures for the Administration of Electronic Official Documents Filing issued by the National Archives Bureau, the Zhangzhou Municipal Archives actively explored specific implementation measures.

3. The Quzhou City Archives shall, in light of the relevant national and provincial standards, explore and formulate the standards for the entry of the archives of the archives in the region, and actively promote the “dual-track system” of receiving archives, that is, receive the corresponding machine-readable catalogues and electronic documents when receiving the archives.

Fourth, website construction

According to the requirements of the government's e-government construction for the archives department, make full use of the advantages of the archives department, combine the government's public information, the current archives and the open archives, speed up the construction of the archives information website, and carry out the archives information service to the public on the Internet. As a breakthrough in the construction of archives information, the construction of archives websites has led to the rapid development of archives informationization work.

1. The information website of Shengzhou Municipal Archives Bureau should implement step-by-step implementation and long-term planning on the existing basis, and realize the gradual access to the full-text view at the directory level and file level, and the overall function of the website from content guarantee, equipment configuration, technical support and background management. Improve.

2. The county-level archives bureau shall not establish a website as soon as possible, and the established ones shall be further improved on the basis of the original.

V. Security

1. Strengthen the security management of archives information, establish a system of special personnel responsibility, and implement a security management system for archives information transmission. All information, materials and data uploaded to the website shall be strictly implemented to check the online information review system to prevent the loss of file information.

2. Strengthen the management of the archives database, set the hierarchical management license, eliminate the occurrence of illegal operations, and ensure the absolute security of the archives database.

3. The archive information database should be backed up regularly on the hard disk. At the same time, the offline backup saves the database information to ensure the recovery of the archive database information in the event of a catastrophic failure of the computer system.

4. The archive information resource library and the open file information database, regional network, and archive website are subject to strict physical isolation measures to prevent hacking.

5. When the archive website is connected to the Internet, the technical measures of the firewall should be taken to prevent the virus infection.