Material procurement plan
Part 1: Material procurement plan
Industry background
1.1. Analysis of the current situation of material procurement in power enterprise groups
In recent years, with the in-depth development of the power system reform, the separation of the factory network and the full implementation of the bidding Internet have brought new and severe tests to the power companies. With the gradual increase in the management and control of power enterprise group materials, each group has established an independent e-commerce platform to conduct unified management and control over the procurement of materials of subordinate power companies, which has become an important measure for the information management of various groups.
At present, the five major power groups have established a unified e-commerce platform for the Group, in addition to China Power Investment. The unified planning platform construction at the group level can reduce the investment in decentralized construction and provide intensive use of the platform. On the one hand, the subordinate units of the group apply the platform to purchase materials in a more open manner through e-commerce to reduce procurement costs; while the group headquarters collects the entire material procurement and supplier management status through the interface system of each subordinate power plant. Aggregate to monitor and manage the entire group's application status. Building an e-procurement platform is an inevitable trend of the Group's intensive management.
1.2. Morning 砻 based on the understanding of procurement management
Purchasing management is an important part of the material management business management and control, and is the core process of material cost and quality control. By standardizing the procurement business process, effectively connecting demand planning, procurement planning, procurement, supplier quotation, inventory management processes, selecting different procurement methods and procurement strategies according to different material procurement needs, through efficient, open, fair and fair The procurement method implements procurement business, drafts contract orders, and applies for payment, improving procurement efficiency and reducing procurement costs.
The target of procurement management standardizes the company's planning, procurement, contract preparation and management standards, monitors the implementation, sets management indicators, conducts assessment and optimization, to achieve process optimization; according to the procurement business, reasonable selection of procurement Ways and procurement strategies, faster procurement, improve the efficiency of procurement business, reduce the direct and indirect costs of procurement; standardize the procurement business process, from after-the-fact monitoring procurement business to full-time monitoring, can be done beforehand, Instantly monitor the entire procurement transaction process in and after the event, thereby reducing procurement risks and reducing procurement costs.
1.3. Group demand analysis
In our years of experience in building e-commerce platforms for power groups such as Huaneng Power International Co., Ltd., Zhejiang Energy Group, and State Grid Energy Development Co., Ltd., we found that e-commerce platform construction is not only a matter of software system construction, but based on Each power group's own characteristics, tailor-made for its "group version of material procurement overall solution." Therefore, we can't just focus on the development and construction of the platform system. Many power groups have failed to achieve the expected results in the promotion process of e-commerce platforms, largely because they neglect the pre-project consulting plan, and often the project side lacks. Platform operations experience and professional operations teams, which require assistance from vendors with professional consulting and operational experience.
In order to achieve the set goals and achieve better results, the power enterprise group needs to comprehensively consider a proposal that covers the entire process from material management, material procurement process planning, platform function planning, function construction, implementation, and platform operation. The input and output of the plan, consider reducing the comprehensive use cost, reducing the project risk, and have the method, team, stage, and process to achieve the project goal.
2. Overview of the program
Chenxi Group-level material procurement overall solution is designed to cooperate with the power group company to establish a leading group-level e-commerce management platform. This set of solutions makes full use of the professional materials procurement consulting expert team owned by Chenxi Company, the domestic leading material procurement management concept and the strong technical support team, combined with the accumulation of the company's 12-year material procurement business consulting and implementation process. Practical experience and introduction of advanced material management concepts of several power groups and power companies, especially the material management planning concept of State Grid Energy Development Co., Ltd., Zhejiang Energy Group e-procurement platform and Huaneng Power Co., Ltd. The group company builds an integrated sharing platform, regulates the business processes of material procurement management of subordinate power plants, reduces procurement costs, strengthens the unified management capability of power materials procurement, improves the cooperation efficiency of the entire group supply chain, and enhances the Group's material management and control. Assist in assisting power enterprise group companies to achieve an overall improvement in their corporate procurement performance.
2.1. Scope of application
Large and medium-sized power companies
2.2. Program Requirements Object
The market demand for the overall solution for the Group's material procurement is mainly for various types of material manufacturers that are expanding upstream, various types of power plants that are expanding downstream, and logistics service providers that link upstream and downstream industry chains.
3. Program features
3.1. High value-added material procurement overall solution consulting services
In the field of e-commerce solutions for the power industry, Chenxi Information is one of the best solution providers in the country. In the 20XX year, Chenxi Information began to help power companies achieve material procurement management, and achieved good application results. The unanimous recognition and high evaluation of users of the majority of power companies. At the same time, it is particularly worth mentioning that Dawn Information has provided not only a set of e-procurement systems for many power users, but also a set of e-procurement consulting services with high added value. For many years, Chenxi has been insisting on satisfying the needs of customers' refined management, and providing customers with efficient and standardized implementation services.
3.2. Group-level e-commerce platform is rich in development and operation, and has strong independent research and development capabilities.
Based on a strong technical and e-commerce service team, Chenxi Technology has successfully become Huaneng Power International Co., Ltd., Zhejiang Energy Group Co., Ltd., Hong Kong GCL Group, State Grid Energy Development Co., Ltd., State Grid Xinyuan Holdings Co., Ltd. A number of large-scale power enterprise groups have customized and developed a unified e-commerce transaction system, which is ahead of competitors in terms of technical strength and implementation experience.
Based on the background, advanced technical capabilities, high-quality services and professional implementation experience of the power industry for many years, Chenxi has an absolute ability to complete the e-procurement platform project for large enterprises/groups.
3.3. Successful customer market share ranks first in the industry
Chenxi Technology's Chenxi Purchasing Network has attracted a large number of members with professional purchasing concept. Up to now, Chenxi Technology has provided e-procurement solutions for more than 80 power companies nationwide, and relies on the mature operation experience of power companies. Provided e-procurement platform construction and rental services for automotive, chemical, shipbuilding, pharmaceutical, machinery manufacturing and other fields. The cumulative transaction volume of the platform has exceeded 8.87 billion yuan, and the platform has more than 7,000 quality suppliers in the industry. Good social benefits.
In the information age, e-commerce provides a new opportunity for traditional enterprises to enhance their core competitiveness. Facing the complex and ever-changing market competition environment, enterprises can only gain advantages in competition and continuously seek development in the process of development. survive. Chenxi Technology aims to meet the needs of enterprise users' refined procurement management, helping customers achieve one-stop shopping and become a leader in the field of procurement management.
4. Core application
4.1. Strengthening group management and management to achieve intensive management
The Power Group's overall solution for material procurement, through providing professional and in-depth material procurement consulting services, ultimately builds its own independent e-commerce platform and provides platform operation services. The e-commerce platform is based on the data synchronization between the Internet and the company's material management and control platform to realize the informationization and standardization of the procurement transactions in the entire supply chain. All purchase transaction orders of the company and its subordinate power plants are exchanged through the unified e-commerce platform and suppliers. To achieve centralized management and control of the Group's material procurement transaction business process.
Strengthen the intensive management of materials, optimize the organization system and organization of power plants in accordance with the unified deployment of the Group, implement unified management of materials; strengthen the infrastructure of material management, promote the standardization of materials, deepen the management of bidding procurement, and strengthen the construction of material emergency response system.
4.2. Building an e-procurement platform can improve the overall competitiveness of enterprises
Promote the transparency of the enterprise procurement management system
Purchasing has always been a relatively sensitive part of the operation process of enterprises. The lack of information channels makes the “black-box operation” often hidden in the procurement process. The e-procurement platform makes the procurement process “sunshine”, suppliers, quotation opportunities and even Prices are no longer private information for certain purchasers, allowing many important procurement information to be fully shared within the scope of the license, effectively curbing the possibility of corruption.
Promote the popularization of e-commerce technology in enterprise use
Driven by the e-procurement of large-scale enterprises, the SMEs procurement collaborative business system and Huaneng e-commerce platform will be interconnected to accelerate the pace of e-commerce application of SMEs, promote the sharing of resources between upstream and downstream enterprises in the industry chain, and promote inter-enterprise electronics. Business, improve the market response capacity and comprehensive competitiveness of the corporate group.
Help enterprises achieve the organic combination of advanced management ideas and corporate procurement practices
Strategic procurement and B2B procurement concept are the popular material purchasing ideas in the world. The platform collaborative business system has accumulated a lot of enterprise material management experience, which reflects the professional management requirements of material procurement segmentation management and job separation, and will reflect the advanced nature. It also has the industry-oriented material procurement management idea, combined with advanced management modes and systems such as logistics management and procurement management, and is integrated into software products.
Conducive to scientific decision-making
Enterprises can build an e-commerce platform and create a good environment for them to use modern management methods. The decision makers can obtain the integrity of relevant information in real-time data reporting and historical data analysis, and provide accurate and timely information support for high-level decision-making.
Improve procurement efficiency and improve procurement quality
By reorganizing and re-engineering traditional procurement processes and models, the efficiency of the procurement department has been greatly improved, monitoring has been strengthened, management costs and procurement costs have been reduced to varying degrees, management functions have been upgraded, and procurement data has become a company resource. Corporate information disclosure is more rapid, open and smooth, which enables enterprises to obtain greater benefits in terms of management concepts, management methods, and management efficiency, and enhances the mutual cooperation between the company's internal and external supply chains, thereby improving procurement efficiency and enhancing procurement. quality.
Humanized system function, deep chemical management business application
Construct a material and bidding management platform for the power plant of the group company, and establish a library of expert evaluation and supplier information. Implement a large material strategy, and establish a system of information collection, statistics, analysis, inquiry and supervision under the premise of unified regulation. Through information technology, the bidding of power materials is open, fair and just, and the standardization and standardization of material management are sought. Integrate existing resources, realize unified bidding, unified procurement, and unified settlement of bulk power materials, gradually realize e-commerce of fund settlement, and establish a dynamic management and monitoring analysis system for material procurement, so as to effectively control and reduce procurement costs and improve enterprise efficiency.
5. Typical customers
5.1. Huaneng International E-Commerce Platform Case Introduction
Management ideas for platform construction
Huaneng, a large power generation group, includes dozens of power plants. The annual procurement of materials is huge. However, as a group company, it is difficult to fully utilize the scale advantages of the entire group. It is also difficult to effectively implement the power plants in the group. Material adjustment and synergistic reserve. Huaneng's e-commerce platform is built throughout the group. On the one hand, each power plant can use the platform to conduct material procurement in a more open manner through e-commerce to reduce procurement costs, and to conduct inter-plant related projects through e-commerce platforms. Collaboration of information such as inventory backlog and spare parts reserve; and the group headquarters, as the top management of the platform, conducts unified monitoring and management of the entire group's procurement resources through the e-commerce platform.
Huaneng Power International Co., Ltd. relies on the strong technical support team of Chenxi Technology to build an e-commerce platform based on world-class technology. The guiding ideology of the platform construction is based on the full implementation of the scientific concept of development. Through the promotion of the level of informatization, under the leadership of Huaneng International Corporate Culture, it actively develops e-commerce applications, promotes the management innovation of material procurement work, and realizes the optimal allocation of resources. And efficient application, optimize supply chain management, improve the market's market response and scientific decision-making level, and enhance the core competitiveness of enterprises.
Business application and corresponding platform functions
Chenxi Technology has independently developed the Huaneng International E-Commerce Platform System for Huaneng Power International Co., Ltd., which has been successfully applied by many Fortune 500 companies. The system is based on the Oracle-Exchange system and is integrated in the implementation. Huaneng International's business procurement features are fully customized and incorporate a number of innovative factors. Platform construction of a company-level dynamic information interactive platform with comprehensive business management functions, to achieve multiple functions such as bidding, various procurement, material management, contract management, asset management, supplier management, etc., improve e-commerce management system, reduce costs and improve Efficiency, build a supply chain management system with Huaneng characteristics, and build a professional electronic portal for Huaneng's business work.
In view of the overall planning of Huaneng International Material Management, from the perspective of group management, the platform construction is divided into two platforms, an internal centralized management and control platform and an external decentralized monitoring platform. At the same time, the two platforms are fully integrated and business interaction.
E-commerce platform application effect
1. Received the first prize of scientific and technological management innovation achievements
Huaneng International E-Commerce Platform passed the formal acceptance in 20XX; in March 20XX, it successfully passed the safety assessment organized by the Information Security Research Institute of China Electric Power Research Institute, in line with the national information system security level protection standard; The first prize was awarded in the national power industry enterprise management modernization evaluation organized by the Enterprise Federation.
2. Group application effect
As of December 20XX, a total of 88 procurement units of Huaneng Power relied on the platform for online procurement. In the year of 20XX, the subordinate power plants completed a total purchase of 1.28 billion yuan through the platform, and the platform purchased a total of 12,803 items. The amount is generally lower than the estimated budget or the plan estimate.
4. Supplier resources are effectively integrated through the platform:
On the one hand, under the scientific management of the platform, the supplier dynamically maintains the registration information and actively participates in the platform business; on the other hand, the purchaser can know the supplier resources of the company at any time through the platform, and query all the business and evaluation of the supplier, according to You need to choose a supplier to conduct business. Optimize resource integration with the platform's powerful vendor service capabilities.
Competition between modern companies has turned into competition between supply chains. The use of e-commerce technology to implement supply chain management, effectively promote the integration of business processes and the interconnection of information systems among cooperative enterprises, improve the market response capability and comprehensive competitiveness of both parties, and ultimately create a final realization and cooperation of a supply chain system with Huaneng characteristics. The cooperation of suppliers is win-win and common development.
5.2. Case of Shenhua Guoneng Group e-commerce platform
Management ideas for platform construction
Shenhua Guoneng Group is a wholly-owned subsidiary of Shenhua Group. It was established in April 20XX. Shenhua Guoneng Group is one of the main business units of Shenhua Group's coal and electricity sector. It mainly develops and builds a coal-electricity integrated industrial base and supports the development of coal development. , transportation, warehousing and distribution operations. It directly manages 35 wholly-owned and controlled subsidiaries and branches. The company has a registered capital of 7 billion yuan and operates in 15 provinces, municipalities and autonomous regions.
In order to achieve centralized management and control of material management business, Shenhua Guoneng Group Materials Department began planning material information construction in 20XX. By the end of 20XX, it has built and promoted the application of e-commerce platform, supplier management system and material information reporting system. Develop competitive negotiations and upgrade the material information reporting system. The e-commerce platform currently covers all 12 units in the Group's operating period.
Business application and corresponding platform functions
1. E-commerce platform
The e-commerce platform of Shenhua Guoneng Group has been in operation for three years since it was launched in April 20XX. At present, there are 12 units that use net mining, namely Dagang Power Plant, Qindian Power Company, Jiaozuo Power Plant, Chongqing Power Plant, Fugu Company, Shener Power Plant, Baima Company, Wangqu Company, Hequ Company, Mengdong Company, Fukang Company and Hami Company have realized the purchase of units in the operation period. The platform function is mainly based on inquiry, price comparison and cooperation transaction function, and is applied to the daily procurement of standardized materials of each unit, and includes functions such as comprehensive inquiry, abnormal inquiry analysis, approval process management, supplier management, blacklist management, etc. ERP developed an interface program that implements data integration.
2. Supplier Management
As an important part of material management, supplier management includes functions such as supplier basic information management, pre-assessment management and supplier transaction stage evaluation, which realizes data integration and sharing of suppliers. Since 20XX, 6 batches of supplier audits and sporadic audits of emergency suppliers have been carried out. At present, a total of 1,655 suppliers have passed the audit, and a supplier qualification electronic archive has been established to achieve centralized control of suppliers. It laid a good foundation for establishing a reasonable supplier evaluation system. The affiliation unit has rapidly expanded the supplier's selection range of the unit through the e-commerce platform, and the bidding is more sufficient, which helps to reduce the procurement cost.
3. Material information report
Including annual demand planning reporting and management, bidding batch project reporting and management, bidding process file archiving management, contract execution management, procurement data statistics summary analysis and electronic fax and other functional modules. Mainly realize the information management, planning, bidding, contract and document management daily work informationization, standardization, process, improve work efficiency, and improve the level of material intensive management.
E-commerce platform application effect
The e-commerce platform currently entrusts the operation of Chenxi Company, including assistance in conference training, system construction, and service support content. Formed a professional service team, providing 24-hour customer service hotline service, business, technology and other services. Assisted in organizing four publicity conferences and three training sessions, established a reporting system, and summarized the application of e-commerce platforms in previous years. In combination with the procurement specifications of each factory, the "Network Procurement Specification" has been compiled, which makes the e-commerce platform operation and maintenance evidence-based and law-abiding.
From April 20XX to December 20XX, Shenhua National Energy E-Commerce Platform issued a total of 12,664 inquiries during the past three years. The number of inquiries reached 77,282, and the total number of products selected was 59,237. The amount was about 246 million yuan, and the transaction rate reached 76.65%; it achieved good application results.
1. Improve work efficiency and reduce error rate
After the unit implements electronic procurement, based on the unified e-commerce platform, the purchase orders can be released in batches, and the supplier's quotation is automatically received. The operation team launches the supplier to facilitate the transaction, realizes the electronicization of the procurement work, and averages the procurement cycle. It has been shortened by 40%, and the scope of the procurement staff has been doubled. Not only the purchasing staff's labor intensity is greatly reduced, but also the manual operation errors are reduced, and the data error rate in the process is reduced by 97%. It has effectively reduced labor intensity and improved work efficiency.
2, intelligent analysis, strengthen supervision, assist decision-making
Support procurement decisions through real-time aggregation of purchasing transaction data and multi-dimensional online statistical analysis. It will provide an objective basis for establishing a procurement transaction process management and control system, and will help to introduce a procurement performance evaluation system and implement the procurement strategy.
3. Further standardize supplier management
The traditional supplier audit is often based on the supplier's fax version of the qualification file, which is ambiguous and inefficient. Due to the differences in geography and management methods, this situation has changed comprehensively with the development of the unified supplier certification work of the company headquarters. Supplier certification and grading work were carried out according to uniform standards, and an electronic archive of supplier qualifications was established. More importantly, it integrates the supplier resources of the inquiry business of the subordinate unit and realizes centralized management and control of the supplier. And laid a good foundation for the establishment of a reasonable supplier evaluation system. The affiliation unit has rapidly expanded the supplier's choice range of the unit through the e-commerce platform, and the bidding is more sufficient.
4. In-depth implementation of the concept of material intensification
The information system contains the management concept of the enterprise. Through the centralized and on-site training during the implementation of the company's project, the information level of the procurement personnel is improved. Through the implementation of the project, the company's management model and management objectives have been publicized, which has brought about a collaborative thinking mode, realized the transformation of material procurement concepts, and laid the foundation for material intensive management.
Part 2: Material procurement plan
In order to standardize procurement behavior, ensure procurement quality, control procurement prices, improve procurement efficiency, institutionalize procurement of central materials, and formulate these measures in conjunction with the actual situation of the Center. The procurement of all materials of the Center is carried out in accordance with this procurement management method.
1. The material purchaser shall be responsible for the designated person of the center. Each user department shall propose a material purchase plan based on the supply capacity and work tasks of the existing materials. The procurement plan shall be approved by the director and then executed by the designated personnel.
Second, material procurement should generally consist of two people to form a procurement team, the procurement team consists of the buyer and the head of the use department, the responsible person of the department responsible for the supervision of the procurement of materials, the quality and price of purchased materials.
Third, the procurement of capital is fair, just and open. It must adhere to the principle of impartiality and safeguarding the interests of the school. In line with the principle of saving everywhere, and comprehensive consideration of quality, price and after-sales service, choose the preferred purchase. Really purchase items that are inexpensive, reliable, and durable.
4. The use department shall submit detailed technical requirements for the required materials before procurement. After the goods arrive, they shall be inspected in accordance with the technical requirements and relevant regulations. After the acceptance, we found that there are problems. We should deal with quality and other related issues in a timely manner to avoid economic losses. If the purchase of counterfeit products is due to dereliction of duty, the procurement personnel shall bear certain economic responsibilities.
5. After purchasing materials, they must first enter the central warehouse. The acceptance, storage and use of materials shall be strictly implemented in accordance with the relevant provisions of the Property Management Center Warehouse Management System and the Treasury Manager Job Responsibilities.
6. The retirement of fixed assets shall be carried out in accordance with the prescribed number of years, and the warehouse administrator shall confirm the retirement of fixed assets in accordance with relevant regulations. The fixed assets after retirement shall be handled by the Center in accordance with relevant regulations.
7. In case of violation of the provisions of this procurement management method, if no losses are caused to the center, the rectification shall be made within a time limit; if the loss is caused, the office of the center shall be subject to disciplinary action.
Part 3: Material procurement plan
First, general rules
Scope of application
Project materials, fixed assets, high-value turnover materials, etc.;
Procurement is not suitable for this measure.
Material type
1. From the division of labor and the executive body, it is divided into the following three categories.
Type and definition
kind
definition
Company procurement
The company determines the supplier, the company signs the contract, the company purchases, the company pays
Company selected
The company determines the supplier, the company signs the contract, the project purchase, the project payment
Project procurement
Project identification supplier, project signing contract, project procurement, project payment
Material classification process
a. Before the start of each project, the company procurement department drafts the “Project Material Classification List”, and the cost management department, engineering management department, and comprehensive department review, report to the general manager for approval, and the materials outside the list are treated as the project purchase.
B. The “Project Material Classification List” after the entry into force is promulgated by the comprehensive department and copied to the cost management department, the finance department, the procurement department, the project management department and the related project department.
2, from the material procurement cycle, the following two categories.
kind
definition
Annual material
For the materials used by the company all the year round, through the annual bidding to determine a number of suppliers that have been cooperating for many years, the supply of materials can be solved.
Project material
Around the materials used in the construction of the project, the supplier takes the start and end of the project as the cooperation cycle.
The following materials procurement must follow the principle
1. For objective reasons, the purchase of materials with a unit price of more than 10,000 yuan and which cannot be contracted shall be examined and approved according to the “sparkle procurement” process, and the price comparison procedures shall be strictly implemented.
2. For each purchase, the “requisition form” must be filled in according to the specifications. It is strictly forbidden to purchase the purchase first, or purchase the purchase without approval. The financial department of the company or the cost accounting of each project will control each purchase. Requisitions.
3. The project procurement department needs to update and check the quantity of the materials in the warehouse in time, according to the comparison between the quantity of the warehouse and the total amount of the contract, correctly select the approval process, and at the same time re-sign the contract or supplementary agreement for the purchase of the super-contract amount to avoid the contract. For external purchases, if the purchase amount exceeds the contract amount by more than 10,000 yuan, or the supply quantity and price must exceed 1% of the tentative total price of the contract, the excess part must sign a supplementary agreement. Otherwise, the relevant materials may not be allowed to be settled or reimbursed.
4. For the materials that need to be purchased, if the amount of borrowed funds is within the scope of examination and approval of the purchase, the purchasing department may directly apply for the borrowing with the approved “requisition”.
Supplementary
1. These measures are interpreted by the company's comprehensive department and signed by the general manager of the company.
2. These Measures shall be implemented as of the date of promulgation.
Second, the company procurement materials procurement process
The division of responsibilities
1. The company's procurement department
Responsible for the collection of local "company procurement" plans, purchase initiation, procurement implementation, combined with the reasonable amount of inventory review, the establishment of account books.
2. Engineering Management Department
Responsible for reviewing the monthly material plan submitted by the project and the necessity and rationality of “company procurement class” and “material purchase order”. The project engineer is responsible for organizing the acceptance of materials entering the site.
3. Cost management department
Responsible for the "company procurement" materials planning, "purchase order" verification work. Whether the main audit plan and the purchase exceed the target cost.
4. Comprehensive department
According to the need to selectively participate in or check the material purchase and entry acceptance work process, responsible for collecting relevant departments to modify the system process, and to amend the relevant work processes.
5. Project Department
Prepare the “Monthly Material Needs Plan” and submit it as scheduled. At the same time, it is responsible for material acceptance.
6. Acceptance team
The acceptance team is the executing agency for material acceptance work. The team members include at least: project engineers, project procurement departments, project warehouses, etc., the company procurement department, engineering management department, etc. participate in the acceptance of engineering materials according to the material conditions.
Reporting
1. The planning period is 30 days, which is valid from the 26th of the current month to the 25th of the following month. It is only for the preparation of the annual materials, and the project materials can be directly submitted for subscription.
2. Need to fill in the report and approve the plan
Compilation plan: It is prepared by the production department of the project department, indicating the name of the material, specific specifications, technical parameters, specific time of arrival, batch usage and use of the month, etc. The company's purchasing department supplements the unit price, total price, order time, etc. .
Approval Process
Approval link
Approval content
Warehouse, budget department,
Production manager, project manager
Review the necessity of the plan materials, the reasonableness of the quantity and whether it meets the progress requirements of the project
Engineering management department
Review the necessity of the plan materials, the reasonableness of the quantity and whether it meets the progress requirements of the project
Company procurement department
Review the reasonableness of the price
Cost management department
Review the reasonableness of the price and whether it exceeds the target cost of the project
3. Preparation of procurement plans
The company's procurement department compiles the “Monthly Purchase Plan” according to the required plans submitted by each project, and after the company's procurement department confirms, it assigns procurement tasks according to the type of materials.
Material purchase
1. For the annual materials
The "Requisition Form" is initiated by the company's procurement department according to the procurement plan, and is ordered by the general manager of the company.
2. Annual materials for project materials and unreported projects
The "Requisition Form" is initiated by the Production Department of the Project Department in advance according to the "Materials Procurement Pre-Form". After review by the budget department, warehouse, production manager and project manager of the Construction Project Department, it is sent to the company's procurement department, cost management department, and engineering management department for review. , reported to the company general manager for approval.
3. The “Requisition Form” is filed by the company's procurement department. The fixed assets and high-value turnover materials need to be copied to the company's finance department and engineering management department.
4. The company's procurement materials enter the field for acceptance
Informed before the material enters the scene
The project procurement department shall notify the project engineering department one day in advance according to the supplier's arrival time, and the organization shall accept the acceptance team for acceptance. The acceptance team is composed of the project engineering department, the project procurement department, the supervision unit and the relevant personnel designated by the project manager. The company's procurement department and engineering management department participate in or supervise the material acceptance process according to the project needs.
acceptance
The acceptance team randomly selects the incoming materials for acceptance, and the material acceptance mainly checks the following aspects:
a. Check whether the brand of the entry materials meets the requirements of the contract and the “requisition”.
b. Check whether the color, material and appearance of the incoming materials meet the design and contract requirements.
c. Check whether the size, specifications and models of the incoming materials meet the design and contract requirements.
d. Check whether the incoming materials meet the factory standards or the relevant national industry standards and the standards required by the contract.
e. Check whether the accessories and auxiliary materials required by the entry materials contract are complete and correct.
f. Check whether the product protection measures for the incoming materials are in place.
After the materials have passed the acceptance test, the members of the acceptance team will jointly sign the “Delivery Note” and the “Incoming Order”, and the project procurement department will handle the warehousing procedures of the accepted materials.
Material inspection
For materials that must be tested before they can be used, the inspection agency approved by the government department of the project site may be entrusted to conduct the inspection, and the cost shall be borne by the supplier. Materials that fail to pass the test results, and those that have not been purchased for purchase, if they have been purchased and shipped to the site, shall be immediately shipped by the supplier, and the total purchase cost of the materials shall be borne by the supplier.
For the key production and processing processes of key building materials, the engineering management department may appoint special personnel to conduct on-site follow-up supervision of its processes.
If the materials provided by the material supplier are inconsistent with the contract or the Purchase Order, they shall be handled separately as follows:
a, the material delivery unit price does not match the contract or the "requisition", the supplier bears all the difference.
b. The type, specification, model and quality grade of the material are inconsistent with the contract or the “requisition”. The construction project department strictly prohibits the entry of the batch of materials, and requires the supplier to clear the construction site and the procurement department and project management department. report.
c. The place of arrival does not match the contract or the “requisition”, and the supplier is responsible for the shipment to the agreed place.
d. When the quantity supplied is less than or more than the agreed quantity of the “Requisition”, the project warehouse needs to ask the project manager and the company purchasing department, and the batch of materials can be allowed to enter the warehouse after approval. At the same time, according to the instructions of the company's procurement department, the supplier is required to complete the goods. If the company's procurement department does not agree to the warehousing of this batch of materials, the supplier is responsible for transporting the excess or all materials of the batch out of the construction site.
e. The supply time is earlier than the agreed time, and the supplier bears the storage expenses and the risk of custody.
f. The additional contract price caused by the above reasons or later than the agreed time supply shall be borne by the supplier. The supplier shall compensate the company for the losses caused by the delay in the supply of materials due to delays in the construction period.
g. The experience of re-delivered materials or the materials already in use are still found to be inconsistent with the specifications and quality level of the contract or the “requisition”, and the supplier shall also bear the additional contract price for re-purchasing and rework. .
[Note] The above suggestions suggest that the company's procurement department and cost management department should be included in the material supply contract terms.
Third, the company selected materials procurement process
The division of responsibilities
1. Acceptance team
The acceptance team is the executing agency for material acceptance work. The team members include at least: project engineer, project procurement department, project warehouse, etc. The company procurement department and project management department participate in the on-site acceptance of engineering materials according to the material conditions.
2. Project procurement department
Responsible for the “company-selected” materials purchase, procurement implementation, account establishment, etc., and participate in the acceptance of materials.
3. Project budget department
Review the “company-selected” material procurement application, focusing on whether the material purchase meets the contract requirements and exceeds the target cost.
4. Production Manager
Review the need for material purchase and the reasonableness of the quantity, and advise the project manager on the actual purchase quantity.
5, project manager
Review or approve material purchase requests based on permissions.
6. Cost management department
The review of the “company-selected” materials purchased for a single item of over 50,000 yuan was mainly reviewed from the fund allocation and target costs of the project.
7. Engineering Management Center
The review of the “company-selected” materials purchased for more than 50,000 yuan will mainly review the necessity and quantity of the purchase. Participate in the acceptance of relevant materials according to the material properties or the needs of other departments.
8. Comprehensive department
根據需要選擇性參與或檢查材料的申購及進場驗收工作流程，負責收集相關部門對於制度流程的修改意見，，並對相關工作流程提出修訂。
辦理申購
1、發起申購
公司選定類材料，由項目部生產部根據《物料採購前置表》提前發起《申購單》，應詳細註明物品名稱、規格/型號、單位、數量、需使用日期、存貨編碼等信息，由項目採購部門採購工程師補充單價、總價、下單時間等。
2.申購審批
種類
審批環節
公司選定
5萬元以下/宗
項目採購部門、預算部門、生產經理、項目經理
5萬元以上/宗
生產經理、項目經理、公司採購部門、工程管理部門、成本管理部門
【注】在三個工作日內，對同一種類產品的申購，無論規格型號是否相同，視同為“同一宗申購”。
3、《申購單》送項目採購部門存檔，同時抄送項目部、項目預算部門、項目財務部門等部門備案，對固定資產和高值周轉材料還需抄送集團財務部門、工程管理部門。
4、審核要點
a、項目預算部門：審核材料的申購數量、價格是否符合契約要求，是否超出契約總量或總額，是否滿足目標成本的要求等。
b、生產經理：審核材料採購的必要性，同時審核材料採購數量能否滿足現場工程需要，並向項目經理提出實際申購數量的建議。
集團選定類材料進場驗收
同“公司採購材料進場驗收”
四、項目採購類材料採購流程
職責分工
1、驗收小組
驗收小組是材料驗收工作的執行機構。小組成員至少包括：項目工程師、項目採購部、項目倉庫等，公司採購部門、工程管理門、產品設計部門根據材料情況參與工程材料的入場驗收。
2、項目採購部門
負責“項目採購類”材料採購的申請、採購實施、台賬建立等工作，並參與材料的進場驗收。
3、項目預算部門
負責建立“零星採購類”材料的採購台賬，審核“項目採購類”材料採購申請。建立著重審核材料申購是否符合契約要求，是否超出目標成本，零星採購是否超出項目審批的許可權等。
4、生產經理
審核材料申購的必要性及數量的合理性，並向項目經理提出實際採購數量的建議。
5、項目經理
根據許可權審核或審批材料採購申請。
6、公司採購部門
審核超建築項目部審批許可權的“零星採購”申請，著重審核材料的價格及需用數量是否合理。
7、成本管理部門
審核超項目部審批許可權的“零星採購”申請，主要從該項目資金分配情況及目標成本等方面審核。
8、工程管理部門
審核超項目部審批許可權的“零星採購”申請，主要審核該宗申購的必要性及數量的合理性。並根據材料性能或其它部門的需要，參與相關材料的進場驗收工作。
9、綜合部門
根據需要選擇性參與或檢查材料的申購及進場驗收工作流程，負責收集相關部門對於制度流程的修改意見，，並對相關工作流程提出修訂。
辦理申購
1、發起申購
項目採購類材料，由項目部生產部根據《物料採購前置表》提前發起《申購單》，應詳細註明物品名稱、規格/型號、單位、數量、需使用日期、存貨編碼等信息，由項目採購部採購工程師補充單價、總價、下單時間等。
2、申購審批
種類
審批環節
項目採購
契約採購
項目採購部門、項目預算部門、生產經理、項目經理
零星採購
3千元以下/宗
項目採購部、項目預算部、生產經理、項目經理
3千元以上/宗
同上、公司採購部門、成本管理部門、工程管理部門
【注】在三個工作日內，對同一種類產品的申購，無論規格型號是否相同，視同為“同一宗申購“。
3、經審批的《申購單》送項目採購部門、項目倉庫、項目預算部門、項目財務部門等部門，對固定資產和高值周轉材的，還要抄送公司工程管理部門和財務部門。
零星採購材料申請審批流程
1、材料詢價
a、無預定供應商的材料
由項目採購部尋找三家或以上的供應商進行比價，填寫《比價單》並建議供應商。若因特殊原因需免比價的，填寫《免比價單》，與《申購單》一併送項目預算部門審核。
b、已有預定供應商的材料
對預先已確定供應商的物品，由採購部在固定的供應商間詢價後，填寫《比價單》並建議供應商。若只有一個供應商或其他原因需免比價的，填寫《免比價單》，，與《申購單》一併送項目預算部門審核。
2、生產經理：審核本次申購的必要性及數量的合理性，並向項目經理提出實際申購數量的建議。
3、項目經理：除審核材料的實際需用量外，須從項目的工程節點要求及工程月度進度款的申請、使用情況等方面考慮材料採購數量。
項目採購類材料進場驗收
同“公司採購材料進場驗收”
篇四：物資採購方案
第一條物質採購前要呈報專題立項報告審批,經總務處領導審批後,由部門經辦人員填寫<外購物資申報單>，填明所購物資的品名、規格、數量、價格、供貨單位名稱、地址、聯繫電話及經辦人員的姓名和電話。
第二條申報單首先由部門負責人審核簽字後，報主管院長審批。
第三條採購的物資由經辦人員按照批准的計畫進行，經辦人員對物資的數量和質量負責。
第四條採購物資的合法原始票據由經手人、驗收人簽字，此後填寫支款憑條，並附原始票據和有關批件，報領導審批。
第五條用學校資金購進的財產物資由經辦人負責將合法的原始票據進行複印，保管員驗收入庫後，再由經辦人將複印原始票據、保管員入庫驗收單一併交財務部建立學校購置固定資產、低值易耗品等會計賬務。
第六條購進或調撥的財產物資，由收貨保管員填寫入庫驗收單。一切物資入庫時，必須在規定時間辦理驗收入庫手續。包括檢查驗收財產物資的數量、質量、規格、型號等。保管員認真做好記錄收、發貨單位、時間、編號、品名、單位、數量、價格和金額，經辦人和保管員均應在入庫驗收單上籤章；經手人再將手續完備的發票、入庫驗收單連同在支款憑條，由分管領導審批後，再交會計覆核、簽章，方可報銷。入庫的物資設備說明書資料不齊全或質量、數量、規格不符合時，不得辦理入庫手續，由採購人員負責與供貨單位聯繫處理。
第七條按零售價購進的庫存商品採用零售價進行核算，其他存貨均按照進貨實際成本計價核算，調撥物資按進價乘以差價率的調撥價進行核算。
第八條領用或發出存貨採用先進先出法計算確定實際成本。
第九條領用或調撥物資由發貨方保管人員根據訂貨單填制領貨單或調撥單，發貨人和領貨人均在領貨單或調撥單上籤字，方為有效記賬憑據。
第十條領用或調撥單據由收貨方保管員驗收記賬後，及時將單據傳遞給核算員建賬。
第十一條核算員每周一將手續完備的入庫或出庫憑據交財務部進行核算。並根據審查無誤的“入庫驗收單”、“調撥物資單”、“材料消耗匯總月報表”、“退貨單”等正確計算確定各部門當月實際成本。每月27日前將各部門經營情況收支月報表及時報送財務部主管會計，以便及時反映、記錄當月會計事項。
Industry background
1.1. Analysis of the current situation of material procurement in power enterprise groups
In recent years, with the in-depth development of the power system reform, the separation of the factory network and the full implementation of the bidding Internet have brought new and severe tests to the power companies. With the gradual increase in the management and control of power enterprise group materials, each group has established an independent e-commerce platform to conduct unified management and control over the procurement of materials of subordinate power companies, which has become an important measure for the information management of various groups.
At present, the five major power groups have established a unified e-commerce platform for the Group, in addition to China Power Investment. The unified planning platform construction at the group level can reduce the investment in decentralized construction and provide intensive use of the platform. On the one hand, the subordinate units of the group apply the platform to purchase materials in a more open manner through e-commerce to reduce procurement costs; while the group headquarters collects the entire material procurement and supplier management status through the interface system of each subordinate power plant. Aggregate to monitor and manage the entire group's application status. Building an e-procurement platform is an inevitable trend of the Group's intensive management.
1.2. Morning 砻 based on the understanding of procurement management
Purchasing management is an important part of the material management business management and control, and is the core process of material cost and quality control. By standardizing the procurement business process, effectively connecting demand planning, procurement planning, procurement, supplier quotation, inventory management processes, selecting different procurement methods and procurement strategies according to different material procurement needs, through efficient, open, fair and fair The procurement method implements procurement business, drafts contract orders, and applies for payment, improving procurement efficiency and reducing procurement costs.
The target of procurement management standardizes the company's planning, procurement, contract preparation and management standards, monitors the implementation, sets management indicators, conducts assessment and optimization, to achieve process optimization; according to the procurement business, reasonable selection of procurement Ways and procurement strategies, faster procurement, improve the efficiency of procurement business, reduce the direct and indirect costs of procurement; standardize the procurement business process, from after-the-fact monitoring procurement business to full-time monitoring, can be done beforehand, Instantly monitor the entire procurement transaction process in and after the event, thereby reducing procurement risks and reducing procurement costs.
1.3. Group demand analysis
In our years of experience in building e-commerce platforms for power groups such as Huaneng Power International Co., Ltd., Zhejiang Energy Group, and State Grid Energy Development Co., Ltd., we found that e-commerce platform construction is not only a matter of software system construction, but based on Each power group's own characteristics, tailor-made for its "group version of material procurement overall solution." Therefore, we can't just focus on the development and construction of the platform system. Many power groups have failed to achieve the expected results in the promotion process of e-commerce platforms, largely because they neglect the pre-project consulting plan, and often the project side lacks. Platform operations experience and professional operations teams, which require assistance from vendors with professional consulting and operational experience.
In order to achieve the set goals and achieve better results, the power enterprise group needs to comprehensively consider a proposal that covers the entire process from material management, material procurement process planning, platform function planning, function construction, implementation, and platform operation. The input and output of the plan, consider reducing the comprehensive use cost, reducing the project risk, and have the method, team, stage, and process to achieve the project goal.
2. Overview of the program
Chenxi Group-level material procurement overall solution is designed to cooperate with the power group company to establish a leading group-level e-commerce management platform. This set of solutions makes full use of the professional materials procurement consulting expert team owned by Chenxi Company, the domestic leading material procurement management concept and the strong technical support team, combined with the accumulation of the company's 12-year material procurement business consulting and implementation process. Practical experience and introduction of advanced material management concepts of several power groups and power companies, especially the material management planning concept of State Grid Energy Development Co., Ltd., Zhejiang Energy Group e-procurement platform and Huaneng Power Co., Ltd. The group company builds an integrated sharing platform, regulates the business processes of material procurement management of subordinate power plants, reduces procurement costs, strengthens the unified management capability of power materials procurement, improves the cooperation efficiency of the entire group supply chain, and enhances the Group's material management and control. Assist in assisting power enterprise group companies to achieve an overall improvement in their corporate procurement performance.
2.1. Scope of application
Large and medium-sized power companies
2.2. Program Requirements Object
The market demand for the overall solution for the Group's material procurement is mainly for various types of material manufacturers that are expanding upstream, various types of power plants that are expanding downstream, and logistics service providers that link upstream and downstream industry chains.
3. Program features
3.1. High value-added material procurement overall solution consulting services
In the field of e-commerce solutions for the power industry, Chenxi Information is one of the best solution providers in the country. In the 20XX year, Chenxi Information began to help power companies achieve material procurement management, and achieved good application results. The unanimous recognition and high evaluation of users of the majority of power companies. At the same time, it is particularly worth mentioning that Dawn Information has provided not only a set of e-procurement systems for many power users, but also a set of e-procurement consulting services with high added value. For many years, Chenxi has been insisting on satisfying the needs of customers' refined management, and providing customers with efficient and standardized implementation services.
3.2. Group-level e-commerce platform is rich in development and operation, and has strong independent research and development capabilities.
Based on a strong technical and e-commerce service team, Chenxi Technology has successfully become Huaneng Power International Co., Ltd., Zhejiang Energy Group Co., Ltd., Hong Kong GCL Group, State Grid Energy Development Co., Ltd., State Grid Xinyuan Holdings Co., Ltd. A number of large-scale power enterprise groups have customized and developed a unified e-commerce transaction system, which is ahead of competitors in terms of technical strength and implementation experience.
Based on the background, advanced technical capabilities, high-quality services and professional implementation experience of the power industry for many years, Chenxi has an absolute ability to complete the e-procurement platform project for large enterprises/groups.
3.3. Successful customer market share ranks first in the industry
Chenxi Technology's Chenxi Purchasing Network has attracted a large number of members with professional purchasing concept. Up to now, Chenxi Technology has provided e-procurement solutions for more than 80 power companies nationwide, and relies on the mature operation experience of power companies. Provided e-procurement platform construction and rental services for automotive, chemical, shipbuilding, pharmaceutical, machinery manufacturing and other fields. The cumulative transaction volume of the platform has exceeded 8.87 billion yuan, and the platform has more than 7,000 quality suppliers in the industry. Good social benefits.
In the information age, e-commerce provides a new opportunity for traditional enterprises to enhance their core competitiveness. Facing the complex and ever-changing market competition environment, enterprises can only gain advantages in competition and continuously seek development in the process of development. survive. Chenxi Technology aims to meet the needs of enterprise users' refined procurement management, helping customers achieve one-stop shopping and become a leader in the field of procurement management.
4. Core application
4.1. Strengthening group management and management to achieve intensive management
The Power Group's overall solution for material procurement, through providing professional and in-depth material procurement consulting services, ultimately builds its own independent e-commerce platform and provides platform operation services. The e-commerce platform is based on the data synchronization between the Internet and the company's material management and control platform to realize the informationization and standardization of the procurement transactions in the entire supply chain. All purchase transaction orders of the company and its subordinate power plants are exchanged through the unified e-commerce platform and suppliers. To achieve centralized management and control of the Group's material procurement transaction business process.
Strengthen the intensive management of materials, optimize the organization system and organization of power plants in accordance with the unified deployment of the Group, implement unified management of materials; strengthen the infrastructure of material management, promote the standardization of materials, deepen the management of bidding procurement, and strengthen the construction of material emergency response system.
4.2. Building an e-procurement platform can improve the overall competitiveness of enterprises
Promote the transparency of the enterprise procurement management system
Purchasing has always been a relatively sensitive part of the operation process of enterprises. The lack of information channels makes the “black-box operation” often hidden in the procurement process. The e-procurement platform makes the procurement process “sunshine”, suppliers, quotation opportunities and even Prices are no longer private information for certain purchasers, allowing many important procurement information to be fully shared within the scope of the license, effectively curbing the possibility of corruption.
Promote the popularization of e-commerce technology in enterprise use
Driven by the e-procurement of large-scale enterprises, the SMEs procurement collaborative business system and Huaneng e-commerce platform will be interconnected to accelerate the pace of e-commerce application of SMEs, promote the sharing of resources between upstream and downstream enterprises in the industry chain, and promote inter-enterprise electronics. Business, improve the market response capacity and comprehensive competitiveness of the corporate group.
Help enterprises achieve the organic combination of advanced management ideas and corporate procurement practices
Strategic procurement and B2B procurement concept are the popular material purchasing ideas in the world. The platform collaborative business system has accumulated a lot of enterprise material management experience, which reflects the professional management requirements of material procurement segmentation management and job separation, and will reflect the advanced nature. It also has the industry-oriented material procurement management idea, combined with advanced management modes and systems such as logistics management and procurement management, and is integrated into software products.
Conducive to scientific decision-making
Enterprises can build an e-commerce platform and create a good environment for them to use modern management methods. The decision makers can obtain the integrity of relevant information in real-time data reporting and historical data analysis, and provide accurate and timely information support for high-level decision-making.
Improve procurement efficiency and improve procurement quality
By reorganizing and re-engineering traditional procurement processes and models, the efficiency of the procurement department has been greatly improved, monitoring has been strengthened, management costs and procurement costs have been reduced to varying degrees, management functions have been upgraded, and procurement data has become a company resource. Corporate information disclosure is more rapid, open and smooth, which enables enterprises to obtain greater benefits in terms of management concepts, management methods, and management efficiency, and enhances the mutual cooperation between the company's internal and external supply chains, thereby improving procurement efficiency and enhancing procurement. quality.
Humanized system function, deep chemical management business application
Construct a material and bidding management platform for the power plant of the group company, and establish a library of expert evaluation and supplier information. Implement a large material strategy, and establish a system of information collection, statistics, analysis, inquiry and supervision under the premise of unified regulation. Through information technology, the bidding of power materials is open, fair and just, and the standardization and standardization of material management are sought. Integrate existing resources, realize unified bidding, unified procurement, and unified settlement of bulk power materials, gradually realize e-commerce of fund settlement, and establish a dynamic management and monitoring analysis system for material procurement, so as to effectively control and reduce procurement costs and improve enterprise efficiency.
5. Typical customers
5.1. Huaneng International E-Commerce Platform Case Introduction
Management ideas for platform construction
Huaneng, a large power generation group, includes dozens of power plants. The annual procurement of materials is huge. However, as a group company, it is difficult to fully utilize the scale advantages of the entire group. It is also difficult to effectively implement the power plants in the group. Material adjustment and synergistic reserve. Huaneng's e-commerce platform is built throughout the group. On the one hand, each power plant can use the platform to conduct material procurement in a more open manner through e-commerce to reduce procurement costs, and to conduct inter-plant related projects through e-commerce platforms. Collaboration of information such as inventory backlog and spare parts reserve; and the group headquarters, as the top management of the platform, conducts unified monitoring and management of the entire group's procurement resources through the e-commerce platform.
Huaneng Power International Co., Ltd. relies on the strong technical support team of Chenxi Technology to build an e-commerce platform based on world-class technology. The guiding ideology of the platform construction is based on the full implementation of the scientific concept of development. Through the promotion of the level of informatization, under the leadership of Huaneng International Corporate Culture, it actively develops e-commerce applications, promotes the management innovation of material procurement work, and realizes the optimal allocation of resources. And efficient application, optimize supply chain management, improve the market's market response and scientific decision-making level, and enhance the core competitiveness of enterprises.
Business application and corresponding platform functions
Chenxi Technology has independently developed the Huaneng International E-Commerce Platform System for Huaneng Power International Co., Ltd., which has been successfully applied by many Fortune 500 companies. The system is based on the Oracle-Exchange system and is integrated in the implementation. Huaneng International's business procurement features are fully customized and incorporate a number of innovative factors. Platform construction of a company-level dynamic information interactive platform with comprehensive business management functions, to achieve multiple functions such as bidding, various procurement, material management, contract management, asset management, supplier management, etc., improve e-commerce management system, reduce costs and improve Efficiency, build a supply chain management system with Huaneng characteristics, and build a professional electronic portal for Huaneng's business work.
In view of the overall planning of Huaneng International Material Management, from the perspective of group management, the platform construction is divided into two platforms, an internal centralized management and control platform and an external decentralized monitoring platform. At the same time, the two platforms are fully integrated and business interaction.
E-commerce platform application effect
1. Received the first prize of scientific and technological management innovation achievements
Huaneng International E-Commerce Platform passed the formal acceptance in 20XX; in March 20XX, it successfully passed the safety assessment organized by the Information Security Research Institute of China Electric Power Research Institute, in line with the national information system security level protection standard; The first prize was awarded in the national power industry enterprise management modernization evaluation organized by the Enterprise Federation.
2. Group application effect
As of December 20XX, a total of 88 procurement units of Huaneng Power relied on the platform for online procurement. In the year of 20XX, the subordinate power plants completed a total purchase of 1.28 billion yuan through the platform, and the platform purchased a total of 12,803 items. The amount is generally lower than the estimated budget or the plan estimate.
4. Supplier resources are effectively integrated through the platform:
On the one hand, under the scientific management of the platform, the supplier dynamically maintains the registration information and actively participates in the platform business; on the other hand, the purchaser can know the supplier resources of the company at any time through the platform, and query all the business and evaluation of the supplier, according to You need to choose a supplier to conduct business. Optimize resource integration with the platform's powerful vendor service capabilities.
Competition between modern companies has turned into competition between supply chains. The use of e-commerce technology to implement supply chain management, effectively promote the integration of business processes and the interconnection of information systems among cooperative enterprises, improve the market response capability and comprehensive competitiveness of both parties, and ultimately create a final realization and cooperation of a supply chain system with Huaneng characteristics. The cooperation of suppliers is win-win and common development.
5.2. Case of Shenhua Guoneng Group e-commerce platform
Management ideas for platform construction
Shenhua Guoneng Group is a wholly-owned subsidiary of Shenhua Group. It was established in April 20XX. Shenhua Guoneng Group is one of the main business units of Shenhua Group's coal and electricity sector. It mainly develops and builds a coal-electricity integrated industrial base and supports the development of coal development. , transportation, warehousing and distribution operations. It directly manages 35 wholly-owned and controlled subsidiaries and branches. The company has a registered capital of 7 billion yuan and operates in 15 provinces, municipalities and autonomous regions.
In order to achieve centralized management and control of material management business, Shenhua Guoneng Group Materials Department began planning material information construction in 20XX. By the end of 20XX, it has built and promoted the application of e-commerce platform, supplier management system and material information reporting system. Develop competitive negotiations and upgrade the material information reporting system. The e-commerce platform currently covers all 12 units in the Group's operating period.
Business application and corresponding platform functions
1. E-commerce platform
The e-commerce platform of Shenhua Guoneng Group has been in operation for three years since it was launched in April 20XX. At present, there are 12 units that use net mining, namely Dagang Power Plant, Qindian Power Company, Jiaozuo Power Plant, Chongqing Power Plant, Fugu Company, Shener Power Plant, Baima Company, Wangqu Company, Hequ Company, Mengdong Company, Fukang Company and Hami Company have realized the purchase of units in the operation period. The platform function is mainly based on inquiry, price comparison and cooperation transaction function, and is applied to the daily procurement of standardized materials of each unit, and includes functions such as comprehensive inquiry, abnormal inquiry analysis, approval process management, supplier management, blacklist management, etc. ERP developed an interface program that implements data integration.
2. Supplier Management
As an important part of material management, supplier management includes functions such as supplier basic information management, pre-assessment management and supplier transaction stage evaluation, which realizes data integration and sharing of suppliers. Since 20XX, 6 batches of supplier audits and sporadic audits of emergency suppliers have been carried out. At present, a total of 1,655 suppliers have passed the audit, and a supplier qualification electronic archive has been established to achieve centralized control of suppliers. It laid a good foundation for establishing a reasonable supplier evaluation system. The affiliation unit has rapidly expanded the supplier's selection range of the unit through the e-commerce platform, and the bidding is more sufficient, which helps to reduce the procurement cost.
3. Material information report
Including annual demand planning reporting and management, bidding batch project reporting and management, bidding process file archiving management, contract execution management, procurement data statistics summary analysis and electronic fax and other functional modules. Mainly realize the information management, planning, bidding, contract and document management daily work informationization, standardization, process, improve work efficiency, and improve the level of material intensive management.
E-commerce platform application effect
The e-commerce platform currently entrusts the operation of Chenxi Company, including assistance in conference training, system construction, and service support content. Formed a professional service team, providing 24-hour customer service hotline service, business, technology and other services. Assisted in organizing four publicity conferences and three training sessions, established a reporting system, and summarized the application of e-commerce platforms in previous years. In combination with the procurement specifications of each factory, the "Network Procurement Specification" has been compiled, which makes the e-commerce platform operation and maintenance evidence-based and law-abiding.
From April 20XX to December 20XX, Shenhua National Energy E-Commerce Platform issued a total of 12,664 inquiries during the past three years. The number of inquiries reached 77,282, and the total number of products selected was 59,237. The amount was about 246 million yuan, and the transaction rate reached 76.65%; it achieved good application results.
1. Improve work efficiency and reduce error rate
After the unit implements electronic procurement, based on the unified e-commerce platform, the purchase orders can be released in batches, and the supplier's quotation is automatically received. The operation team launches the supplier to facilitate the transaction, realizes the electronicization of the procurement work, and averages the procurement cycle. It has been shortened by 40%, and the scope of the procurement staff has been doubled. Not only the purchasing staff's labor intensity is greatly reduced, but also the manual operation errors are reduced, and the data error rate in the process is reduced by 97%. It has effectively reduced labor intensity and improved work efficiency.
2, intelligent analysis, strengthen supervision, assist decision-making
Support procurement decisions through real-time aggregation of purchasing transaction data and multi-dimensional online statistical analysis. It will provide an objective basis for establishing a procurement transaction process management and control system, and will help to introduce a procurement performance evaluation system and implement the procurement strategy.
3. Further standardize supplier management
The traditional supplier audit is often based on the supplier's fax version of the qualification file, which is ambiguous and inefficient. Due to the differences in geography and management methods, this situation has changed comprehensively with the development of the unified supplier certification work of the company headquarters. Supplier certification and grading work were carried out according to uniform standards, and an electronic archive of supplier qualifications was established. More importantly, it integrates the supplier resources of the inquiry business of the subordinate unit and realizes centralized management and control of the supplier. And laid a good foundation for the establishment of a reasonable supplier evaluation system. The affiliation unit has rapidly expanded the supplier's choice range of the unit through the e-commerce platform, and the bidding is more sufficient.
4. In-depth implementation of the concept of material intensification
The information system contains the management concept of the enterprise. Through the centralized and on-site training during the implementation of the company's project, the information level of the procurement personnel is improved. Through the implementation of the project, the company's management model and management objectives have been publicized, which has brought about a collaborative thinking mode, realized the transformation of material procurement concepts, and laid the foundation for material intensive management.
Part 2: Material procurement plan
In order to standardize procurement behavior, ensure procurement quality, control procurement prices, improve procurement efficiency, institutionalize procurement of central materials, and formulate these measures in conjunction with the actual situation of the Center. The procurement of all materials of the Center is carried out in accordance with this procurement management method.
1. The material purchaser shall be responsible for the designated person of the center. Each user department shall propose a material purchase plan based on the supply capacity and work tasks of the existing materials. The procurement plan shall be approved by the director and then executed by the designated personnel.
Second, material procurement should generally consist of two people to form a procurement team, the procurement team consists of the buyer and the head of the use department, the responsible person of the department responsible for the supervision of the procurement of materials, the quality and price of purchased materials.
Third, the procurement of capital is fair, just and open. It must adhere to the principle of impartiality and safeguarding the interests of the school. In line with the principle of saving everywhere, and comprehensive consideration of quality, price and after-sales service, choose the preferred purchase. Really purchase items that are inexpensive, reliable, and durable.
4. The use department shall submit detailed technical requirements for the required materials before procurement. After the goods arrive, they shall be inspected in accordance with the technical requirements and relevant regulations. After the acceptance, we found that there are problems. We should deal with quality and other related issues in a timely manner to avoid economic losses. If the purchase of counterfeit products is due to dereliction of duty, the procurement personnel shall bear certain economic responsibilities.
5. After purchasing materials, they must first enter the central warehouse. The acceptance, storage and use of materials shall be strictly implemented in accordance with the relevant provisions of the Property Management Center Warehouse Management System and the Treasury Manager Job Responsibilities.
6. The retirement of fixed assets shall be carried out in accordance with the prescribed number of years, and the warehouse administrator shall confirm the retirement of fixed assets in accordance with relevant regulations. The fixed assets after retirement shall be handled by the Center in accordance with relevant regulations.
7. In case of violation of the provisions of this procurement management method, if no losses are caused to the center, the rectification shall be made within a time limit; if the loss is caused, the office of the center shall be subject to disciplinary action.
Part 3: Material procurement plan
First, general rules
Scope of application
Project materials, fixed assets, high-value turnover materials, etc.;
Procurement is not suitable for this measure.
Material type
1. From the division of labor and the executive body, it is divided into the following three categories.
Type and definition
kind
definition
Company procurement
The company determines the supplier, the company signs the contract, the company purchases, the company pays
Company selected
The company determines the supplier, the company signs the contract, the project purchase, the project payment
Project procurement
Project identification supplier, project signing contract, project procurement, project payment
Material classification process
a. Before the start of each project, the company procurement department drafts the “Project Material Classification List”, and the cost management department, engineering management department, and comprehensive department review, report to the general manager for approval, and the materials outside the list are treated as the project purchase.
B. The “Project Material Classification List” after the entry into force is promulgated by the comprehensive department and copied to the cost management department, the finance department, the procurement department, the project management department and the related project department.
2, from the material procurement cycle, the following two categories.
kind
definition
Annual material
For the materials used by the company all the year round, through the annual bidding to determine a number of suppliers that have been cooperating for many years, the supply of materials can be solved.
Project material
Around the materials used in the construction of the project, the supplier takes the start and end of the project as the cooperation cycle.
The following materials procurement must follow the principle
1. For objective reasons, the purchase of materials with a unit price of more than 10,000 yuan and which cannot be contracted shall be examined and approved according to the “sparkle procurement” process, and the price comparison procedures shall be strictly implemented.
2. For each purchase, the “requisition form” must be filled in according to the specifications. It is strictly forbidden to purchase the purchase first, or purchase the purchase without approval. The financial department of the company or the cost accounting of each project will control each purchase. Requisitions.
3. The project procurement department needs to update and check the quantity of the materials in the warehouse in time, according to the comparison between the quantity of the warehouse and the total amount of the contract, correctly select the approval process, and at the same time re-sign the contract or supplementary agreement for the purchase of the super-contract amount to avoid the contract. For external purchases, if the purchase amount exceeds the contract amount by more than 10,000 yuan, or the supply quantity and price must exceed 1% of the tentative total price of the contract, the excess part must sign a supplementary agreement. Otherwise, the relevant materials may not be allowed to be settled or reimbursed.
4. For the materials that need to be purchased, if the amount of borrowed funds is within the scope of examination and approval of the purchase, the purchasing department may directly apply for the borrowing with the approved “requisition”.
Supplementary
1. These measures are interpreted by the company's comprehensive department and signed by the general manager of the company.
2. These Measures shall be implemented as of the date of promulgation.
Second, the company procurement materials procurement process
The division of responsibilities
1. The company's procurement department
Responsible for the collection of local "company procurement" plans, purchase initiation, procurement implementation, combined with the reasonable amount of inventory review, the establishment of account books.
2. Engineering Management Department
Responsible for reviewing the monthly material plan submitted by the project and the necessity and rationality of “company procurement class” and “material purchase order”. The project engineer is responsible for organizing the acceptance of materials entering the site.
3. Cost management department
Responsible for the "company procurement" materials planning, "purchase order" verification work. Whether the main audit plan and the purchase exceed the target cost.
4. Comprehensive department
According to the need to selectively participate in or check the material purchase and entry acceptance work process, responsible for collecting relevant departments to modify the system process, and to amend the relevant work processes.
5. Project Department
Prepare the “Monthly Material Needs Plan” and submit it as scheduled. At the same time, it is responsible for material acceptance.
6. Acceptance team
The acceptance team is the executing agency for material acceptance work. The team members include at least: project engineers, project procurement departments, project warehouses, etc., the company procurement department, engineering management department, etc. participate in the acceptance of engineering materials according to the material conditions.
Reporting
1. The planning period is 30 days, which is valid from the 26th of the current month to the 25th of the following month. It is only for the preparation of the annual materials, and the project materials can be directly submitted for subscription.
2. Need to fill in the report and approve the plan
Compilation plan: It is prepared by the production department of the project department, indicating the name of the material, specific specifications, technical parameters, specific time of arrival, batch usage and use of the month, etc. The company's purchasing department supplements the unit price, total price, order time, etc. .
Approval Process
Approval link
Approval content
Warehouse, budget department,
Production manager, project manager
Review the necessity of the plan materials, the reasonableness of the quantity and whether it meets the progress requirements of the project
Engineering management department
Review the necessity of the plan materials, the reasonableness of the quantity and whether it meets the progress requirements of the project
Company procurement department
Review the reasonableness of the price
Cost management department
Review the reasonableness of the price and whether it exceeds the target cost of the project
3. Preparation of procurement plans
The company's procurement department compiles the “Monthly Purchase Plan” according to the required plans submitted by each project, and after the company's procurement department confirms, it assigns procurement tasks according to the type of materials.
Material purchase
1. For the annual materials
The "Requisition Form" is initiated by the company's procurement department according to the procurement plan, and is ordered by the general manager of the company.
2. Annual materials for project materials and unreported projects
The "Requisition Form" is initiated by the Production Department of the Project Department in advance according to the "Materials Procurement Pre-Form". After review by the budget department, warehouse, production manager and project manager of the Construction Project Department, it is sent to the company's procurement department, cost management department, and engineering management department for review. , reported to the company general manager for approval.
3. The “Requisition Form” is filed by the company's procurement department. The fixed assets and high-value turnover materials need to be copied to the company's finance department and engineering management department.
4. The company's procurement materials enter the field for acceptance
Informed before the material enters the scene
The project procurement department shall notify the project engineering department one day in advance according to the supplier's arrival time, and the organization shall accept the acceptance team for acceptance. The acceptance team is composed of the project engineering department, the project procurement department, the supervision unit and the relevant personnel designated by the project manager. The company's procurement department and engineering management department participate in or supervise the material acceptance process according to the project needs.
acceptance
The acceptance team randomly selects the incoming materials for acceptance, and the material acceptance mainly checks the following aspects:
a. Check whether the brand of the entry materials meets the requirements of the contract and the “requisition”.
b. Check whether the color, material and appearance of the incoming materials meet the design and contract requirements.
c. Check whether the size, specifications and models of the incoming materials meet the design and contract requirements.
d. Check whether the incoming materials meet the factory standards or the relevant national industry standards and the standards required by the contract.
e. Check whether the accessories and auxiliary materials required by the entry materials contract are complete and correct.
f. Check whether the product protection measures for the incoming materials are in place.
After the materials have passed the acceptance test, the members of the acceptance team will jointly sign the “Delivery Note” and the “Incoming Order”, and the project procurement department will handle the warehousing procedures of the accepted materials.
Material inspection
For materials that must be tested before they can be used, the inspection agency approved by the government department of the project site may be entrusted to conduct the inspection, and the cost shall be borne by the supplier. Materials that fail to pass the test results, and those that have not been purchased for purchase, if they have been purchased and shipped to the site, shall be immediately shipped by the supplier, and the total purchase cost of the materials shall be borne by the supplier.
For the key production and processing processes of key building materials, the engineering management department may appoint special personnel to conduct on-site follow-up supervision of its processes.
If the materials provided by the material supplier are inconsistent with the contract or the Purchase Order, they shall be handled separately as follows:
a, the material delivery unit price does not match the contract or the "requisition", the supplier bears all the difference.
b. The type, specification, model and quality grade of the material are inconsistent with the contract or the “requisition”. The construction project department strictly prohibits the entry of the batch of materials, and requires the supplier to clear the construction site and the procurement department and project management department. report.
c. The place of arrival does not match the contract or the “requisition”, and the supplier is responsible for the shipment to the agreed place.
d. When the quantity supplied is less than or more than the agreed quantity of the “Requisition”, the project warehouse needs to ask the project manager and the company purchasing department, and the batch of materials can be allowed to enter the warehouse after approval. At the same time, according to the instructions of the company's procurement department, the supplier is required to complete the goods. If the company's procurement department does not agree to the warehousing of this batch of materials, the supplier is responsible for transporting the excess or all materials of the batch out of the construction site.
e. The supply time is earlier than the agreed time, and the supplier bears the storage expenses and the risk of custody.
f. The additional contract price caused by the above reasons or later than the agreed time supply shall be borne by the supplier. The supplier shall compensate the company for the losses caused by the delay in the supply of materials due to delays in the construction period.
g. The experience of re-delivered materials or the materials already in use are still found to be inconsistent with the specifications and quality level of the contract or the “requisition”, and the supplier shall also bear the additional contract price for re-purchasing and rework. .
[Note] The above suggestions suggest that the company's procurement department and cost management department should be included in the material supply contract terms.
Third, the company selected materials procurement process
The division of responsibilities
1. Acceptance team
The acceptance team is the executing agency for material acceptance work. The team members include at least: project engineer, project procurement department, project warehouse, etc. The company procurement department and project management department participate in the on-site acceptance of engineering materials according to the material conditions.
2. Project procurement department
Responsible for the “company-selected” materials purchase, procurement implementation, account establishment, etc., and participate in the acceptance of materials.
3. Project budget department
Review the “company-selected” material procurement application, focusing on whether the material purchase meets the contract requirements and exceeds the target cost.
4. Production Manager
Review the need for material purchase and the reasonableness of the quantity, and advise the project manager on the actual purchase quantity.
5, project manager
Review or approve material purchase requests based on permissions.
6. Cost management department
The review of the “company-selected” materials purchased for a single item of over 50,000 yuan was mainly reviewed from the fund allocation and target costs of the project.
7. Engineering Management Center
The review of the “company-selected” materials purchased for more than 50,000 yuan will mainly review the necessity and quantity of the purchase. Participate in the acceptance of relevant materials according to the material properties or the needs of other departments.
8. Comprehensive department
根據需要選擇性參與或檢查材料的申購及進場驗收工作流程，負責收集相關部門對於制度流程的修改意見，，並對相關工作流程提出修訂。
辦理申購
1、發起申購
公司選定類材料，由項目部生產部根據《物料採購前置表》提前發起《申購單》，應詳細註明物品名稱、規格/型號、單位、數量、需使用日期、存貨編碼等信息，由項目採購部門採購工程師補充單價、總價、下單時間等。
2.申購審批
種類
審批環節
公司選定
5萬元以下/宗
項目採購部門、預算部門、生產經理、項目經理
5萬元以上/宗
生產經理、項目經理、公司採購部門、工程管理部門、成本管理部門
【注】在三個工作日內，對同一種類產品的申購，無論規格型號是否相同，視同為“同一宗申購”。
3、《申購單》送項目採購部門存檔，同時抄送項目部、項目預算部門、項目財務部門等部門備案，對固定資產和高值周轉材料還需抄送集團財務部門、工程管理部門。
4、審核要點
a、項目預算部門：審核材料的申購數量、價格是否符合契約要求，是否超出契約總量或總額，是否滿足目標成本的要求等。
b、生產經理：審核材料採購的必要性，同時審核材料採購數量能否滿足現場工程需要，並向項目經理提出實際申購數量的建議。
集團選定類材料進場驗收
同“公司採購材料進場驗收”
四、項目採購類材料採購流程
職責分工
1、驗收小組
驗收小組是材料驗收工作的執行機構。小組成員至少包括：項目工程師、項目採購部、項目倉庫等，公司採購部門、工程管理門、產品設計部門根據材料情況參與工程材料的入場驗收。
2、項目採購部門
負責“項目採購類”材料採購的申請、採購實施、台賬建立等工作，並參與材料的進場驗收。
3、項目預算部門
負責建立“零星採購類”材料的採購台賬，審核“項目採購類”材料採購申請。建立著重審核材料申購是否符合契約要求，是否超出目標成本，零星採購是否超出項目審批的許可權等。
4、生產經理
審核材料申購的必要性及數量的合理性，並向項目經理提出實際採購數量的建議。
5、項目經理
根據許可權審核或審批材料採購申請。
6、公司採購部門
審核超建築項目部審批許可權的“零星採購”申請，著重審核材料的價格及需用數量是否合理。
7、成本管理部門
審核超項目部審批許可權的“零星採購”申請，主要從該項目資金分配情況及目標成本等方面審核。
8、工程管理部門
審核超項目部審批許可權的“零星採購”申請，主要審核該宗申購的必要性及數量的合理性。並根據材料性能或其它部門的需要，參與相關材料的進場驗收工作。
9、綜合部門
根據需要選擇性參與或檢查材料的申購及進場驗收工作流程，負責收集相關部門對於制度流程的修改意見，，並對相關工作流程提出修訂。
辦理申購
1、發起申購
項目採購類材料，由項目部生產部根據《物料採購前置表》提前發起《申購單》，應詳細註明物品名稱、規格/型號、單位、數量、需使用日期、存貨編碼等信息，由項目採購部採購工程師補充單價、總價、下單時間等。
2、申購審批
種類
審批環節
項目採購
契約採購
項目採購部門、項目預算部門、生產經理、項目經理
零星採購
3千元以下/宗
項目採購部、項目預算部、生產經理、項目經理
3千元以上/宗
同上、公司採購部門、成本管理部門、工程管理部門
【注】在三個工作日內，對同一種類產品的申購，無論規格型號是否相同，視同為“同一宗申購“。
3、經審批的《申購單》送項目採購部門、項目倉庫、項目預算部門、項目財務部門等部門，對固定資產和高值周轉材的，還要抄送公司工程管理部門和財務部門。
零星採購材料申請審批流程
1、材料詢價
a、無預定供應商的材料
由項目採購部尋找三家或以上的供應商進行比價，填寫《比價單》並建議供應商。若因特殊原因需免比價的，填寫《免比價單》，與《申購單》一併送項目預算部門審核。
b、已有預定供應商的材料
對預先已確定供應商的物品，由採購部在固定的供應商間詢價後，填寫《比價單》並建議供應商。若只有一個供應商或其他原因需免比價的，填寫《免比價單》，，與《申購單》一併送項目預算部門審核。
2、生產經理：審核本次申購的必要性及數量的合理性，並向項目經理提出實際申購數量的建議。
3、項目經理：除審核材料的實際需用量外，須從項目的工程節點要求及工程月度進度款的申請、使用情況等方面考慮材料採購數量。
項目採購類材料進場驗收
同“公司採購材料進場驗收”
篇四：物資採購方案
第一條物質採購前要呈報專題立項報告審批,經總務處領導審批後,由部門經辦人員填寫<外購物資申報單>，填明所購物資的品名、規格、數量、價格、供貨單位名稱、地址、聯繫電話及經辦人員的姓名和電話。
第二條申報單首先由部門負責人審核簽字後，報主管院長審批。
第三條採購的物資由經辦人員按照批准的計畫進行，經辦人員對物資的數量和質量負責。
第四條採購物資的合法原始票據由經手人、驗收人簽字，此後填寫支款憑條，並附原始票據和有關批件，報領導審批。
第五條用學校資金購進的財產物資由經辦人負責將合法的原始票據進行複印，保管員驗收入庫後，再由經辦人將複印原始票據、保管員入庫驗收單一併交財務部建立學校購置固定資產、低值易耗品等會計賬務。
第六條購進或調撥的財產物資，由收貨保管員填寫入庫驗收單。一切物資入庫時，必須在規定時間辦理驗收入庫手續。包括檢查驗收財產物資的數量、質量、規格、型號等。保管員認真做好記錄收、發貨單位、時間、編號、品名、單位、數量、價格和金額，經辦人和保管員均應在入庫驗收單上籤章；經手人再將手續完備的發票、入庫驗收單連同在支款憑條，由分管領導審批後，再交會計覆核、簽章，方可報銷。入庫的物資設備說明書資料不齊全或質量、數量、規格不符合時，不得辦理入庫手續，由採購人員負責與供貨單位聯繫處理。
第七條按零售價購進的庫存商品採用零售價進行核算，其他存貨均按照進貨實際成本計價核算，調撥物資按進價乘以差價率的調撥價進行核算。
第八條領用或發出存貨採用先進先出法計算確定實際成本。
第九條領用或調撥物資由發貨方保管人員根據訂貨單填制領貨單或調撥單，發貨人和領貨人均在領貨單或調撥單上籤字，方為有效記賬憑據。
第十條領用或調撥單據由收貨方保管員驗收記賬後，及時將單據傳遞給核算員建賬。
第十一條核算員每周一將手續完備的入庫或出庫憑據交財務部進行核算。並根據審查無誤的“入庫驗收單”、“調撥物資單”、“材料消耗匯總月報表”、“退貨單”等正確計算確定各部門當月實際成本。每月27日前將各部門經營情況收支月報表及時報送財務部主管會計，以便及時反映、記錄當月會計事項。
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