Candlelight Society 10th Anniversary Party Planning Book

First, the purpose of the event

1. On the occasion of the 60th anniversary of HKUST, follow the spiritual instructions of the Youth League Committee of our college to create a positive and healthy dedication in the whole school; show the style and gratitude of our college students, let our students know more about HKUST, understand art and Design school, feel the deep public welfare of our candlelight society.

2. Celebrate the 10th Anniversary of the Founding of the Young Volunteers Association of the School of Art and Design.

3. Enrich campus cultural life, call for more students to dedicate themselves to public welfare undertakings, and advocate a harmonious campus culture trend;

4. Expand the influence of Candlelight Society, showcase the charity of charity, cultivate the organization, practice and cooperation ability of all departments of Candlelight, promote the interaction between Candlelight and the school's students and the public, and strengthen the candlelight and school. The public welfare associations of the internal public welfare associations and other college art groups have made our hospital's "candle dedication" more deeply rooted in the hearts of the people.

Second, the theme of the event

After ten years of candlelight, focus on public welfare and dedication to self.

Third, the event time

November 9th, XX, 19:00 - 21:00

Fourth, the event location

Xiyuan Square, Kaiyuan Campus, Henan University of Science and Technology

V. Organizer

The College of Art and Design, the Youth League of the College of Art and Design - Candlelight Society.

Sixth, the organizer

Academy of Arts and Design Youth Association - Candlelight Society sound of nature association.

Seven, facing the staff

The teachers and students of Henan University of Science and Technology and the society are committed to the public welfare group.

Eight, the tone of the event

Think back to ten years - youth - passionate - blessings.

IX. Main functions and division of labor

a) Event planning and creativity: The organization department of the Candlelight Society and the Secretariat determine the tone of the event according to the instructions of the Youth League Committee, propose the program creativity, and prepare the planning book. After the review, the activity is organized according to the planning book.

b) Fundraising: According to the specific form of the event, the Ministry of Foreign Affairs selects suitable and sincere cooperation merchants to draw sponsorship; the Ministry of Finance applies for part of the funds to the Youth League Committee.

c) Site application: The office submits the venue application to apply for the venue;

d) Event promotion: Propaganda Department produces stage curtains and posters, exhibition boards, campus banners

e) Rehearsal training for the program: The Secretariat supervises the rehearsal of each program on time and in good quality.

Ten, prop statistics

a) Sign-in supplies: 1 table, 2 pens, 1 sign in the table.

b Auditorium supplies: a number of chairs, a number of tables, a number of mineral water, a number of program listings, a number of fluorescent sticks.

c) Stage props: 4 sounds, lights, microphones, 12 pairs of batteries, some fake flowers, several certificates, 2 projectors, 2 screens, a large number of posters, 2 cameras, some curtains, red carpet

Several, one power supply, one set of tuning equipment, one set of lighting control system, and one set of video transmission system;

XI. Ways of publicity

1. The Ministry of Communications writes a publicity campaign for the broadcast at the four major campus radio stations;

2. The production of posters and publicity panels of the Propaganda Department is posted in the densely populated areas of the campus;

3. Pull a promotional banner on the campus;

4. The Ministry of Communications contacted the school press group to conduct a full report. If necessary, contact the social media such as the university to publicize and report on the party;

5, the production of the candlelight video video, the party broadcast live.

6. Send invitation notices to the brothers' associations of each college to mobilize other clubs to promote the activities together.

Twelve, party process

The overall process: 18:50 audience admission, all preparations for the venue are ready - → 19::00 opening dance - → the host announced the opening of the party - → lead speech - → 4 programs

—→Watch the video—→4 shows—→the sweepstakes—→the remaining shows—→the host announces the closing of the party—→the guest and the audience exit

Thirteen, program settings

Dance, songs, essays, martial arts, fashion shows, etc., for the active evening atmosphere, there is an interactive game with prizes and answers. Organized by the organization of the Candlelight Society, the Secretariat collected the program throughout the school, and invited social welfare organizations to participate in the screening of the program according to the tone of the evening. See Schedule 1 for the detailed program list.

Thirteen, training arrangements

Office. The organization department is responsible for the training of alternative programs, reminders, props preparation, and check-in for each rehearsal. See the attached table for the check-in form.

14. The division of drama at the party

Division of labor:

1. The general responsibility of the drama: Shi Leigang

2. General coordination of drama: Wang Xiaoli, Zhong Guanyun

3 stage group: office. secretariat

4. Sign-in group: Organization Department

5, accompaniment group: Finance Department

6, microphone group: the Department of External Relations

7, reminder group: the Ministry of the Ministry of thought

8, prop group: office

Contact details of the event personnel are listed in Schedule III.

Fifteen, post-data compilation

a) The Ministry of Communications is responsible for organizing and collecting photos, videos and other materials to the ITS Board of Directors;

b) The Ministry of Communications is responsible for writing the activity newsletter and summary of the activities to the ITS archive;

c) It is possible to collect the activities of the activities in various departments as information for future publicity.

16. Activity budget

Total: 2274 yuan

Seventeen, emergency plan

Possible problems: Emergency measures:

1 microphone, speaker no sound in the middle 1 more spare microphone and spare battery

2 actors and staff are not in order 2 temporarily change the performance sequence to delay the performance

3 host forget words or wrong words 3 host can take a small note manuscript

4 items are not uniform or temporary problems 4 temporarily cancel the program or find alternative tools

5 power outage 5 contact the logistics department in advance to ensure that electricity is available at night.

Eighteen, supplementary

List of work rules before and during the party:

1) Transfer invitation work to complete work on the 5th

2) Release the program list 9th 18:20 Finished

3) Venue server 9th 18:20

4) Leading the audience to enter the venue on the 9th 18:40

5) Handling equipment 9th 14:50 finished

6) Stage construction work 9th, 15:00

7) Lighting installation and commissioning work 9th, 17:00 is completed

8) Speaker equipment debugging work 9th 17:00 is completed

9) Dressing room dressing room arrangement work 9 days 16:30 finished

10) Makeup work 9th 14:00--16:00

11) Preparation of costume items 9:16:30

12) Handling tables and chairs and computers 9:17:30

13) Background layout work 9th 17:00 is completed

14) The locker room service staff is in place 9:18:50

15) Maintain order staff is in place 9:18:20

16) Stage props service personnel are in place 9:18:50

17) The camera staff is in place at 9:18 am

18) Wire and equipment caretakers are in place on the 9th 18:20

19) Preview program preparation work starts at 16:30

20) Entry and exit control work starts at 18:50

Note: The heads of ministers represent their own department;

When the responsible person has not started his own work or completed his work, please voluntarily participate in the work of other responsible persons to speed up the overall work process.

List of working rules after the party:

1) The collection and return of the rented clothing items will be returned on November 10th.

2) The collection and return of the school’s clothing will be returned on November 10th.

3) The return of the school's speaker equipment will be returned immediately after the end of the party

4) Receiving and returning lighting equipment returned on November 10

5) The venue servo equipment and ceremonial clothing collection will start immediately.

6) Processing of the dressing room and dressing room

7) Table lamp and background layout processing work

8) Stage disassembly work

9) Tables, chairs and computer delivery work will be returned on November 10

10) Site sanitation cleaning work

Note: 1. The heads of ministers represent their own department;

2. Immediately after the end of the party, clean up the venue;

3. The responsible persons can leave the venue after completing their work.

Schedule 1 Program List

Serial number

Program Title

show time

time cost

List of actors