Secretarial knowledge > Secretary basis

Board meeting


The board of directors is the executive seal of the company's management and management rights elected by the shareholders' meeting. It is the permanent establishment of the company and the executive organ of the company's business execution and business decision-making.
The general board meeting refers to the meeting of the financial board of directors, the meeting of the financial board of directors, that is, the board of directors of financial institutions and companies established by financial institutions in cooperation with other domestic departments or foreign enterprises.
The financial board meeting needs to pass the company charter, discuss and determine the company managerial staff, review the company's operations or strategy and development plans, and review the company's financial report.
1. Preparation of meeting topics:
Determine the issue and clarify the purpose of the board meeting.
Sources of Issues: The source of issues for board meetings is generally an analysis based on the development of the situation and combined with the issues identified by the actual work of the company.
2. Preparation of meeting materials:
Chairman's speech: Generally, it is the responsibility of the secretary of the chairman of the board, and sometimes it is prepared by a special secretary of the preparatory office.
File to be discussed: Mainly materials that need to be discussed and agreed at the meeting. Such as: bank loan conventions or work development plans for a certain period of time.
See information: is the reference file of the meeting. Financial work is closely related to other aspects of the national economy, especially production, circulation, planning, finance, and investment. The relevant files in the above-mentioned aspects, the speeches and reports of the responsible comrades, and the reference role for guiding financial work well.
Communication materials: To determine the communication materials, we must focus on the main topics of the conference, and we must select successful materials that have been promoted and valued, and we must take into account different aspects as much as possible, and choose from different sides to make them larger. Representative.
Summary of the meeting: Valuation of the meeting; resolutions and interpretations; implementation of the spirit of the meeting.
3. The scope of the meeting and the determination of the attendees:
The scope of the meeting should be controlled; the number of participants must be determined accurately, and the secretarial department must master the situation.
4. The agenda of the board of directors and the arrangement of time and place:
General board meetings are held in conference rooms within the company or at the chairman's office. During the meeting time, arrangements can be made in the morning and afternoon of the winter, and the summer is generally scheduled to be held in the morning.
5. The venue layout of the board meeting:
It is usually arranged in the form of a round table.
6. The issuance of a notice to the board of directors is usually very unique and beautifully printed, which is very attractive and can be of interest to large-scale contract signing and meetings. In the process of preparing the invitation, the secretary will repeatedly check the date, time, place and the names of the moderators, guests and other personnel involved in the various activities carried out during the meeting or meeting. All details must be accurately reflected in the invitation.

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