Announcement format

First, the meaning and characteristics of the notice

Meaning of the notice

The notice is one of the main languages ​​of the administrative document. The “Administrative Measures for Official Documents of State Administrations” defines the function of the notice as:

It is applicable to the publication of matters that the relevant parties in the society should abide by or know well.

The style of the party’s official documents is not disclosed in the official documents.

There are some similarities between the notice and the announcement, and there are some differences.

The similarities are both ambiguous and public, that is, the content is all informed, and the scope of publication is for the whole society.

In order to avoid confusion between concepts and misuse of styles, the key is to distinguish between the two. These differences can be roughly summarized as the following four aspects:

• The importance of the content is different.

The announcement is used to issue important matters and statutory matters. The content involved is mostly a major event at the national or provincial level, or a program that must be followed in compliance with the law. Small local matters and non-statutory matters cannot be published in the form of announcements.

Announcements are used to publish matters that need to be observed or known within a certain scope, and the matters involved are generally not as significant as those announced.

? The restrictions on the issuing authority are quite different.

Announcement is a high-level style. It can only be issued by a high-level administrative department when it involves major issues or statutory matters. This is explained in the previous introduction of the characteristics of the announcement.

The notice is a style that can be used by both high-level organs and grassroots units. Not only can the administrative organs make decisions, but social organizations, enterprises and institutions can also make decisions within their own functions and powers.

• The scope of the release is different.

The announcement is a language used to publish important matters and statutory matters at home and abroad. Its publication scope is relatively large, facing the whole country, sometimes facing the whole world, showing the world, and knowing the whole, the more people accept, the better.

Although the notice is also published to the public, it is mostly limited to a specific community, and the content is mostly directed to a specific group of people, requiring a specific group of people in this community to comply or know. Therefore, the definition of the notice specifically emphasizes "publishing within a certain scope."

The way to publish is different.

Most of the announcements are published in newspapers and magazines. They are generally not issued in the form of red-headed files, nor can they be published in the form of notices.

The notice can be published in the news media, or it can be issued in the form of a red-headed file, or it can be posted publicly.

Characteristics of the notice

1. Regulatory

Notices are often used to promulgate local regulations that, once enacted, must be observed and enforced by departments, units, and people within a specific scope. For example, the “Notice of the Office of the Radio Management Committee of the XX Province on Clearing and Reorganizing the Order of Radiocommunication” made eight provisions on relevant matters; the “Notice of the XX Municipal People’s Government on Resolutely Cleaning up the Occupation of Occupied Roads” to Improve Traffic Order And the city environment, made five provisions.

2. Awareness

The content of the notice requires that people or certain groups of people within a certain range are generally aware of it so that they can understand relevant policies and decrees, abide by certain regulations, and jointly maintain the order of social official management.

3. Practicality

All official documents are practical, and they should be pragmatic in their fundamental nature. However, there are still some differences between them. Some official documents only tell something, or promote certain ideas and policies, and do not point to specific matters. Announcement is a kind of language that directly points to a certain transaction, and its pragmatism is more prominent.

4. Industry

Many notices have distinctive industry characteristics, such as the tax bureau's notice on tax collection, the motor vehicle management department's notice on the annual inspection of motor vehicles, the bank's notice on the issuance of a new version of the RMB, and the property management bureau's inspection of the sales area of ​​commercial houses. Announcements, etc., are all notices of the business or technical affairs of the part in which they are responsible. Therefore, in the notice text, it is necessary to frequently quote the laws and regulations of the industry, and it is also inevitable to use the terminology and jargon of the industry.

Classification of notices

The notice has two types: regulatory notices and informed notices. These two kinds of notices are distinguished by the difference between the laws and the strengths. There is no absolute limit between the two. Regulatory notices are unlikely to be uninformed, and notices of informedness are rare in the absence of regulatory content. However, there are differences in the nature of the two, such as the "Notice on resolutely cleaning up illegal occupation of roads", there are many mandatory measures, which are legal notices; Role, no mandatory measures, is a notice of informedness.
Second, the way the notice is written

Announcement title and text number

1. Title of the notice

The title of the notice is mainly written in two ways.

The first is the whole inscription, which is the conventional writing of the title of the official document. It consists of the issuing agency, the main content, and the language. For example, the Notice of the Henan Provincial Local Taxation Bureau on the Serious Implementation of the Administrative Measures for the Collection of Enterprise Income Taxes for Institutions, Social Organizations, and Private Non-Enterprise Enterprises, and the Guangxi State Administration of Industry and Administration's Guangxi State-owned Assets Administration for Handling 19×× Corporate Legal Persons Announcement of Annual Inspection and Registration of State-owned Assets.

The second is to omit the writing of the main content, which consists of issuing organs and texts. Such as the "Notice of the Ministry of Public Security of the People's Republic of China", "Notification of the XX Real Estate Administration".

The notice may also consist of the main content and the type of the title, and the title of the notice is only the word "announcement".

There is also a special way of writing the title of the notice. The title is divided into two parts. The first part is the issuing authority plus the text, that is, the “××× notice”; the second part is the main content of the notice. For example, "The People's Bank of China Notice will issue the 1990 version of the Yuan Yuan Coupon from tomorrow."

2. Announcement text number

The text number of the notice is not the same as the general document, but there are many situations in practice.

If the government issues a notice, it must have a formal text number, such as the "ZX City People's Government's Notice on Resolutely Cleaning up the Occupation of Occupied Roads." The text number is "Municipal Notice [1997] No. 6".

If it is issued by a certain industry management department, the "X number" can be used to indicate that the position is in the middle of the title.

Notices issued by some grassroots enterprises and institutions may also have no font size.

Body of the notice

The text is written in the common structure of the official document, which is divided into three parts.

1. Notice reason

As the beginning, the reason for the announcement is mainly used to express the background, basis, purpose, and meaning of the announcement. Such as:

Recently, the city has cleaned up the illegal occupation of the road. After several times of centralized rectification, it has achieved certain results. However, there are still some reversals on some main roads, and the ban is not limited, affecting the traffic and the city appearance environment. In order to promote the in-depth development of the eight major projects of "Civilization, New Wind" and spiritual civilization construction, the municipal government decided to concentrate on it for a period of time, intensify its efforts, implement comprehensive rectification, and resolutely and thoroughly clean up the illegal occupation of roads and give way to the car. Returning to the people, improving traffic order and city appearance. The notice is as follows:

The beginning of this section mainly writes the prospects, basis and purpose of the announcement.

2. Notice

This is the main part, with the most text and the most complex content. More use of the wording of the column items, in order to achieve a clear and clear hierarchy. If the content is relatively simple, you can also use the through-writing method.

3. Announcement

This is the end part. It is relatively simple to write, and the patterning of “this announcement is implemented from the date of publication” or “information” is used.

Third, the example

People's Bank of China Notice

Issue of the 1990 version of the vouchers from tomorrow

With the approval of the State Council, the Bank is scheduled to issue the 1990 version of the Yuan Yuan Yuan on March 1, 1995.

1. Compared with the 1980 version of the vouchers, the 1990 version of the vouchers has the same overall design and slightly adjusted the local patterns and tones. It has the following characteristics:

Change from double-sided gravure to front single-sided gravure;

Front: The shading in the middle is replaced by a fake gold shading instead of the original yellow and orange shading. The shading on both sides is replaced by a large red color instead of the original large red and yellow. Back: Replace the fake gold with orange.

The year number was changed from 1980 to 1990.

2. The newly issued 1990 version of the vouchers and the current vouchers are circulated in the market at the same time. No unit or individual may refuse to accept any of them.

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February 22, 1995