Official document processing and its basic tasks

Official document processing and its basic tasks

Document processing refers to the act or process of creatively writing, writing, processing, utilizing, and keeping the official document in the whole process of the creation and operation of the official document, so that it obtains the necessary effect. Document processing behavior is the entire process from the formation of a document to its operation, to the transfer of storage, to archives or destruction. This is a set of behaviors that have a certain impact on all kinds of official documents and provide a large number of printings for official activities. Therefore, the behaviors and processes of document processing must be accurate, timely and safe.

The most basic task of document processing is to compose, handle, manage, organize, archive and other series of interrelated and well-connected work. The writing is the premise, the handling is the center, management, finishing and filing are the end. Several parts are connected to each other, cross each other, and restrict each other.

Writing a document

It is based on the basic needs of official business activities. The representative of the legal author, a contributor, composes the manuscript by comprehending the intention and collecting relevant information, and then submits the work process such as printing and printing, and forms a formal effect. Official document.

Handling documents

Processing of receipts and postings in accordance with statutory duties and responsibilities. Dispatch processing refers to the process of issuing official documents in the name of the agency, including drafting, reviewing, issuing, reviewing, printing, printing, registration, distribution and other programs. The receiving program refers to the process of receiving the official documents, including signing, registration, review, planning, and approval. Hosting, reminding, etc. The transfer file is the process of delivering the file to the receiving unit according to the relevant rules.

Management file

It means that the official documents are sent, received, reviewed, printed, archived and destroyed by the secretarial department or full-time staff. The scientific system of the archives is kept, and the secret files are kept confidential.

Volume archive

After the official documents have been processed, they should be filed in time according to the Archives Law and other relevant regulations. It is necessary to systematically organize and catalog the files within the scope of the roll-to-roll, prepare the case file, and transfer it to the archives department within the prescribed time.