Take effective measures to improve the quality of official documents

Take effective measures to improve the quality of official documents

Official documents are a written tool for contacting and processing work, and play a role in the official activities of the institution. Official documents have their own characteristics compared to other official documents. However, due to the influence of tradition and habits, the weight of the official document quality is generally not high. The secretaries of the organs are limited by the knowledge structure and professional level, and lack of necessary training, which makes the official documents generally low in quality and affects the organs. The normal function of the official document.
The author only puts forward some opinions on the status quo of the quality of official documents, so as to attract the attention of the office.
First, the problem
1. Improper use of files. It is often the case that documents are often used improperly, and common “reports” and “requests” are mixed. If the title of the official document is to be written: "The Bei'an People's Court's Request for the Purchase of Archives and Equipment", but the end of the article is also written: Please hereby request, please approve, obviously, this is a request for a document, requesting the superior department to The content in the text is given. For example, the title uses the "report" language, the content is "request", and the form and content are not uniform. This is the inconsistency between the request and the report, and the misrepresentation of the registration authority of the receiving organization. At that time, there was often a delay in processing the time limit for official documents and postponing the handling.
2. When the joint text is not standardized, it will often be encountered in the process of joint writing. Some organizers of the organisers have emotional feelings. When proposing the seal of the end of the article, we must respect the unit of the joint writing. We are polite and the seal is at the end. This kind of formulation is wrong. Two or more agencies should jointly organize the text, and the organisers should be ranked first. It should be said that there is no question of respect and kindness here, and whoever hosts it.
3, the date of the document is ambiguous. The common authority typist has written the date of the official document into the date of the proposed document, and the official date of the written document has been wrongly dated or dated. The date of establishment, the effective date or formation time of the relationship file. Therefore, it must be clearly and completely written, and the general file shall be subject to the date of issuance by the last issuing authority.
4, the text number is not standardized. The text number is the file code compiled by the issuing authority. Its function is to count the number of statistical documents for easy management. Second, when searching and using files, it can be used as the code number of the file.
Some secretarial personnel of the organs are frequently mobilized, and there is a fault in the work. In addition, the training of official documents is not enough. It is often wrong to write a document. For example, some official documents are written as ××× words No. 1999, and some official documents are written as ×××字 No. 024. The above two cases are not standardized, and the words are added with “words” and “words”. "The two characters, the organs are not concise, clear, should be deleted, the text number should be arranged according to the agency's word, year, sequence number according to the law, the standard text number such as: Bei'an People's Court's text number is: North Law Send 20th.
In short, improving the quality of official documents is an important basic work. It is the basic condition for the filing of archives, and it is also an important basis for the archives department to carry out its work. As long as the office departments at all levels pay attention to it, and have plans to carry out inspections, take necessary measures to correct existing problems in a timely manner, improve and guarantee official documents. Quality can be done.
Second, the measures taken
1. Improve the ideological quality of secretarial personnel. Secretarial staff must have the spirit of dedication, truth-seeking and pragmatism, pioneering spirit and spirit of sincere cooperation. As long as the secretarial staff possess these four spirits, they will have a strong sense of professionalism, responsibility and meticulous spirit. Do your best to complete the task.
2. Improve the professional quality of secretarial personnel. Under the new situation of reform and opening up and market economy, in order to adapt to the needs of the new situation, secretarial personnel must read a lot of books, strengthen their cultivation in all aspects, and earnestly study "Catalog" and "Archives". Professional knowledge such as Management Science and Organs Application, strengthen the study of professional knowledge, carry out the necessary training of secretarial knowledge, and enable the secretarial staff to practice basic skills and adapt to the needs of the work.
3. The secretarial staff should be the staff and assistants of the leadership, and should take the initiative and creativity, continue to deepen the actual investigation and research, fully familiar with the work of the unit, help the leadership to come up with ideas, find ways, be a good staff, and find problems in a timely manner. , and successfully complete various tasks.
4. Leaders attach importance to and earnestly strengthen leadership over secretarial work. Leaders should lead by example and educate all police officers to recognize the importance of secretarial work and the status and role of secretarial work in the work of the organs, to overcome the importance of only paying attention to the professional work of the unit and ignoring the work of secretarial work. When selecting secretarial personnel, it is necessary to select comrades with high cultural knowledge and outstanding performance in all aspects to secretarial posts. At the same time, help secretarial personnel solve practical problems in work and life, and in political treatment and living treatment, Court, section, room equal treatment.

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