Analysis on the Four Disadvantages of Official Document Style
The Four Common Disadvantages of Official Documents and Literary Analysis of the Four Major Disadvantages of Official Documents and Literary Styles The analysis of official documents is not only a matter of language and writing, but also a concentrated reflection of trends and social trends in a certain era. It is a certain world view and ideological line in official documents. Comprehensive performance.
For the current problems in the official document style, the author summarizes it as four major ills:
The first ill is called "swinging a snake array." For example, the government of a certain place received a summary of the year-end work of 44 county-level agencies, with a maximum of 15,000 words and a minimum of 7,400 words, with an average of more than 10,000 words per copy. The three leaders in charge have to look at an average of more than 100,000 words and more than 300 pages. This is a big burden for the superiors.
The reason for this "long snake array" is the "flowing account." I took a detailed look at the year-end work summary of the Education Bureau. The total text is 14,700 words. At the beginning, I used more than 1,000 words to summarize the total scores obtained in a year. Then I summarized them from six aspects and said five to seven articles in each aspect. In concrete ways, the content overlaps each other and is reversed. The summary written in this way, can not be a running account. The correct approach should be a comprehensive summary, focusing on a few experiences or experiences, and combing a few dice, so that the text is refined, and the problem is outstanding, grasping the essence of things.
The second is "everyone cares." The author visited the director of a large enterprise office. He deeply understood that some of the conclusions were written very long. This was not the intention of the secretarial staff, but the leadership forced out. The office plans to summarize the first draft, or to submit several revisions to the comrades of the unit to circulate the amendments, or submit them to the group for discussion and approval, but no one will study this summary in general, but “all the different”, from the text involved in their respective work The content of the text is much more to consider the problem, and one-sidedly thinks who has more words and who has a higher score. To this end, the leaders in charge of each of them want to write more of their own work, so that the more refined summary is getting longer and longer, and the more complicated it is, the more complicated it is.
The second drawback is called "false distortion." Accuracy is the basic principle of official document writing. However, due to the influence of the "fake big air" style during the "Cultural Revolution" period, the phenomenon of falsification in official documents is not uncommon. An article in the People's Daily on August 19, 1989, which reflected the implementation of inspection and statistics regulations, revealed that 8L of violations of statistical laws in a certain area, 71 of which belonged to false reports, a city will be in the fall of 1987. The number of food production samples was 337,286 tons, which was changed to 356,657 tons, and over 9,371 tons were over-reported; 20,000 cases of ligation were performed in some places, but 40,000 cases were reported. This kind of false report of tomorrow is a flaw in the accuracy of official documents.
The third drawback is called "bluffing." Practicality is the essence of official documents. The official document is not for appreciation, but for practical purposes and to solve the problem. The practicability of the official document determines that the official document must speak of the facts, the words and their meanings, the simplicity and the truth, and the reality, and there must be no flashy, false and false. At present, we have seen some official documents. When it comes to future ideas, it is not a big move, a big move, a big development, and so on. When it comes to specific issues, it is “extraordinary projects”, “extra major impacts” and “extra big gains”. In summing up the work results, adopt the "expansion method", what "ten major achievements", "eight major changes", "six major changes", "create the highest level of history", "create an unprecedented good situation", "have historical significance" The transformation" and so on. When talking about shortcomings, the "eye-blocking method" is adopted. For example, the "production decline" is called "negative growth", the deception is called "paying tuition", the bribe is called "emotional investment", and the tour of the mountain is called "social investigation." When it comes to experience, it is guided by the "three arguments", "improving understanding is the premise, strengthening leadership is the key", "thinking work is fundamental, mobilizing the people is the foundation", "management is the forerunner, and establishing the system is the guarantee" . We are not saying that this terminology itself is wrong, but that it does not ask the specific situation in the file, regardless of the specific object, and it is a kind of "bluffing" performance to put these big words and empty words together.
The fourth malaise is called "Nanbeibei". In the official document writing, due to carelessness, sloppy work or indiscriminate use, even violate the grammar and violate the logic, resulting in unsatisfactory resignation. Common problems in this regard: 1 errors in the use of words. For example, if a unit issues a notice of a meeting, it is ridiculous to write “must participate” as “not to participate”. 9 errors appearing on the punctuation. A file, because of typing, proofreading people sloppy, made a mistake in punctuation, the words "the current production of the plant, the difficulty is not big, can quickly turn around", into a "the factory's current production difficulties, no Big power soon turned around, meaning the opposite. 9 errors in the use of words. The title of a briefing is “The climax of selling grain in rural areas and the surge in sales of TV sets”. The concept of “sales market” is unclear and should be called “sales”. In a report, “there are a lot of husband and wife shops in Hedong District...”, couples include both husband and wife, and then the concept of “wife” appears, and the same concept repeats. Some archives once appeared as "reverse", "big money", "big hand" and other references, seriously confusing the nature of some problems, and undermining the seriousness of official documents. 4 judgment is incorrect. There is a file saying: "XXXX City burned down fake cigarettes worth 400,000 yuan." What is the value of fake cigarettes? 3 mistakes in sentences. There is a saying in the "Notice on Printing and Distributing the Certificate of Victims of the Revolutionary Workers" issued by the Civil Affairs Department of a certain province: "The certificate of sacrifice for the revolutionary staff is uniformly controlled by the provincial government, and the revolutionary staff who have been approved by the administrative department and the municipal government The hall received the certificate." Has been sacrificed, how can I come to the hall to receive the card?
For the current problems in the official document style, the author summarizes it as four major ills:
The first ill is called "swinging a snake array." For example, the government of a certain place received a summary of the year-end work of 44 county-level agencies, with a maximum of 15,000 words and a minimum of 7,400 words, with an average of more than 10,000 words per copy. The three leaders in charge have to look at an average of more than 100,000 words and more than 300 pages. This is a big burden for the superiors.
The reason for this "long snake array" is the "flowing account." I took a detailed look at the year-end work summary of the Education Bureau. The total text is 14,700 words. At the beginning, I used more than 1,000 words to summarize the total scores obtained in a year. Then I summarized them from six aspects and said five to seven articles in each aspect. In concrete ways, the content overlaps each other and is reversed. The summary written in this way, can not be a running account. The correct approach should be a comprehensive summary, focusing on a few experiences or experiences, and combing a few dice, so that the text is refined, and the problem is outstanding, grasping the essence of things.
The second is "everyone cares." The author visited the director of a large enterprise office. He deeply understood that some of the conclusions were written very long. This was not the intention of the secretarial staff, but the leadership forced out. The office plans to summarize the first draft, or to submit several revisions to the comrades of the unit to circulate the amendments, or submit them to the group for discussion and approval, but no one will study this summary in general, but “all the different”, from the text involved in their respective work The content of the text is much more to consider the problem, and one-sidedly thinks who has more words and who has a higher score. To this end, the leaders in charge of each of them want to write more of their own work, so that the more refined summary is getting longer and longer, and the more complicated it is, the more complicated it is.
The second drawback is called "false distortion." Accuracy is the basic principle of official document writing. However, due to the influence of the "fake big air" style during the "Cultural Revolution" period, the phenomenon of falsification in official documents is not uncommon. An article in the People's Daily on August 19, 1989, which reflected the implementation of inspection and statistics regulations, revealed that 8L of violations of statistical laws in a certain area, 71 of which belonged to false reports, a city will be in the fall of 1987. The number of food production samples was 337,286 tons, which was changed to 356,657 tons, and over 9,371 tons were over-reported; 20,000 cases of ligation were performed in some places, but 40,000 cases were reported. This kind of false report of tomorrow is a flaw in the accuracy of official documents.
The third drawback is called "bluffing." Practicality is the essence of official documents. The official document is not for appreciation, but for practical purposes and to solve the problem. The practicability of the official document determines that the official document must speak of the facts, the words and their meanings, the simplicity and the truth, and the reality, and there must be no flashy, false and false. At present, we have seen some official documents. When it comes to future ideas, it is not a big move, a big move, a big development, and so on. When it comes to specific issues, it is “extraordinary projects”, “extra major impacts” and “extra big gains”. In summing up the work results, adopt the "expansion method", what "ten major achievements", "eight major changes", "six major changes", "create the highest level of history", "create an unprecedented good situation", "have historical significance" The transformation" and so on. When talking about shortcomings, the "eye-blocking method" is adopted. For example, the "production decline" is called "negative growth", the deception is called "paying tuition", the bribe is called "emotional investment", and the tour of the mountain is called "social investigation." When it comes to experience, it is guided by the "three arguments", "improving understanding is the premise, strengthening leadership is the key", "thinking work is fundamental, mobilizing the people is the foundation", "management is the forerunner, and establishing the system is the guarantee" . We are not saying that this terminology itself is wrong, but that it does not ask the specific situation in the file, regardless of the specific object, and it is a kind of "bluffing" performance to put these big words and empty words together.
The fourth malaise is called "Nanbeibei". In the official document writing, due to carelessness, sloppy work or indiscriminate use, even violate the grammar and violate the logic, resulting in unsatisfactory resignation. Common problems in this regard: 1 errors in the use of words. For example, if a unit issues a notice of a meeting, it is ridiculous to write “must participate” as “not to participate”. 9 errors appearing on the punctuation. A file, because of typing, proofreading people sloppy, made a mistake in punctuation, the words "the current production of the plant, the difficulty is not big, can quickly turn around", into a "the factory's current production difficulties, no Big power soon turned around, meaning the opposite. 9 errors in the use of words. The title of a briefing is “The climax of selling grain in rural areas and the surge in sales of TV sets”. The concept of “sales market” is unclear and should be called “sales”. In a report, “there are a lot of husband and wife shops in Hedong District...”, couples include both husband and wife, and then the concept of “wife” appears, and the same concept repeats. Some archives once appeared as "reverse", "big money", "big hand" and other references, seriously confusing the nature of some problems, and undermining the seriousness of official documents. 4 judgment is incorrect. There is a file saying: "XXXX City burned down fake cigarettes worth 400,000 yuan." What is the value of fake cigarettes? 3 mistakes in sentences. There is a saying in the "Notice on Printing and Distributing the Certificate of Victims of the Revolutionary Workers" issued by the Civil Affairs Department of a certain province: "The certificate of sacrifice for the revolutionary staff is uniformly controlled by the provincial government, and the revolutionary staff who have been approved by the administrative department and the municipal government The hall received the certificate." Has been sacrificed, how can I come to the hall to receive the card?
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