Office relocation plan

Part 1: Office relocation plan

First, the time schedule

August 4th: The Academic Affairs Office announces the overall arrangement of the department offices and classroom locations

August 7th: Departments of the departments report office arrangements, conference rooms, data rooms and other locations. The electronic manuscript is issued by the Academic Affairs Office of the College of Letters XXX. And notify the staff of the department of the specific arrangements.

August 8th: The Department of Economics and Trade, the Department of Social Business, the Ministry of Public Infrastructure and the Department of Gardening and Horticulture inform all personnel to arrange and package their office supplies and department files, materials and equipment in advance. The old 2nd and the 3rd line school bus will start normally at 6:30 in the morning and depart from the college at 11:30. No school bus will be issued in the afternoon.

August 10: The economic and trade department was relocated, and the school bus of the old second line started normally from the salt industry company at 6:30 in the morning, and departed from the college at 11:30.

August 11th: The social business department was relocated. The old second line school bus departed normally from the salt industry company at 6:30 in the morning and departed from the college at 11:30.

August 12: The public infrastructure department was relocated, and the school bus of the old second line started normally from the salt industry company at 6:30 in the morning, and departed from the college at 11:30.

From August 12th to 14th, the office building of No. 2 was painted new. The two classrooms of the Department of Economics and Trade have changed tables and chairs.

August 15th: The gardening and gardening department was relocated. The old second line school bus departed normally from the salt industry company at 6:30 in the morning and departed from the college at 11:30.

August 16-17: The office building No. 1 was painted new.

August 18: The Department of Building Engineering, the Department of Mechanical and Electrical Engineering, and the Department of Electronic Information were relocated. The old 2nd and the 3rd line school bus will start normally at 6:30 in the morning and depart from the college at 11:30.

August 19th: The classrooms and corridors of the No. 1 and No. 2 teaching buildings began to be painted.

Second, the relevant requirements

Each department department office, department head or general branch secretary has a separate office, and other personnel cannot be separated in principle.

The office furniture, computers and other office equipment in the office were removed. The conference room and office cabinet air conditioners were removed with the department, and the office door locks were taken away. The wall-mounted air conditioner of the teacher's office and the cabinet air conditioner of the classroom are not moving. The classroom door locks are taken away with the department. The computer office network is connected with the graphic information center, and the office phone is installed in contact with the office.

The classroom desks and chairs and multimedia equipment of the No.1 and No.2 teaching buildings are not in place.

The porter is assigned by the General Affairs Department, and the department is assigned a special person to direct the command. Relocation contact: Academic Affairs Office: Chen Zhaodu; General Affairs Office: Wang Yilin; Office: Duan Gang; Graphic Information Center: Yao Shundong.


Part 2: Office Relocation Program

First, the guiding ideology

1. The principle of unified relocation. Closely contact the actual work of the operating area, unified deployment, and unified actions to ensure that the relocation work is safe, orderly, civilized and harmonious;

2. The principle of relocation on time. The relocation work is carried out in batches to ensure that the relocation is completed according to the planning time node;

3. Obey the global principle. In the process of relocation, each group room shall obey the overall arrangement of the operation area, be independent and independent, and focus on the relocation of the group room, give full play to the enthusiasm of each group room, clarify the division of labor of each group, and cooperate with the relocation team to ensure the relocation is short. The impact on our work during the time was minimized.

Second, the relocation of the working group members

Team leader:

member:

1. Responsibilities of the leader of the relocation work leading group:

Organize and plan the overall work of this relocation

Discuss and formulate work plans for departmental relocation and organize implementation

Coordinating conflicts and problems in the relocation work

Timely scheduling of the relocation process

Coordinate the relocation company to do the protection of the articles when carrying the goods

2. Responsibilities of the team members of the relocation work leading group:

Responsible for the guidance and organization of regional relocation activities

Responsible for the supervision of regional relocation activities

Responsible for the implementation of the relocation activity work plan

Assist the team leader in handling problems during the relocation process

Timely scheduling of the progress of the relocation activities in the area

Coordinating the protection of items during the relocation process

3. Responsibilities of each group room relocation coordinator

Master the relocation time and plan of this group room.

Determine the location of the department's office at the new site in advance and determine the location of each employee

For large items, be optimistic about the new site in advance, and determine the location in advance.

Count the number of boxes, labels, and tapes in this group in advance, and report to the designated person in charge of the relocation team of the hospital.

Confirm the workload of the relocation of the group room, such as public information, files, and other groups to assist in packaging, and inform the relocation group in advance to approve

Third, preparations before the relocation

1. Determine the date of relocation: Year, month and day.

2. Determine the office supplies that need to be relocated in each group room.

3. Plan the floor plan and assign the office blocks of each group according to the design.

4. The meeting room shall take precautionary measures in advance to ensure that the original decoration of the meeting room is not damaged, and the non-office supplies and equipment shall be uniformly marked and placed, and the anti-theft measures shall be taken.

5. The digital office negotiates with the general office to move the network connection equipment on the first and second floors of the office building to the fourth floor of the office building. To ensure the normal operation of each group room in the daytime, the work should be carried out. The specified time is completed and debugged. At the same time, protect the anti-theft measures of the equipment storage room.

5, arrange the outdoor circuit, telephone line, network cable and other line equipment in advance 10 days in advance to ensure that the circuit, network and telephone can be used normally.

6. Formulate relevant office systems and regulations for new office spaces, and inform the members of each group in advance.

7. Negotiate with the comprehensive support team to temporarily store unused office supplies and files in the warehouse.

8. The comprehensive support team will re-adjust the office area and the warehouse, and vacate the house for the property, furniture and data placement of the office.

9. Preparation of related relocation items: marker pen, sealing glue, carton, screwdriver, hammer, pliers, newspaper, etc.

Fourth, the specific relocation work arrangements

1, finishing

Determine the office furniture that each group needs to move to a new office.

Public areas and equipment and items have a comprehensive office responsible for statistics.

Leading office office supplies, the general office is responsible for statistics and packaging.

Each group of room materials and office supplies shall be arranged and counted by the heads of each group to determine the types and quantities of commonly used materials, and the very useful and non-essential materials shall be sorted and packaged in advance.

Personal computer data is organized and stored by each group to ensure that important data in the computer is backed up every day to avoid loss of data caused by moving.

Personal office items are organized by employees themselves.

Employees' personal items are arranged and kept by employees themselves, and the relocation team does not assume responsibility for care management.

2, disassembly, removal

The office network and telephone line are mainly responsible for disassembly and disassembly by the digital office staff, ensuring that one part and one data line are not lost, and the digital office staff is responsible for counting the telephone number and quantity and uniformly arranging the storage.

Office chairs, furniture, etc. are counted by the general office staff, and moved to the warehouse for proper placement and storage.

The non-important, commonly used files and furniture of the leadership office are moved by the general office to the designated location and kept in a safe place.

When disassembling and moving articles, you must pay attention to the retracting of parts and keys to avoid inconvenience.

3. Relocation

The day before the relocation

The day before the relocation:

The integrated office uses protective strips, carpets, etc. for the main passage of the transport to ensure that the decoration of the conference room is not damaged. The digital office reconfirmed that the circuit, telephone line, and network in the conference room are functioning properly. The general office will send the layout plan of the conference room office to each group room. Each group room will arrange the work place of the group room personnel, unify the serial number and mark of the office supplies that need to be relocated, and report the results of the office layout to the comprehensive management room. .

The integrated pipeline room shall be arranged and numbered according to the preset functions in the public area, and shall be marked on the site and on the drawings. Once the number is confirmed, the equipment, files, and filing cabinets in the area will be used consistently to ensure that the destination of each item can be found quickly and accurately.

After the work of each group of staff, they will pack the belongings that need to be relocated, pay attention to the arrangement, storage and marking of valuables and important materials. Seal the office furniture that needs to be relocated, so as to avoid the looseness of the files and articles in the furniture due to the looseness of the cabinets, desk doors, drawers and other parts during the handling process. Keep the keys numbered and keep them in a safe place.

First day of relocation

9:00 am - 11: 00 am

In order to ensure that the normal operation of each group of rooms is not affected, partial relocation is adopted, that is, the relocation order of each group room is adjusted by itself, so as to ensure that the important work of daily production statistics, calculation, reporting and factory arrangement of our district is not affected. Each group room confirms the division of the office space of the conference room, and arranges for personnel to move some office supplies. The personnel of each group must obey the arrangement of the staff of the relocation team, and carry out the relocation work in accordance with the principle of first collective and post-personal, to ensure that the morning can be compared. Large and heavy furniture will be moved to the conference room first. If there are filing cabinets, desks, materials, etc., they will be sorted and sealed in advance, and will be placed in a unified arrangement by the comprehensive office. After 11:00, the digital office will assist the staff in the conference rooms to complete the telephone line, network access, testing, debugging, etc., to ensure that every computer that has moved into the conference room can be used smoothly.

14:00 - 17:00

Each group room will relocate the remaining office furniture. If there is a need to continue the office staff, the group room will be responsible for coordinating the arrangement to ensure that the completion of important work is not affected. The furniture that needs to be relocated to the material storage should be sorted, fixed and sealed. Under the arrangement of the comprehensive office, it will be moved to the designated place of the warehouse. Each group of staff will be responsible for the care of the furniture and files in the group to ensure the relocation process. No incidents such as loss or damage occur. After the relocation is completed, the heads of each group are responsible for checking the amount of property, office supplies and integrity of the group, and report the results to the comprehensive office.

The digital office began to officially debug the conference room telephone line and office network after 17:00 to ensure the smooth operation of the office phone and network. The members of each group must cooperate with the digital office staff to make telephone lines and office networks. Commissioning work.

20:00 - 22:00 in the evening

Each group room will carry out the final cleaning and relocation work of the small office supplies and articles that have not been relocated in the group to ensure that the relocation work can be completed in one day. And clean up the original office to ensure that there are no office items in the office, no office materials left.

The digital office continues to connect the conference room telephone lines and network lines to ensure that every computer in the new office area can be successfully connected, and each phone can operate normally. Also check if the circuit is damaged due to the impact of the move, and restore the damaged circuit line. Ensure that every employee who works in a new office can work safely, orderly and effectively. Inform the various groups to test the telephone network and ensure a smooth transition of the system;

Relocation the next day

9:00 am

One day in advance, the office staff will be arranged to clean up the fourth floor reception room as a leadership rest room and the fourth floor entertainment room will be cleaned up as a temporary meeting room. The comprehensive office assists the leaders to summarize, organize, and arrange the office supplies and office materials of the leadership office, and to do the sealing and confidentiality of important materials.

The common furniture and bedding products in the leading bedroom will be moved into the arranged room on the fourth floor. During the relocation process, pay attention to uniform finishing and uniform placement to avoid confusion.

14:00 pm

The office supplies and materials that need to be relocated in the leading office will be moved to the designated room, and the comprehensive office will do the statistical work of the relocation items, so that during the relocation process, the data and office supplies will not be lost due to the chaos of the relocation process.

After the relocation is completed, the digital office will connect and debug the office network and telephone lines of the leading office to ensure the normal operation of office equipment.

The general office organizers cleaned the original leadership office to ensure that a piece of information, an office supply, was left behind.

Five, matters needing attention

1. Empty office desk drawers/archive cabinets/fitting cabinets/data cabinet items, and box office materials, office items and personal items. No items are left in the furniture, and small items in the office are also packed. The furniture that needs to be moved to the new site is locked after being emptied, and the key is removed and stored.

2. The label should be filled in accurately and in detail, and each item should be labeled so that it can be accurately moved into the new address.

3, fragile and afraid of pressure items, after the box is affixed with a special label to distinguish between general items. Advance to the new site to see and plan the placement of large items in this group.

4. The coordination problems that appear on the site are implemented by the responsible person of the relocation team and the relocation coordinator of the group room. The personnel of each group are only directed at their own superior leaders, and the relevant suggestions and opinions are directly reflected to the person in charge of the relocation team.

5. Individual items such as various currencies, certificates, letters, securities, confidential materials, gold and silver jewellery, antique calligraphy and painting, glassware, etc., are kept separately.

6. The computer is organized and relocated by the group room. The computer disconnection wiring is completed by the employee. The laptop is provided by the employee.


Part 3: Office Relocation Program

Prerequisites: On March 30, the renovation of the Jiuxin office building will be completed. On April 3, the cleaning will be completed. The Jiuxin office building will have the relocation conditions. Before April 5, the relocation department will organize the items that need to be relocated, and it will be available before April 10. Relocation conditions.

specific process:

April 11

After going to work at 8:00, first move the office of Wu General Office and the Office of the Administrative Management Department, coordinate the production personnel to cooperate with the completion of the handling of the items. It is necessary to coordinate the determination of 20 people one day in advance and arrange 2-3 transportation vehicles, with basic office conditions and service leadership. condition.

Details of the problem:

The connection of the external power supply strip needs to be supported by one person in the electrical department. The installation of the printer and the connection of the network cable require technical support from 1-2 people in the control department. The transfer of the telephone number requires one person from the control department to contact the telecommunications company for adjustment.

Office materials and small items should be packed or packaged at least one day in advance and marked with a pen.

After the initial relocation of the administrative department, after basic office and service conditions, the office will be relocated in the morning. The office furniture will be transported and installed by the property and production personnel. The office materials and materials of Zhang Zong will be handled by the administrative department. Or damage or even leaks occur.

Step 1: The Shandong company first relocated the department of the Finance Department to the Jiuxin office building;

Step 2: The decoration company paints the room that the Shandong company has moved away;

Step 3: Coordinate Zhangjiagang company to allocate office furniture and place it, and install Zhangjiagang office furniture in the already painted room for temporary office work in the group center;

Step 4: The central offices of the group moved to the office where the painted office was temporarily opened. The vacant rooms continued to be painted, the tables and chairs that were replaced were transferred to the Shandong company, and the finance department was relocated to the new office.

Step 5: Paint the group's boss offices.

Mr. Liu proposed that the Shandong company report to the group one week before the relocation of the company. The group coordinated Zhangjiagang Company to dismantle the office furniture and loading the car to ensure that the room vacated in the group office building arrived 2 days before the painting was completed. The administrative department and the group management center communicate daily.


Part 4: Office Relocation Program

What are the steps in the office moving process and office relocation plan? What are the precautions for office moving? The professional Guangzhou Volkswagen Moving Company has summed up many moving tips over the years, and today I share with you some general questions about moving the office.

First, the office moving process:

1. Determine the date and time of the relocation

2, prepare a new office floor plan, and plan the location of the item

3. Inform the manufacturer to move to the new address, phone number and date

4, organize personal items and pack them

5, computer and telephone removal

6, OA office furniture disassembly

7. Assign personnel to the car and prepare to move

8. Command the carrier and locate the office data cabinet

9, OA office furniture installation and positioning

10, computer and telephone wiring installation

11, public and personal carton positioning

12, carton packaging equipment recycling

Second, the office relocation plan:

According to the needs of the enterprise to provide comprehensive or partial relocation, and the nature of the enterprise, propose the matters needing attention during the relocation process, and propose detailed and complete relocation plan to the enterprise.

·Relocation coordination meeting

Did you find out that the relocation of the company, the office relocation is not only the moving company can be completed at one time?

The fine equipment in the computer room needs professional assistance to prepare the mobile, and Haibo packaging service to properly position you. The OA furniture demolition assembly project is not for employees to take care of themselves, not to mention the professional implementation of the telecommunications network configuration. In the coordination meeting, I combined the professional analysis for you, so that the resources inside and outside the enterprise are in place, all done.

·Migration diagnosis

According to the scale and time of enterprise relocation, combined with Haibo's relocation experience, the company will diagnose the relocation plan of the enterprise, provide reasonable suggestions for equipment renewal, elimination, and scrapping, and assist the enterprise to do a good job in file and equipment management.

·Relocation briefing

I will hold a briefing session to help you understand the relevant information. Under the professional migration of the project, the company can safely and quickly complete the migration without affecting the production.

Third, the office moving matters:

Moving a company different from ordinary residents moving, you need to consider more and more complex issues, such as:

1. Looking for office buildings: you need to deal with a lot of office agents and office sales staff. It is necessary to go through several steps such as looking for a building, watching a building, negotiating, signing a contract, and repossessing a building.

2. Large-scale design and decoration: decoration bidding, research and decoration drawings, and the actual repair, decoration and acceptance, and repair service after the decoration.

3. Office furniture: According to the compartment and seat layout in the decoration drawings and the company's budget, what kind of furniture is used in the new office:

Buying new furniture, using old furniture, and phasing out some old furniture may require a second-hand market

Determine the specific placement of all new and old furniture in advance according to the decoration design drawings

Demolition, handling and installation of office furniture.

4. Office equipment: According to the needs of the new office, decide whether to buy new equipment or used equipment, and whether to deal with old equipment.

5. Telephone, network system: Whether the normal operation after moving will directly affect the company's business operations, so be sure to do a good job: find a telecommunications agency service company to help you solve all the problems related to the telephone system, including switch transfer, New telephone line application, voice mail application, old telephone line cancellation, etc.

6. Strong and weak electrical wiring: According to the company's situation, it can be done by the decoration company or the telephone network service company.

7. Finishing, packing, handling, and rearranging all items.

8. There are also many other preparations: changes to the company's license, announcement of the relocation notice, and notification of the specific seats and new extension numbers of all employees after the new office area.

9. There are also many follow-up work for moving: telephone, network system, smooth over, cleaning, preservation, and environmental beautification.

10. In-depth understanding of the surrounding environment of the new office: Understand the environment around the new office, and inform all employees in advance of the precautions: including traffic conditions, bus routes, restaurants, banks and other services or entertainment venues.


Part 5: Office Relocation Program

Refer to the plan to serially number the workstations at the new site, that is, use the name and number of the seat staff on the new seat. Once this number is confirmed, all the personal office supplies and files on the employee's site will be used in this order so that the worker can quickly find the specific location of the file to be transported and place it on the seat, which is the most convenient for the next file. Ready to work.

The public areas are numbered according to the preset functions and are marked on the site and on the drawings. Once the number is confirmed, the equipment, files, and filing cabinets in the area will be used in the same place to ensure that workers can quickly and accurately find the destination of each item. .

First day 13:00

Begin to distribute the carton and the label to each employee. The employee himself packs his personal belongings, and at the same time, organizes the computer, and wraps the display and the main unit separately with a wrapping film, and attaches a uniform number to make it Becoming two separate units for easy handling. After the employees have packed their personal belongings, they pack and seal the carton and put a uniform number.

First day 14:00

Our company will send service personnel to disassemble and protect the office furniture that needs to be disassembled. For the wooden work table, we will use the inner layer to wrap the outside with bubble paper and then use cardboard to ensure that the wooden work table is unscathed during the handling process.

First day 16:00

The service personnel of our company began to pack or organize the files and office equipment in the common area and put them together with a uniform number. Make it an independent whole, easy to carry, to ensure that no parts, a data line is missing.

First day 17:00

Our service staff will sort and pack some pieces of debris, and use the special winding film to sort and entangle them to ensure that they are independent and labelled with uniform numbers, so as not to be lost when carrying.

First day 19:00

Everything has been sorted, packaged, and labeled with a uniform number. The personnel who direct the handling of our site have already known the destination of each item, and the location of the new site is also memorable, and can always report where each item is. Now, start to register all the items with the on-site person in charge of the client company, so that you can check the quantity after moving to the new site.

The next day 08:30

Our company's trucks and porters and service personnel will arrive at the scene on time. We assign vehicles according to the actual situation of the customers, each truck is equipped with 4-6 porters. From the moment the goods leave the old office, we will send service personnel to track the whereabouts of the goods, ensuring that the goods can reach the new office with quality and quantity. At the same time, we will arrange for the service personnel to direct the porters on site to place the goods in the pre-planned orientation.

The next day 13:00

All items have been moved to the designated location of the new office. Now, start with the on-site person in charge of the client company to check the statistics according to the details of the statistics. After the inventory is correct, notify the employees of the company to return to their position according to the pre-arranged position and start to organize their personal office supplies and files.

After the company moved into the new address, the most concerned issue is whether the company's telephone system and network system have been successfully switched and are operating normally.

Because the company's telephone system and network system are the lifeblood of a company, they determine whether the company can operate normally. Therefore, for the administrative staff and the company network management, this work must be specially planned. Every step of the process needs to be very well understood. Once you find a problem and need to respond quickly, contact the relevant supplier or service company to solve the problem.