Conference report format

I. Nature of the report of the meeting

Conference report concept

The report of the meeting is a guiding speech delivered by major leaders or relevant representatives at important meetings and popular gatherings. It is a written text material, an important part of the conference archives and the basis for the implementation of the spirit of the conference, or historical information for inspection. It includes political reports, work reports, mobilization reports, summary reports, typical speeches, opening words, closing words, and so on. The report of the meeting has the role of propaganda, agitation and education. These effects are achieved through the reporter's report and the acceptance of the audience. Therefore, in order to let more people know the contents of the report, radio stations and TV stations can broadcast on-site, and newspapers and periodicals can also be published. Such as the report of the party's 17th National Congress.

Characteristics of the meeting report

1. Theoretical and logical. The report of the meeting is a report on the political, economic, cultural and situational aspects of the leaders' cooperation at major conferences or important venues. It is a speech delivered by the leadership or leadership representative from the perspective of the decision-making group. On the basis of extensive and in-depth research and full possession of materials, it looks at the overall situation, finds the focus, and revolves around the problems that arise in actual work, especially those that are urgently needed to be solved, and the people who care about it are the most concerned and most direct. Thorough analysis of the most realistic interests and careful study, so as to grasp the key to the problem, to solve the problem, to achieve the purpose of promoting the healthy development of various work. Therefore, in the analysis and research, it must carefully study the proposed, countermeasures, and problems in accordance with the relevant guidelines and policies, and repeatedly refine it. From the combination of theory and practice, it is the most valuable and most necessary to solve. The question, which fully considers the relevance, correctness, rationality and reliability of the comments made, so that opinions and measures can really help solve practical problems. Therefore, the report of the meeting not only pays attention to fact analysis, but also summarizes it from the theoretical level, and then guides practice. It has strong theoretical and logical nature.

2. Bidirectional and communicative. According to the speech, the conference report is open to the audience and has a special status and role in leadership activities. It has the characteristics of directness, publicity, wide scope and great influence. It is precisely because of this kind of face-to-face communication form that the combination of subject and object is relatively close in time and space. The success of the "report" does not depend on the form, that is, the end of the process, which depends to a large extent. The "magnetic" exchange intensity of the subject to the object, that is, the magnitude of the attraction. The appeal of such a report depends on the literary or eloquent presentation of the report and the acceptance of the audience. And more critical depends on whether the content of the report is recognized by the customer and whether it reflects the actual situation. Therefore, the report of the meeting is actually a form of communication that is unified in time and space and is composed of two-way combination of the reporting subject and the guest group.

3. Practical and targeted. The core of the meeting report is the analysis and resolution of practical problems. It generally summarizes the experience of the achievements, explains the status quo and existing problems, deploys the work, and plans the future. It requires that opinions or countermeasures to solve problems be put forward on the basis of analysis. It is highly targeted and should be feasible in practice and can be implemented to ensure implementation. Deployment tasks and requirements, content must be specific and easy to operate. Especially under the current market economy conditions, leaders need more time to make major decisions and formulate specific operational plans. If there is no investigation, no research, no analysis, no empty talk, report content and the vital interests of the people. Nothing, if you can't hear the essentials, no one will listen to such a report. Then, the report will be the same.

4. Concentration and flexibility. Concentration means that the conference report should be closely related to the theme of the conference. Some materials are good, but as long as they are out of the conference and have nothing to do with the meeting, they should be resolutely removed. Elasticity means that there is no fixed format and requirement in form. The speech of the leader can be long or short, can be comprehensively discussed, and can also express his own views on one of the points.

5. Popularity and clarity. It means that the language should be suitable for the audience and easy to understand and accept for the audience. Because the report of the meeting is mainly conveyed by verbal language, the report is fleeting and has the characteristics of “one-off”. The audience cannot read it as if they were reading the article, but they must read it over and over and must understand it on the spot.

Type of meeting report

1. Political report. It is a report on the lines, guidelines, and policies of the leading organs to achieve the political goals of a certain historical period. Political reports are mostly made by the main leaders of the leading organs. Such as the report of the 17th National Congress

2. work report. It is a report focusing on economic construction, science and culture, education and health. For example, the "Government Work Report" of the Premier of the State Council, the work reports of the principals of the provinces, municipalities, prefectures, and counties to the people's congresses at the same level, and the work of the leaders of various systems in the scope of their work to the subordinate units and the people. Work report, etc.

3. Mobilize the report. It is a report that mobilizes relevant personnel to complete a special work or assault mission. The purpose of mobilization is to enable them to raise awareness, clarify tasks, enhance confidence, and successfully complete tasks. For example, study and publicize the implementation of the 17th National People's Congress mobilization report

4. summary report. It includes two types of work summary report and meeting summary report. The work summary report is a report summarizing the previous work. The difference between the summary report and the work report is that although the work report also has the content of reviewing the previous work, it is very brief and focuses on future tasks. The focus of the summary report is to review the lessons and lessons learned from the previous work. The meeting summary report is a report summarizing the entire situation of the meeting at the end of the meeting.

5. Typical speech. It refers to the speeches of advanced units, departments or advanced individuals at the commendation conference or experience exchange meeting, and reports on the advanced deeds and work experience of the unit, department or individual. Such reports are sometimes spoken by the heads of the units and departments, sometimes by representatives of the units or individuals.

English report format, conference report format, reading report format, work report format

6. Opening words. It is a more important orientation and guiding speech made by the host or main leader of the conference at the opening of the more important meeting. It is the prelude to the conference. It is generally necessary to clarify the meaning of the conference and the purpose to be achieved, and wish the conference a success. Some books are called host words.

7. Closing words. At the end of the more important meeting, the leaders’ speeches are usually to evaluate and summarize the issues resolved in the agenda and meetings of the conference. It is the concluding remark of the General Assembly and an integral part of the agenda of the General Assembly.

Second, the format and writing of the meeting report

Basic format and method of meeting report

The report of the meeting generally consists of five parts: title, title, beginning, subject and ending.

1, the title. There are two ways to write. One is the form directly written as "Report of XXX Comrades at the XXX Working Conference". The other is that the name of the speaker, the name of the meeting and the words “report” do not appear, but another title that reflects the main spirit of the meeting, such as “the current economic situation and future economic development guidelines”. Write down the report's name on the next line of the title.

2, title. The report is conducted face to face, it has a clear report object, the title can be based on the identity of the report object, to fit properly. There are two general situations in writing: one is written only at the beginning of the report; the other is the appropriate interspersed use in the process of the report, except for the opening address, which is intended to alert the audience. The appearance of each address marks the beginning of a new level of speech.

3, the beginning. At the beginning of the conference report, there are many different ways of writing: some open the door and reveal the theme; some ask questions and set suspense; some explain the background and introduce the situation; some tell a story and attract the audience. Regardless of the type of writing, the general requirement is to get straight to the point, touch the topic, present the central argument or main topic of the full text, explain the intent of the report, so that the audience can grasp the essentials and create an atmosphere that controls the emotions of the audience and makes them all Listen to the report with enthusiasm. For example, the report of the Eighth Party Congress of Yunnan Province was just a matter of opening the door. At the beginning, the main purpose of the report was clearly revealed, attracting the attention of the audience. The same is true of the report of the 17th National Congress.

4. The main body. It is a concentrated expression of the main content of the report, which determines the success or failure of a report. The main body of the report should be closely related to the topic or subject matter. It is necessary to have a profound theoretical analysis, as well as typical examples, to clarify the theme of the report from various angles and from various angles.

There are three main forms of structure in the main part of the report: progressive. That is, the layers are described in depth. Its characteristic is that the meaning of the previous layer of each layer is the basis of the discussion, and the logical relationship between the layers is step by step and progressive. Parallel. That is to say from several aspects. It is characterized by several main contents contained in the main purpose of the report. The relationship between several levels is juxtaposed, and they respectively demonstrate the subject matter of the report from different aspects. However, the parallel structure is not randomly listed. The meaning of each layer is first and foremost, and there are certain reasons: either according to the strength of the nature, or according to the priority of the problem, or by time. Contrast. Compare the two different opinions and different aspects. In practice, one of them is mainly used, and the combination of two or three structural forms is also a structural form often used in long reports. However, no matter which structure is adopted, it must focus on one center and one subject. In this way, the audience can get a complete, clear and profound impression.

5. End. That is, the conclusion of the report. This part should pay attention to two points from the content: First, the overall text is summarized, a summary is made, the whole content is summarized, and affirmative conclusions are made. It is not a simple repetition, but should be the establishment of a central argument or the deepening of the theme, so that the audience has a clear, complete and profound understanding and understanding of all the contents of the report, leaving a vivid and unforgettable impression. The second is to have agitation and appeal, so that the audience feels confident, powerful, and full of hope. In terms of expression, some can write endless aftertaste, give the audience a revelation; some are full of fighting passion, give people encouragement; some shout slogans, raise hope, issue orders, make suggestions. For example, Comrade Mao Zedong’s "Struggle for Building a Great Socialist Country" ends: "Our goal must be achieved. Our purpose must be achieved." In short, the end of the report is written in a variety of ways, but no matter what form is used, All must use a short and powerful statement, the main purpose of the report, to make a strong call, in a firm, confident language, to invigorate the spirit of the participants, to raise hope, to issue a call, and some to write a sentence, "My report is over. .Thank you!"

Format and writing of various meeting reports

1. Political report. The format and writing of political reports are basically consistent with the report of the meeting. It should be noted that the topic should be purely focused and must be realistic and targeted; the discussion should be profound and powerful, and it is necessary to answer the specific questions in reality from the theoretical height; not only to make the audience understand the truth, especially to let people know what to do.

2. work report. The body of the work report is generally divided into three parts: the first part, the work in the pre-review stage, including the main achievements, basic experience, and major problems; the second part, the future work tasks, and the measures taken to complete the task. In terms of writing, there is usually a general overview, so that people get a general concept of the tasks to be completed, clarify the overall goal of struggle, and then elaborate on specific tasks. When sub-items describe specific tasks, they must follow the overall goal of struggle and make each specific task serve the goal of achieving total goals. In the external form, both subtitles and sequence code strips can be used. The same is true for the measures and methods to ensure the successful completion of the task; the third part is to rewrite and strengthen the leadership, issue a call, and unite and struggle for the completion of new tasks.

3. Mobilize the report. The mobilization report is characterized by aggression, timing and the specificity of the measures that are appropriate for it. This determines that its body structure has some similarities with other kinds of reports, but it also has its particularity. The body of the mobilization report is generally composed of three parts: the first part, analyzing the situation and raising awareness. This is the focus of the mobilization report. Because only the people recognize the situation, improve their understanding, and have a reliable ideological guarantee to complete the task. Of course, the analysis of the situation mentioned here is not an indiscriminate analysis of international and domestic political and economic situations, but rather an analysis of the situation faced by the task to be completed. The second part is to arrange tasks and propose measures. The measures must be specific, effective, and operable. The third part is to strengthen leadership and pay close attention to it.

4. summary report. There are two types of summary reports: a work summary report. It is mainly a summary of important work at a certain stage. The structure of such a report is: at the beginning, it should be clearly stated the reporting unit, job attributes, time frame, and work content; the main body, mainly writes the work profile, basic experience; the end, the opinions of future work. Summary report of the meeting. It is a summary of the work of the entire conference. It is generally necessary to state the basic situation of the meeting, the gains and weaknesses of the meeting, and the opinions on the post-meeting work. The summary report of the meeting should summarize several important issues and main spirits from the speeches, work reports, typical speeches and discussion opinions of the meeting, and emphasize the explanations so that the participants will have a clearer understanding of the main issues and main spirits of the meeting. Unity, more profound. The summary report of the meeting should be written with emphasis, language succinct, clear conclusions, specific content, effective measures, and practical.

5. Typical speech. Although the typical speeches vary in content and angle, the writing is generally consistent. The main body is composed of three parts: the first part introduces the basic situation; the second part, the main deeds and experience experience; the third part expresses the determination and attitude. Typical speech requires clear-cut views, clear organization, true content, and simple and vivid language.

6. Opening words. Although there is no strict procedure for the opening words, the structure also has a general requirement: at the beginning, the name of the meeting is announced, and the grand opening of the conference is announced. The main body, a brief description of the current situation and main tasks, a brief description of the main agenda of the conference and the objectives to be achieved; clarify the route, guidelines and policies after the conference; to complete the tasks identified by the conference, we must rely on and unite all forces . End, end with a short, agitated discourse, and wish the conference a complete success. The drafters of the opening speech must grasp the purpose of the conference and write the article as concisely as possible.

7. Closing words. The basic format of the closing words is: at the beginning, with a short paragraph to explain the successful conclusion of the meeting; the main body, a brief overview and evaluation of the meeting, focusing on the important issues, main gains and significance of the meeting; To make demands and hopes, to issue a call, and to solemnly declare the victory of the conference. To write a closing statement, the structure should be rigorous, the transition is natural, the language is concise, and it is full of encouragement and appeal.

Third, the general program to be written in the report

The draft report is written as a work process involving multiple levels of staff. Constrained by the regularity of the report, this work process consists of a number of closely related, closely interconnected specific work steps. Each work step has specific specific content and specific functions. The whole of these work steps is the general program written in the report. It is necessary for the drafter to correctly understand and follow this procedure carefully to improve the quality of the report and to maximize its effectiveness. The general procedures for writing a manuscript are divided into seven stages: preparation, possession of materials, establishment of the theme, drafting of the outline, drafting of the draft report, revision of the draft report, and validation of the draft report.

Preparation: Clear the purpose and requirements of the report

The purpose and requirements of the report not only determine the establishment of the theme, the choice of materials, but also determine the determination of the expression and the choice of style. After leaving the purpose and requirements, the establishment of the theme, the choice of materials lost the basis; the choice of expression and the choice of the language also lost its meaning; the report itself lost the value of existence. Purpose and requirements should be expressed directly in the report in a concise and clear language, with clear objectives and requirements, not only for the authors to understand these goals and requirements, but also to systematically and carefully organize them. Prepare "words."

Possession of materials

The so-called possession material refers to a series of facts or theoretical basis that the drafter collects, ingests, and finally writes into the report according to the purpose and needs of the draft report.

The material plays an important role in the preparation of the report. Materials are the basis for establishing themes, and at the same time they are the pillars of the themes in the report. Some of the reports that are mainly intended to reflect the objective reality are composed of systematically organized materials.

As a report of a thought or concept, the subject is instructed by the unit or department head to the drafter, but its formation requires a process of generalizing the objective facts or relevant theoretical views, and the drafter instructs the leader. Correct understanding and further clarification must also be based on a full understanding of relevant facts or theoretical views. In this sense, material is the basis for establishing the theme. Without this foundation, there will be no establishment of the theme. At least the rationality, correctness and effectiveness of the theme may be lost. The possession of materials refers to the process by which the drafters carefully select and obtain useful materials on the basis of extensive collection of materials. Therefore, the collection of materials is the basis for the full possession of materials, and the collection of materials must strive to “get more”. The so-called "more" is to collect all kinds of materials in the process of collecting materials, that is, to:

No matter the past and the present. Both historical materials and realistic materials are required. Because the former can understand the ins and outs of things, it helps to grasp the law and clues of things development; the latter has direct or direct application to solve immediate problems.

No matter what is right or wrong. Both positive and negative materials are required. Because the former helps to explain the situation from the front, to explain the truth, to guide the work with advanced experience and typical examples; the latter is to overcome the deviation from the correct direction and take effective control measures.

Regardless of the thickness. Materials that are both generalized and comprehensive, and that reflect specific and even detailed details. Because these two parts complement each other, it is most convenient to make people understand the whole picture of things.

In order to achieve "more", you must master the source of the material.

The source of the materials needed to prepare the report is multifaceted. First, the relevant archives, archives, books, newspapers, and information materials stored in the archives, archives, information and information rooms, and library departments of the organs; secondly, the drafters have their own purposes, plans, and targeted The actual survey obtained first-hand survey research data. Among them, the material from the first aspect is the largest, the widest range, and the most diverse, but the degree of reliability is not the same, and some have only reference value. The material from the second aspect is small in quantity and specific in scope, but it is highly reliable and highly targeted. In the process of actually collecting materials, these materials should be fully utilized and should not be neglected.

Filter the material. Identify the various materials collected and select the parts that are available for use. The main principle of screening materials is to obey the need to write the purpose of the report and the subject of the presentation. If it is related to the purpose of the report and the theme of the report, and it can strongly explain and highlight the subject, it must be retained; on the contrary, it is irrelevant to the purpose of the report and the theme of the report, and it does not help to explain and highlight the theme. The selected materials should also be true, accurate, and realistic.

To grasp the authenticity and accuracy of the materials. The material itself is a true reflection of the facts and theoretical basis of the facts. It does not allow false elements, because the materials in the report often become the basis for the reporter to carry out work activities and deal with specific things, a little false. In the light, the report is not convincing, so that the listener can not correctly understand the subject of the report, and the result will directly lead to work errors and even failures.

Master the scientific method of identifying materials. For example, the analysis method can be used to analyze the relevant situation in the material and its narrative method, and find the problem from the contradiction of contradiction, guilty reason and vague expression of key parts. The contrast method can also identify doubts in the comparison of multiple materials that reflect the same situation. Of course, verifying the records in the materials through personal investigation is an effective way to distinguish between authenticity and falsehood. In the actual identification work, methods such as analysis, comparison, and investigation often need to be combined.

Pay attention to the typical nature of the material. Typically, it refers to materials that can profoundly reflect the nature of things, have broad representation, not individual, accidental "representations", but general, inevitable, and "truths" of typical significance. Otherwise, even if the material is real, there is no use value. Because the report drafts are mostly social things, and social things are often extremely complex, and their forms of expression are multifaceted. It is not difficult to extract some fragments from these expressions as an example of a certain nature of a thing, but if these fragments do not represent the essence of things and are not widely representative, they are not only not really convincing, but instead will make people Bewildered, and even lead the customer group into astray, the accidental, individual "representation" as the essence of things. If policies are formulated according to this matter, it will inevitably lead to failure of work.

Pay attention to the practical validity of the material. The material itself has practical significance for explaining and solving real problems, so as to enhance the persuasiveness of the report. The "Chen Guzi" and "Rotten Sesame" that have passed the time have not been able to stimulate people's interest to think, and they do not help to draw strong conclusions. The result can only be that the correct theme is not effectively represented, and the resolution of the problem is naturally hindered.

Establish theme

The subject of the report draft refers to the main issues to be expressed in the report and the speaker’s claims. The theme is the center of the report and is in a dominant position. The arrangement of content, the selection of materials, and the use of language must be subject to the needs of the theme. There is no theme or theme that does not have a clear and correct performance. Such a report is a dead letter.

The subject of the report is not the same as the subject of a general literary work. First of all, the theme of literary works is the central idea or basic point of view embedded in the content of the work, and the theme of the report is to clearly reveal the situation, problems and author's claims directly expressed. Secondly, the formation of the theme of literary works requires a process of “refining”, that is, the writer “creates” or “extracts” the correct “conclusions” inherent in a large amount of material, but the subject of the report. Usually it is not the individual drafted by the drafter, but is instructed by the unit or department leader who has formed an opinion on the handling of the problem. Regardless of whether the subject is investigated, integrated, and “extracted” from the facts, or by laws and regulations, the subject matter of the report must be approved by the leader who has a statutory duty for the work and directly or indirectly.

In the process of establishing the theme, the drafter needs to change the principle of “instruction” of the leaders of the unit department into specific, decentralized into concentrated, vague and precise, and disaggregated as the organization, and the implicit connotation is revealed, and the omission is tight. Ensure that the theme is practical and relevant, which is conducive to solving practical work problems and is easy for the reporter to understand and implement effectively.

1. The specificity of the theme is established in the draft of the report.

From the perspective of the emergence of the theme, it emphasizes "intention to the pen first." Although the formation of the theme of the report is the same as the formation of other literary themes, it is a reflection of objective real life, which is extracted from the material, and undergoes a complicated process of germination, formation, refinement, and deepening, but it is not as good as other The establishment of the theme is as free, flexible, incomplete and mostly not the impression of the drafter. It must be constrained by leadership thinking and have a strong sense of object. In this case, the drafter often organizes the material according to the pre-designed subject, ie, the writing intention and the central idea.

From the perspective of the process of the formation of the theme, most of the brewing time is relatively short, especially for short report drafts.

From the perspective of the production of the theme, it is often the crystallization of collective wisdom, the result of people's thinking, and the integration of leadership, superior intentions, and actual social life.

2. Requirements for the subject of the report.

The subject of the report must be correct, clear and focused.

Correct: The theme must conform to the party's line, principles, policies, and national laws and regulations. It must conform to objective and actual conditions, reflect the essential laws of objective things, play a positive guiding role in work, and stand the test of practice. If the subject is wrong, it will bring losses to the work. To be correct, you must get through the top and bottom and master the actual situation.

Clear: The theme must be very clear and unambiguous. What is in favor, what is opposed, what is advocated, what is forbidden, what is affirmed, what is denied, must be expressed and confessed very clearly. This is what Liu Xizai said: "Where a piece of text is written, its intentions can be said in a nutshell." To be clear, first, the main purpose is to answer the questions in real life and practical work that need to be addressed in a targeted manner. The problem, the right medicine, the targeted, can not just general principles, can not talk about the margins, big and no mistakes; can not go around the matter, look around, do not touch the actual problem. Second, the theme should be clear and clear, and the interpretation of its content must be unique rather than ambiguous. The language of the subject must be certain rather than vague, otherwise it will make people unwilling to do so. Third, the subject should be complete. The manuscript is for raising questions, analyzing problems, and solving problems. The topic can't just ask questions and not solve them. You can't "speak to the mouth and leave a sentence." The reporter went to the time.

Concentration: The report draft generally requires content concentration, and its theme should be more concentrated, and it should not be multi-centered. Only when the theme is concentrated, the report draft can be written profoundly, the key points will be more prominent and distinct, and it will be easier for the other party to understand. The relevant matters are also easier to handle, and the relevant regulations should be easy to implement. All aspects, regardless of the primary and secondary, will affect the expression of the report and its actual implementation. To achieve concentration, first, the goal must be consistent, not a thousand words, and thousands of miles away; second, we must pay attention to the content on the basis of complete content, we must look at the overall situation, establish the theme at a high level.

3. The performance of the subject of the report. First, the subject matter is clear. In the title of the report, the main points of the article are outlined. The subject of the report is outlined in very concise terms. The report of the 17th National Congress of the Communist Party of China is. The second is to open the door. This is the main way, the topic sentence is marked in the beginning of the text, so that the reader can see at a glance. The third is the end of the article. At the end of the report, the words were broken, and the beginning of the article revealed the focus and direction of the article, ending with a bright background and pointing out the theme. The fourth is the story. Reveal the theme at the major turning point in the middle of the report, and at the same time play the role of transitional link. The fifth is the first line. The theme is scattered in the sub-headings and small views of each part of the report, which plays a role in pinning.

Written outline

The outline is a blueprint for the structure of the report. With the outline, the results of the structure arrangement can be “fixed”. When the report is drafted, it can be followed. It is a matter of course, which saves time and avoids “ "Ten steps and nine times back", to avoid the "quick pen" and the confusion in the way of thinking, to ensure that the draft of the report is smooth and rigorous. To this end, in drafting the manuscript, in addition to the short length and very simple structure, the results of the structural arrangement can be determined by playing the “draft draft”. In most cases, the structure needs to be arranged in the text to prepare the outline. .

According to the length of the report, the complexity of the structure, and the amount of content, the outline can be thick and thin. The rough can only describe the overall outline, draft the title of the report, determine the overall composition of the elements and arrange the order; the fine parts should also include the following parts, such as: how to divide the paragraph, how to transition, how to take care, how to start And the end, where to use specific materials, where to be more detailed, where should be more general, the purpose and requirements of the report and the theme should be pointed out or re-emphasized.

In the process of preparing the outline, the title of the report should be highly valued. Because the title is not only the name of the report, but also the "class" in the "class", it often directly reveals the subject of the report, and can directly or indirectly reflect the purpose or requirements of the report. When drafting an outline, it is not necessary to pay attention to the title. Whether it is complete or not, whether it is appropriate or not, whether it is detailed or not, and whether it is accurate or not, it is often the reason for the report to be digressed, digressed or even invalidated or reduced in effectiveness. One. To this end, you must pay attention to the title you want to write: First, the structure should be complete. The second is to be precise. Third, the text should be concise and eye-catching.

Draft report

After the outline is completed, it is necessary to send the leader for approval. After agreeing, the draft report can be drafted according to the content and order specified by the leader.

Modify the verification report

Modifying the touches is a very important part of the process of drafting the report, because it is always inevitable that the drafters will not consider them in the writing process. It is in this sense that some people say that good report drafts are almost always "reformed" rather than "written".

The draft report needs to be revised repeatedly as the revision has a significant impact on improving the quality of the draft. The revision work is actually a creative activity that polishes the quality of the report. In practice, even if it is a short report, it is rare for the drafter to make any additions, deletions, changes or adjustments. The reason is very simple. The actual utility that can be produced by one word and one sentence in the report draft needs to be refined by the drafters, and there must be no omissions. Otherwise, there may be serious consequences contrary to the wishes of the reporter. At the same time, the report draft is different from the general article. Writing a general article is the author's desire to express one's will. The drafting of the report is to express the will in the unit and department. Not only does it have a problem that the word can reach the goal, but also A question of "Italian ability". Therefore, the report draft is more prone to omissions, more need to be modified than the general article, the amount of modification and the difficulty is also greater. In fact, many reports have to be carefully revised several times, dozens or even dozens of times.

The revision of the draft is often a collective act. Not only the drafters have to participate, but also the relevant units, department heads, and other staff members, and even the relevant personnel of the subordinate units, must participate. Moreover, the more important the report is, the wider the coverage, the more diverse the composition of the participants and the greater the number of people. The specific form of collective revision, one is to submit written amendments in turn, and one is to discuss collectively, to jointly conduct a comprehensive verification of the report, to identify errors and omissions, and to revise and supplement them. In the practice of modifying important manuscripts, these two forms are often used interchangeably.

In the revision, we must adhere to the principle of comprehensive verification. It is to use the national laws, regulations, policies and regulations, as well as the "inspiration" of the leaders and the general language rules, to carefully and carefully examine the report drafts word by word, and find out all the omissions from the content to the form. The main points of verification are: whether the theme is correct; whether the reflection of facts is objective and true; whether the claim is legal; whether the policy boundary is clear; whether the measures are implemented, whether it is practicable; and other superiors, level units, departments, own units, departments, etc. Whether there is contradiction between the regulations and the context; whether the purpose of the report or the requirements of the report is clear; whether the structure is complete and rigorous; whether the format is correct and conforms to the norm; whether the use of the material is reasonable, whether it is properly detailed; whether the statement is fluent and concise Strict, whether it conforms to grammar logic and so on.

The problems found in the verification shall be corrected or compensated in the form of addition, deletion, modification and adjustment.

"Increase" is to increase and supplement. All the defects, gaps and omissions in the content and form of the report must be added. Such as supplementing the proposition, making it perfect and feasible; the supplementary materials make the report draft more persuasive; the addition of words makes the sentence more rigorous and thorough, and conforms to the logic of grammar; the supplementary elements make the structure of the report more complete.

"Deleting" is to erase. Any materials, claims, and sentences that do not help the purpose of the report, requirements, and articles are removed. Such as unnecessary material irrelevant to the subject, claims beyond the scope of authority, dispensable words or paragraphs, and so on. Sometimes limited to the length, but also "cut love."

"Change" is a change. Anything that is incorrect, not rigorous, incomplete, and inappropriate in the report draft needs to be changed to a correct, rigorous, and appropriate statement.

"Tune" is adjustment. That is, adjustments made within the scope of existing content and form. For example, adjust the order of the elements of the text, change the position of words, words, sentences, and so on.

After verifying and correcting and making up for various errors and omissions, it is necessary to improve the report draft from the perspective of further improving the expression effect. If we further enrich the content, adjust the structure of the text, and make more in-depth and detailed scrutiny and tempering of the text, so as to achieve the goal of “improving the icing on the cake” and making the report draft more effective.

The following issues should be noted during the revision of the manuscript:

First of all, since the modification activity is often a collective behavior, it often results in different or even completely different revision opinions. At this time, if there is a major disagreement, the collective resolution should be the final revision basis; if it is a general disagreement, the competent leader may be asked to decide.

Secondly, the drafter should correctly use various modification symbols in the process of modifying the manuscript.

Finally, the revised report draft must be neat and tidy, in line with the requirements of the written draft specification.

Audit report

The approval of the draft report is generally sent to the person in charge of the unit, department or organization. In a certain sense, it is a continuation of the revision work.

Fourth, the meeting report writing notes

To eat through both ends. That is to eat through the head, find out the next. "Getting through the top" is to profoundly understand the guidelines and policies of the party and the government and the instructions of the superiors. This is the guiding ideology and basic basis for the work of grassroots units. To write a report that is ideological and theoretical, and has guiding significance for the department and the unit, it is necessary to repeatedly study and understand the spirit of guiding the guidance of the higher level. The instructions of the superiors, especially the instructions of the central, provincial and municipal parties and government departments, have more general guiding significance. Only by combining the instructions of the central or higher level with the actual situation of the department and the unit can the specific opinions and methods for implementing the spirit of the instructions be presented. "Finding the bottom of the head" is to go deep into the grassroots, investigate and study, and comprehensively and specifically grasp the situation. The raw materials for leading cadres to make reports and speeches come from the practice of the general public. It is the basic work to improve the quality of the report drafts on the work situation around you, the voices and demands of the people, and the new situations and new problems that arise in real life. A report with a guiding meeting is generally to ask questions, analyze problems, and solve problems. This requires the drafters to go down to understand the problems, master the actual situation at the grassroots level, and then pass the raw materials obtained through the leading institutions. The collective discussion and their own serious analysis, in accordance with the spirit of the instructions to solve these problems at a higher level, form a systematic and rational opinion. On this basis, the report of the meeting can be drafted.

To be realistic. Whether the report is a summary of past work or a task to be completed in the future, we must adhere to the principle of seeking truth from facts. The results are not exaggerated, not missing, not in the middle of life, and do not cover up the shortcomings. The measures and measures proposed should be practicable.

Be targeted. The report of the meeting is to be heard by the audience. Therefore, to draft the report, we must first clarify the content of the report and understand the situation of the audience. In particular, we must understand the audience's ideological status, cultural standards, and professional characteristics, and understand their psychology, wishes, and requirements in order to decide what to say and how to speak, so as to achieve targeted and practical problems.

Be focused. The views of the report should be clear and the key points should be highlighted so that the audience can grasp the essentials of the report and leave a vivid impression on them.

To be profound. To make a report, in order to fully explain the main purpose, it is necessary to analyze and demonstrate from the organic combination of theory and facts. Theoretical argumentation, one is citation and the other is analysis. Quoting: According to the needs of argumentation, it quotes the classical rhetoric of Marxism, the speeches of the main leaders of the party and the state, the relevant principles and policies of the party and the state, and makes the main purpose of the report based on the basic principles of Marxism and the principles and policies of the party. Quoting should be refined, and more importantly, it must have its own theoretical analysis, apply the basic views of Marxism and the party's principles and policies, and directly answer new problems that arise in reality, thus promoting the continuous development of building a well-off society in an all-round way. In addition, the nature of the meeting report determines that in addition to the necessary theoretical explanations, it must also exemplify a large number of typical cases and statistical figures to enhance the persuasiveness of the report. This requires that the elections must be authentic and eloquent. Analysis: It is to use the theoretical viewpoints, factual materials, etc. to carry out the rational, favorable and knotted analysis and reasoning from the outside to the inside, from the table and the inside, from the phenomenon to the essence, from the sensibility to the rationality.

Be organized. Most of the texts of the conference report are based on subtitles, sequential code or hierarchical structure, which shows clear rules. In this way, it is possible to highlight the main points of the report and to facilitate the audience to grasp the essentials of the report. This requires strict logic between the layers of the report. This rigorous logic is mainly manifested in three aspects: the meaning of each layer cannot be repeated. The body of the report generally has multiple levels, each level has relative independence, and the meaning of the previous level must be basically the same or partially the same as the meaning of the next level. The meaning of each layer cannot be contradictory. The meaning of each layer should be at different levels under the command of the central argument. Each level should explain the central argument from a certain aspect, and it is not allowed to contradict the central argument. The meaning of each layer is gradually deepened. Each layer means the depth of the previous layer of meaning, showing a logical advancement from analysis to synthesis, from phenomena to essence, from shallow to deep.

To pour your feelings. The report of the meeting relies on vivid language, sincere and deep feelings to attract the audience and infect the audience. Therefore, the report of the meeting should combine narrative, reasoning, discussion and sensation organically. Language should strive to be colloquial and popular, and it is both simple and vivid. For the whole report, there are often brief and brief narratives, as well as incisive and profound arguments; there are both calm and pertinent rational analysis, and passionate encouragement. In this way, the audience can understand the affair and feel the excitement after listening to the report, and enhance confidence and strength from the face.

V. The report draft is intended to write common questions.

Lengthy

1. Long story, nothing to say. Some reports have a length of four or five thousand words. When talking about work, we only talk about the principle, do not talk about the actual situation; talk about the problem, only talk about the principle, do not talk about the key points; talk about the next work arrangement, only shout slogans, lack of specific measures. Some work reports, although the text is not long, but empty words, set of words in a string, the words in the text can be used this year, next year, but also after reading, after the read.

2. The language is cumbersome and muddy. Although there is some practical content in the text, half of the length is to list the facts and figures. It is dizzying when I hear it. The language of the report is boring, boring, and the story is repeated, and the situation is repeated, for fear of omission. Examples of facts and figures in the text, from the province, city, county to township, village, household, all levels, all in all. This situation often occurs in some comprehensive work reports and year-end work reports.

3. Adding snakes to the feet, wastes ink. For example, a unit has a report of more than 2,500 words. The words that are really useful in the report are only 700 words, and the rest are all redundant. Although this kind of phenomenon is rare, it is easy to bring down the style of writing without overcoming it.

Rough content

1. The content is repeated. This phenomenon occurs in the report and is repeated in the same content in a report.

2. According to the copy. When implementing the guidelines, policies, laws, and decrees of the higher authorities, some leading agencies and business departments do not proceed from the actual situation in the region or the department, and do not conduct serious investigations and studies, and then handwritten reports. There was no goods in the stomach and I was eager for success. I had to copy it. Some drafters transcribe the superior files in sections, and even the examples in the superior files are copied in the same way. In a 8000-word report, only a thousand words are their own words; some are subjectively created and written. The report is not as specific as the above file. What is more serious is that some transcripts of superior files are taken out of context and misinterpreted, which results in fragmentation of the report and damages the seriousness and authority of the report. This phenomenon of copying photos to higher-level files is more serious. The main reasons are as follows: First, the understanding is vague and the level is limited. Some drafters mistakenly believe that copying the superior files is safer and will not make mistakes; some drafters would like to have some unique insights and creatively implement the instructions of the superiors, but because of the limited standard, they can’t think of new ideas, rather Copy the photo to the file. Second, the style is lazy and perfunctory. Some drafters have their own ideas, their styles are lazy, they don't move their minds, they are labor-saving, they are afraid of hardships, but they have to complete their tasks, so they have to take the Western copy and deal with it. The third is to keep up with the situation and to deal with it.

For example, the superior sent important notices, or asked to learn important files and speeches, or asked to carry out a certain job. If the unit or department does not have an attitude, it is not easy to explain. In order to keep up with the situation, they rushed into battle, shamming a shot, copying the photo, and coping with the matter. If someone asks, talk well. Practice has proved that, for whatever reason, copying is a passive absenteeism. If the report draft of the instructions of the superiors does not have the characteristics and opinions of the units and departments, it is better not to report, and to act in accordance with the spirit of the instructions of the superiors. If you can't get a specific implementation opinion for a while, you can take the time to investigate and research. On the basis of finding out the situation, proceed from the actual situation, and put forward a targeted implementation of the report and report it again.

3. Policy contradiction. Some business functions affiliated to the leading organs, because they do not understand the policies and business conditions of other departments, easily misinterpret the policies in the report. As a result, there are many political issues and policy contradictions, making it difficult for the subordinate units to implement. The contradiction in policy not only affects the work at the grassroots level, but also creates contradictions between units and departments.

4. Lack of targeting. There are no new things, the policy is not clear, the measures are not specific, full of official words, and the audience is stunned. The public calls this official document "official article." Please read the following paragraph: "Six, improve the style of work, pay close attention to the implementation of various tasks. The task of the second quarter is very heavy. Leaders at all levels should work hard to get rid of Wenshan Huihai and trivial things, and walk out of the conference room and office. Going deep into the people, investigating and researching, solving problems, speaking less empty talks, doing more practical things, working hard to grasp early, grasping and grasping the reality, and really catching the results." These words can only be written in the report.