Document report format
1 Scope This scope stipulates the paper requirements, printing requirements, and the arrangement and identification rules of each element in the official documents.
This standard applies to official documents issued by administrative organs at various levels in the country. Official documents of other agencies may refer to the implementation. The official documents printed in minority languages may be executed in accordance with the relevant provisions in accordance with this standard.
2 Reference Standards The provisions contained in the following standards constitute provisions of this standard by reference in this standard. At the time of publication, the editions indicated were valid. All standards will be revised and parties using this standard should explore the possibility of using the latest version of the following standards.
GB/T 148-1997 Printing, writing and drawing paper size
3 Definitions This standard uses the following definitions.
3.1 word word
A unit of length that identifies the lateral distance in a document. A word refers to the space occupied by a Chinese character.
3.2 line line
A unit of length that identifies the longitudinal distance in a document. In this standard, the distance between the height of the 3rd word and the height of the 3rd word is 7/8 times as a reference line; the document standard is the base line with the height of the 2nd word plus the height of the 2nd word by 7/8 times.
4 Main technical indicators of official documents Paper for official documents generally uses offset paper or carbon paper with a basis weight of 60g/m2-80g/m. The paper whiteness is 85%-90%, the lateral folding resistance is ≥15 times, the opacity is ≥85%, and the PH value is 7.5-9.5.
5 Document size and layout size
5.1 Document Size The document paper is made of A4 type paper specified in GB/T 148. The finished product size is 210mm×297mm. The allowable deviation of the size is shown in GB/T 148.
5.2 Document margin and core size document paper head: 37mm ± 1mm
Documentary paper opening: 28 mm ± 1 mm
The core size is: 156 mm × 225 mm
6 The color of the graphic in the official document is not specified. The color of the graphic in the official document is black.
7 Typesetting specifications and printing requirements
7.1 Typesetting Specification The text uses the No. 3 imitation Song character. If there is a subtitle in the text, you can use the small number of the 3rd small song or the black body. Generally, there are 22 lines per side, and each line has 28 words.
7.2 Plate making requires that the layout is clean and has no bottom ash, the writing is clear and uninterrupted, the size is standard, the core is not oblique, and the error is less than 1mm.
7.3 Printing requires double-sided printing; the page number is positive, and the error on both sides must not exceed 2mm. The black ink should reach the chromatographic standard BL100%, and the red ink should reach the chromatographic standard Y80%, M80%. The printed matter is solid and even; the word is not flowered, not white, and there is no break.
7.4 Binding requirements The official document should be bound on the left side without dropping the page. The cover and the book block of the official document do not fall off, and the back is flat and not empty. The error between the two pages is not more than 4mm. The saddle-stitched or flat-scheduled reservation is two quarters of the upper and lower eyelids of the two staple saws, and the tolerance is ±4mm. The distance between the staple saw and the book is 3mm~5mm; there are no bad nails, missing nails, heavy nails, and the stitches are flat and firm; the back ridges cannot be loosely booked. The size of the finished product is ±1mm, and the four corners are 90 degrees without burrs or defects.
8 Official document identification rules in this document This standard divides the elements that constitute the official document into three parts: the eyebrow head, the main body, and the edition.
The elements placed above the red reverse line on the front page of the official document are collectively referred to as the eyebrows; the elements placed below the red reverse line to the subject words are collectively referred to as the main body; and the elements placed below the subject words are collectively referred to as the edition.
8.1 Eyebrows
8.1.1 Document number number Document number The serial number is the serial number of each document when several copies of the same document are printed. If you need to identify the number of the official document number, use the Arabic digital top grid to mark the number 1 in the upper left corner of the core.
8.1.2 Secret level and confidentiality period If you want to identify the secret level, use the 3rd bold typeface, the top grid is marked on the first line in the upper right corner of the version, and the word between the two words is empty; if you need to identify the secret level and the confidentiality period at the same time, use The number 3 is in bold, the top is marked on the first line in the upper right corner of the version, and the secret level and the confidentiality period are separated by "★".
8.1.3 If the urgency needs to identify the urgency, use the number 3 blackface, the top grid is marked on the first line in the upper right corner of the core, and the word between the two words is empty; if you need to identify the secret level and urgency at the same time, the secret level top grid In the first line of the upper right corner of the core, if you want to identify the secret level, use the 3rd bold typeface, the top grid is marked on the 1st line in the upper right corner of the core, and the urgency top is marked on the 2nd line in the upper right corner of the core.
8. 1.4 The identity of the issuing authority shall be composed of the full name of the issuing authority or the standardized short name followed by the "archive"; for some specific official documents, only the full name or standardized short name of the issuing authority may be identified. The upper edge of the issuing authority logo is 25 mm from the upper edge of the core. For the reported official document, the upper edge of the issuing authority logo is 80mm from the upper edge of the core. If you need to identify the number of the official document number, the secret level and the confidentiality period, and the urgency, you can mark the two lines in the downward direction of the issuing authority.
It is recommended to use the small standard Song characters in the logo of the issuing authority, which is marked in red. The size of the font is determined by the issuing authority on the principle of conspicuous appearance, but generally it should be less than 22 mm × 15 mm.
In the case of joint writing, the name of the organiser should be in the front, and the word "archive" should be placed on the right side of the name of the issuing authority, and the upper and lower sides should be arranged in the middle; if there are too many joint writing organs, the text should be displayed on the front page of the official document.
8.1.5 Sending text size The size of the text type consists of the issuing authority, the year and the serial number. The number of the issuing authority is 2 lines below the line, and the number is in the middle of the arrangement. The year and the serial number are marked with Arabic numerals. The year should be marked with the full name and enclosed by the hexagon "[ ]"; the serial number is not edited, and the number is not added. "word.
A red reverse line with the same width as the core is printed at 4mm below the issuing authority.
8.1.6 The official document submitted by the issuer shall identify the name of the issuer and shall be arranged in parallel to the right of the size of the text. The size of the text type is 1 word on the left, and the name of the issuer is 1 word on the right; the issuer uses the 3rd imitation of the Song character, and the signature is followed by the full-form colon. After the colon, the name of the issuer is identified by the 3rd body.
English report format, conference report format, reading report format, work report format
If there are multiple issuers, the name of the organizer's issuer is placed in the first line. The names of the other signatories are arranged in the order of the issuer's name from the second line, and the red reverse line is moved downwards. The size of the text type should be in the same line as the last issuer name and the red reverse line should be 4 mm away.
8.2 Subject
8.2.1 The headline of the official document is 2 lines under the red reverse line. With the 2nd small mark, it can be arranged in one or more lines. When returning, the word meaning is complete, the arrangement is symmetrical, and the spacing is appropriate. 8.2.2 The heading of the main delivery agency is 1 line below, and the left top grid is marked with the No. 3 imitation Song character. When returning, it still tops the grid; the last main delivery institution name is followed by a full-shaped colon. If the name of the main delivery agency is too large and the main page of the official document cannot display the text, the name of the main delivery agency should be moved to the underlying keywords in the edition, on the CC, and the identification method should be the same as the CC.
8.2.3 The main body of the official document is sent to the l-line under the name of the organ, and each natural paragraph is left at 2 characters, returning to the top. The digit and year cannot be returned.
8.2.4 If there is an attached file in the official document of the subsidiary file, the word "subsidiary file" is identified by the word "3" in the left space of the text.
This standard applies to official documents issued by administrative organs at various levels in the country. Official documents of other agencies may refer to the implementation. The official documents printed in minority languages may be executed in accordance with the relevant provisions in accordance with this standard.
2 Reference Standards The provisions contained in the following standards constitute provisions of this standard by reference in this standard. At the time of publication, the editions indicated were valid. All standards will be revised and parties using this standard should explore the possibility of using the latest version of the following standards.
GB/T 148-1997 Printing, writing and drawing paper size
3 Definitions This standard uses the following definitions.
3.1 word word
A unit of length that identifies the lateral distance in a document. A word refers to the space occupied by a Chinese character.
3.2 line line
A unit of length that identifies the longitudinal distance in a document. In this standard, the distance between the height of the 3rd word and the height of the 3rd word is 7/8 times as a reference line; the document standard is the base line with the height of the 2nd word plus the height of the 2nd word by 7/8 times.
4 Main technical indicators of official documents Paper for official documents generally uses offset paper or carbon paper with a basis weight of 60g/m2-80g/m. The paper whiteness is 85%-90%, the lateral folding resistance is ≥15 times, the opacity is ≥85%, and the PH value is 7.5-9.5.
5 Document size and layout size
5.1 Document Size The document paper is made of A4 type paper specified in GB/T 148. The finished product size is 210mm×297mm. The allowable deviation of the size is shown in GB/T 148.
5.2 Document margin and core size document paper head: 37mm ± 1mm
Documentary paper opening: 28 mm ± 1 mm
The core size is: 156 mm × 225 mm
6 The color of the graphic in the official document is not specified. The color of the graphic in the official document is black.
7 Typesetting specifications and printing requirements
7.1 Typesetting Specification The text uses the No. 3 imitation Song character. If there is a subtitle in the text, you can use the small number of the 3rd small song or the black body. Generally, there are 22 lines per side, and each line has 28 words.
7.2 Plate making requires that the layout is clean and has no bottom ash, the writing is clear and uninterrupted, the size is standard, the core is not oblique, and the error is less than 1mm.
7.3 Printing requires double-sided printing; the page number is positive, and the error on both sides must not exceed 2mm. The black ink should reach the chromatographic standard BL100%, and the red ink should reach the chromatographic standard Y80%, M80%. The printed matter is solid and even; the word is not flowered, not white, and there is no break.
7.4 Binding requirements The official document should be bound on the left side without dropping the page. The cover and the book block of the official document do not fall off, and the back is flat and not empty. The error between the two pages is not more than 4mm. The saddle-stitched or flat-scheduled reservation is two quarters of the upper and lower eyelids of the two staple saws, and the tolerance is ±4mm. The distance between the staple saw and the book is 3mm~5mm; there are no bad nails, missing nails, heavy nails, and the stitches are flat and firm; the back ridges cannot be loosely booked. The size of the finished product is ±1mm, and the four corners are 90 degrees without burrs or defects.
8 Official document identification rules in this document This standard divides the elements that constitute the official document into three parts: the eyebrow head, the main body, and the edition.
The elements placed above the red reverse line on the front page of the official document are collectively referred to as the eyebrows; the elements placed below the red reverse line to the subject words are collectively referred to as the main body; and the elements placed below the subject words are collectively referred to as the edition.
8.1 Eyebrows
8.1.1 Document number number Document number The serial number is the serial number of each document when several copies of the same document are printed. If you need to identify the number of the official document number, use the Arabic digital top grid to mark the number 1 in the upper left corner of the core.
8.1.2 Secret level and confidentiality period If you want to identify the secret level, use the 3rd bold typeface, the top grid is marked on the first line in the upper right corner of the version, and the word between the two words is empty; if you need to identify the secret level and the confidentiality period at the same time, use The number 3 is in bold, the top is marked on the first line in the upper right corner of the version, and the secret level and the confidentiality period are separated by "★".
8.1.3 If the urgency needs to identify the urgency, use the number 3 blackface, the top grid is marked on the first line in the upper right corner of the core, and the word between the two words is empty; if you need to identify the secret level and urgency at the same time, the secret level top grid In the first line of the upper right corner of the core, if you want to identify the secret level, use the 3rd bold typeface, the top grid is marked on the 1st line in the upper right corner of the core, and the urgency top is marked on the 2nd line in the upper right corner of the core.
8. 1.4 The identity of the issuing authority shall be composed of the full name of the issuing authority or the standardized short name followed by the "archive"; for some specific official documents, only the full name or standardized short name of the issuing authority may be identified. The upper edge of the issuing authority logo is 25 mm from the upper edge of the core. For the reported official document, the upper edge of the issuing authority logo is 80mm from the upper edge of the core. If you need to identify the number of the official document number, the secret level and the confidentiality period, and the urgency, you can mark the two lines in the downward direction of the issuing authority.
It is recommended to use the small standard Song characters in the logo of the issuing authority, which is marked in red. The size of the font is determined by the issuing authority on the principle of conspicuous appearance, but generally it should be less than 22 mm × 15 mm.
In the case of joint writing, the name of the organiser should be in the front, and the word "archive" should be placed on the right side of the name of the issuing authority, and the upper and lower sides should be arranged in the middle; if there are too many joint writing organs, the text should be displayed on the front page of the official document.
8.1.5 Sending text size The size of the text type consists of the issuing authority, the year and the serial number. The number of the issuing authority is 2 lines below the line, and the number is in the middle of the arrangement. The year and the serial number are marked with Arabic numerals. The year should be marked with the full name and enclosed by the hexagon "[ ]"; the serial number is not edited, and the number is not added. "word.
A red reverse line with the same width as the core is printed at 4mm below the issuing authority.
8.1.6 The official document submitted by the issuer shall identify the name of the issuer and shall be arranged in parallel to the right of the size of the text. The size of the text type is 1 word on the left, and the name of the issuer is 1 word on the right; the issuer uses the 3rd imitation of the Song character, and the signature is followed by the full-form colon. After the colon, the name of the issuer is identified by the 3rd body.
English report format, conference report format, reading report format, work report format
If there are multiple issuers, the name of the organizer's issuer is placed in the first line. The names of the other signatories are arranged in the order of the issuer's name from the second line, and the red reverse line is moved downwards. The size of the text type should be in the same line as the last issuer name and the red reverse line should be 4 mm away.
8.2 Subject
8.2.1 The headline of the official document is 2 lines under the red reverse line. With the 2nd small mark, it can be arranged in one or more lines. When returning, the word meaning is complete, the arrangement is symmetrical, and the spacing is appropriate. 8.2.2 The heading of the main delivery agency is 1 line below, and the left top grid is marked with the No. 3 imitation Song character. When returning, it still tops the grid; the last main delivery institution name is followed by a full-shaped colon. If the name of the main delivery agency is too large and the main page of the official document cannot display the text, the name of the main delivery agency should be moved to the underlying keywords in the edition, on the CC, and the identification method should be the same as the CC.
8.2.3 The main body of the official document is sent to the l-line under the name of the organ, and each natural paragraph is left at 2 characters, returning to the top. The digit and year cannot be returned.
8.2.4 If there is an attached file in the official document of the subsidiary file, the word "subsidiary file" is identified by the word "3" in the left space of the text.
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