The first quality development festival closing ceremony planning book

1. Activity background

All the activities of the First Quality Development Festival of the School of Mechanical and Electrical Engineering have been successfully concluded. Students and organizations with outstanding performances in this event should be encouraged and rewarded, so the closing ceremony of the quality development festival was held.

2. Purpose of the event, meaning of the event and goal of the activity

Recognize the outstanding individuals or groups in this event, let the students and teachers realize the benefits brought about by the quality expansion, so that the quality development festival is truly recognized by the students, and the whole hospital will share the activities brought to our hospital. Happiness and benefits.

3. Event time, place and object

Activity time: May 31, 2019

Venue: Guilin University of Electronic Science and Technology, Laoshan Campus

Activity object: All students of 07 and 08 of the School of Mechanical and Electrical Engineering

Working group setting

Mobile Team: The Bureau is responsible for forming this team

Team leader: Ju Ziwen

Planning team: The Ministry of Literature and Art is responsible for forming this team.

Team leader: Zhong Yongzhen

Conference Group: The organization department and the external department are responsible for forming the team.

Team leader: Li Jianming

Field team: The sports department is responsible for setting up the team.

Team leader: Mo Zhen

Propaganda Group: The Propaganda Department is responsible for forming this team.

Team leader: Lin Jiefeng

Material group: The academic department and office are responsible for forming this team.

Team leader: Wan Zhifang

Audiovisual Group: The Ministry of Literature and Art is responsible for forming this team.

Team leader: Zhong Yongzhen

Prop group: The office is responsible for setting up the team

Team leader: Qu Peixian

Stage group: The Propaganda Department and the Literature and Art Department are responsible for forming this team.

Team leader: Lin Jiefeng

Logistics Group: The Ministry of Life is responsible for forming this team.

Team leader: Li Jun

Etiquette Group: The Ministry of Literature and Art is responsible for forming this team.

Leader: Luo Xiaolian

V. Working group responsibilities

Mobility group: 1 responsible for overall planning and on-site supervision of activities

Planning group: 1 Responsible for the convening of the work coordination meeting and the event planning and rectification.

Conference Group: 1 Responsible for the contact and cooperation of the host and the performance player;

2 Responsible for the sign-in work of class and staff of each class;

3 Responsible for invitations and invitations from representatives of various guests and other departments

4Responsible for the reservation of the venue

5 is responsible for notifying the time and place of each class and the winners meeting

6 cooperate with the field team to maintain the order of the overall activities

Field team: 1 is responsible for maintaining the order of the overall activities;

2 Responsible for the seating arrangement of the audience on the day of the event and the design of the on-site atmosphere transfer plan;

3 Responsible for the finalization of interactive games and specific rules

Propaganda Group: 1 Responsible for the promotion of the event, including posters, production of flyers, posting and distribution, making and placing banners, etc.

2 is responsible for the layout of the venue on the day

3Responsible for the collection of picture materials before, during and after the closing ceremony

Material group: 1 is responsible for the collection and finishing of the closing information;

2 is responsible for the writing of the host word;

3 Responsible for the completion of the certificate, the production of guest cards and invitations;

4 Responsible for event recording, press release writing and post-conference press release.

5 responsible for the awards of the awards

6 responsible for the seating arrangements of the guests

Audio-visual group: 1 Responsible for the production of audio and audio on the spot;

2 Responsible for all video and audio playback and pre-conference debugging work at the venue.

3 responsible for the commissioning of all lighting and sound on the day

Stage group: 1 is responsible for the stage layout and stage effect design of the day;

2 Responsible for the selection and exercise of the moderator.

3 Responsible for the rental, placement and arrangement of wires in the field.

4 Responsible for the determination of the program and inform the audiovisual group

Prop group: 1 Responsible for pre-conference preparation, on-the-spot use and post-conference finishing of the items on the stage and on the guest table.

Logistics Group: 1 Responsible for the preparation of the items required for the event on the day of the event, on-the-spot use and after-sales recovery

2 Responsible for organizing personnel to clean up the venue after the meeting;

3 Cooperate with the stage group to complete the layout of the venue.

Etiquette Group: 1 is responsible for selecting and organizing the etiquette training;

2 The audience responsible for the competition will be guided to the exhibition, and the guests will be allowed to enter and award the prizes;

3 is responsible for the makeup of the host and the hostesses.

Rehearsal specific schedule on May 30

17:30 Staff, host sign in [Organization Department]

17:50 Performers and award-winning representatives sign in [Organization Department]

18:00 Rehearsal begins {host, approximate process, art program}

Specific time schedule on May 31

13:00 Staff and host sign in [Meeting Group]

Place the venue [propaganda group, stage group]

17:00 Final debugging of video and audio [Video Group]

18:30 Classmates, students from various departments, guests sign in [Meeting Group]

19:00 Closing ceremony officially begins

Eight. Activity budget

nine. appendix

Appendix I

Software: 1) Text material: 1. Writing and finalizing the draft

2. Each guest speech

2) Video: 1. Opening title

2. The main background of the event

3. Background of each link

4. Video of each award

3) Audio: 1. Accompaniment band for performance

2. Music at the time of award

3. Music before and during the opening

Hardware: 1) Props: 1. Guest water

2. Certificate

3. Arrange the balloons, ribbons, curtains, lanterns, tapes, scissors needed for the venue

2) Audio and lighting equipment: 1. Mixing console

2. Microphone

3. Lighting Appendix II

ten. emergency plan

1. If the classmates leave midway through the meeting, the meeting group and the field team will draw 3~4 staff members at the back door to prevent too many students to leave. In addition, two or three staff members are required to maintain the discipline of the venue.

2. Interactive game time

3. If the awarding guests suddenly have an urgent matter, leave the venue and hand it over to other guests for the award. Moreover, the award-winning guests should send staff to inform the moderator in time.