Official writing guide
Official document writing: material reliability The material of the official document includes the facts, statistics, policies and regulations, superior spirits, etc. on which the main purpose of the document is expressed and the subject matter is expressed. The documentary material is different from the material and subject matter of the literary work. It is also different from the practical articles such as the general news body, the historical biography or the explanatory body, and the discussion body. Its scope is broader. In a nutshell, the scope of official documents mainly includes two aspects: spiritual basis and factual situation.
The spiritual basis refers to the line and policy of the party and the state, the laws and regulations of the state, and the relevant policies and regulations promulgated by the leading organs at higher levels and other related archives.
The facts include direct and indirect referrals. The situation reflected in the official document mainly refers to the facts that occur directly, discovered, and summarized, that is, the problems encountered by the region, the department, and the unit, the events that occurred, and the progress of the work. It is expressed in the official document as specific examples, generalization of phenomena, and numerical statistics. This factual situation that occurs directly is the first-hand material. In addition, the facts of the official documents also include examples, summaries, figures, experiences, and achievements that are indirectly cited.
No matter which type of material, it is required to be true, accurate and reliable. "The situation is indeed" is the basic requirement for writing a good document. This is consistent in the old and new "Measures." In order to ensure reliable materials and accurate conditions, we generally need to do a good job in four aspects of material preparation: possession, screening, verification, and processing.
Detailed possession of materials
Writing a good document must be in full possession of the material. Materials are the basis for forming opinions. Facts and figures are all “dry goods” expressed in official documents. Of course, they are very important. "If you are a big craftsman, you don't have the soil and wood materials, you can do everything in the wind, what facilities?" Write a document such as a craftsman who has nothing to do with material and can't do anything. The above is from the two aspects of formation and expression.
The so-called detailed possession of materials, one must "do the best", that is, to occupy the materials as widely as possible, "great and greed", "exhaustion and fishing", "Han Xin will be soldiers, more and better"; second, to "detail", is detailed and specific . The cause, process, result, interference of various factors, positive and negative influence effect; the motivation and background of a work; the positive and negative views of a problem, the context, the specifics of the problem should be as specific as possible, written persuasive.
Possession of materials, in terms of official document writing, there are three ways:
1. Usually accumulated, it is the accumulation of materials. Attention to learning, observation and accumulation, in time to accumulate. The so-called "scientific learning" of the ancients refers to this truth. "It’s in Russia, it’s in the weekdays," and it’s a truth. I usually study and observe a rich accumulation of knowledge, and I have a wide range of knowledge. When I write, my ideas are easy to be bypassed, my ideas are broad, and my choices are excellent.
2. After receiving the task, review the file and collect the information. The material thus obtained is the indirect material. When collecting information, you should pay attention to the relevance of writing tasks and the subject matter of the official documents. In other words, you must have a certain direction and scope. The operation method is to first learn the relevant central archives, further understand the spiritual essence, and then consult the relevant policies and regulations promulgated by the higher-level leading organs, and finally read the manuals, yearbooks and other reference books, and the relevant reports and domestic and foreign research results in newspapers and magazines. . In this process, we should always pay attention to the inspection and collection of various statistics around the work of the unit as well as information, briefings, summaries, reports, meeting minutes and other relevant materials, so that: access to the upper and lower, the overall situation is clear to the chest, life and vision.
3. Before the conception, the field investigation, grasp the first-hand situation. This is the most important step. In general, we must also investigate and understand not only the materials we have mastered, but also new problems, new experiences, new trends, and key situations, especially in-depth investigations. Practice has proved that organizing symposiums and surveys is a quick and effective method. If you find that the actual investigation is different from what the author has already mastered, you can correct it; if you have a big difference, you must respect the reality. Even if the actual situation is found to be inconsistent with the leadership intention, it is necessary to respect the objective reality and adopt appropriate methods to properly coordinate. This is the attitude that materialists should have and the performance of party spirit. Strictly screening materials for investigation, collection, and accumulation is not piled up on the desk, but is constantly sorted, analyzed, researched, and screened. Screening materials, expensive in a "strict" word, focus on a "new" word. Mainly based on the following three criteria:
1. Material correlation
This is based on the main purpose of writing, that is, the intention of writing and the gradually formed viewpoint to distinguish different materials. Material associated with the subject matter of the document, taken; irrelevant material, house. Further screening in the selected materials: materials that are very powerful and closely related to the main purpose and explanations are detailed and sufficient; they are related to the main purpose and explanations, but they are necessary, but the relationship is more general. The material, to be abbreviated, should be summarized. Some commentators have suggested that "the details are detailed, the virtual is slightly; the new is detailed, the old is slightly; the details are detailed, generally omitted"; or the claim is "re-detailed, light and slightly; near is detailed, far is slightly; point is detailed, face Test". These insights from practical experience are quite insightful. The choice of materials, detailed, is very important for the concept of official documents. Without this step, it is very difficult to set up a shelf.
2. Typicality of materials
This is to ask for the most representative materials to express the purpose and explain the point. The typical word has different meanings in different fields. In the official document writing, it means strong representation. A material that best reflects the overall essential characteristics of such things in a certain category of things that it belongs to, and indicates the overall direction of development of such things, then this material is typical and representative. material. Only by screening out typical materials and using the most representative materials can the official documents be clear, the main purpose is prominent, and the inner persuasiveness can be enhanced. Therefore, the screening of typical materials is very important for the concept of the document, it can make the official document of the document at the beginning of the pen to mark the higher starting point of quality. The so-called "seven-point material three-point writing" refers to the important role and influence of the quality of the material on the quality of the entire document.
The spiritual basis refers to the line and policy of the party and the state, the laws and regulations of the state, and the relevant policies and regulations promulgated by the leading organs at higher levels and other related archives.
The facts include direct and indirect referrals. The situation reflected in the official document mainly refers to the facts that occur directly, discovered, and summarized, that is, the problems encountered by the region, the department, and the unit, the events that occurred, and the progress of the work. It is expressed in the official document as specific examples, generalization of phenomena, and numerical statistics. This factual situation that occurs directly is the first-hand material. In addition, the facts of the official documents also include examples, summaries, figures, experiences, and achievements that are indirectly cited.
No matter which type of material, it is required to be true, accurate and reliable. "The situation is indeed" is the basic requirement for writing a good document. This is consistent in the old and new "Measures." In order to ensure reliable materials and accurate conditions, we generally need to do a good job in four aspects of material preparation: possession, screening, verification, and processing.
Detailed possession of materials
Writing a good document must be in full possession of the material. Materials are the basis for forming opinions. Facts and figures are all “dry goods” expressed in official documents. Of course, they are very important. "If you are a big craftsman, you don't have the soil and wood materials, you can do everything in the wind, what facilities?" Write a document such as a craftsman who has nothing to do with material and can't do anything. The above is from the two aspects of formation and expression.
The so-called detailed possession of materials, one must "do the best", that is, to occupy the materials as widely as possible, "great and greed", "exhaustion and fishing", "Han Xin will be soldiers, more and better"; second, to "detail", is detailed and specific . The cause, process, result, interference of various factors, positive and negative influence effect; the motivation and background of a work; the positive and negative views of a problem, the context, the specifics of the problem should be as specific as possible, written persuasive.
Possession of materials, in terms of official document writing, there are three ways:
1. Usually accumulated, it is the accumulation of materials. Attention to learning, observation and accumulation, in time to accumulate. The so-called "scientific learning" of the ancients refers to this truth. "It’s in Russia, it’s in the weekdays," and it’s a truth. I usually study and observe a rich accumulation of knowledge, and I have a wide range of knowledge. When I write, my ideas are easy to be bypassed, my ideas are broad, and my choices are excellent.
2. After receiving the task, review the file and collect the information. The material thus obtained is the indirect material. When collecting information, you should pay attention to the relevance of writing tasks and the subject matter of the official documents. In other words, you must have a certain direction and scope. The operation method is to first learn the relevant central archives, further understand the spiritual essence, and then consult the relevant policies and regulations promulgated by the higher-level leading organs, and finally read the manuals, yearbooks and other reference books, and the relevant reports and domestic and foreign research results in newspapers and magazines. . In this process, we should always pay attention to the inspection and collection of various statistics around the work of the unit as well as information, briefings, summaries, reports, meeting minutes and other relevant materials, so that: access to the upper and lower, the overall situation is clear to the chest, life and vision.
3. Before the conception, the field investigation, grasp the first-hand situation. This is the most important step. In general, we must also investigate and understand not only the materials we have mastered, but also new problems, new experiences, new trends, and key situations, especially in-depth investigations. Practice has proved that organizing symposiums and surveys is a quick and effective method. If you find that the actual investigation is different from what the author has already mastered, you can correct it; if you have a big difference, you must respect the reality. Even if the actual situation is found to be inconsistent with the leadership intention, it is necessary to respect the objective reality and adopt appropriate methods to properly coordinate. This is the attitude that materialists should have and the performance of party spirit. Strictly screening materials for investigation, collection, and accumulation is not piled up on the desk, but is constantly sorted, analyzed, researched, and screened. Screening materials, expensive in a "strict" word, focus on a "new" word. Mainly based on the following three criteria:
1. Material correlation
This is based on the main purpose of writing, that is, the intention of writing and the gradually formed viewpoint to distinguish different materials. Material associated with the subject matter of the document, taken; irrelevant material, house. Further screening in the selected materials: materials that are very powerful and closely related to the main purpose and explanations are detailed and sufficient; they are related to the main purpose and explanations, but they are necessary, but the relationship is more general. The material, to be abbreviated, should be summarized. Some commentators have suggested that "the details are detailed, the virtual is slightly; the new is detailed, the old is slightly; the details are detailed, generally omitted"; or the claim is "re-detailed, light and slightly; near is detailed, far is slightly; point is detailed, face Test". These insights from practical experience are quite insightful. The choice of materials, detailed, is very important for the concept of official documents. Without this step, it is very difficult to set up a shelf.
2. Typicality of materials
This is to ask for the most representative materials to express the purpose and explain the point. The typical word has different meanings in different fields. In the official document writing, it means strong representation. A material that best reflects the overall essential characteristics of such things in a certain category of things that it belongs to, and indicates the overall direction of development of such things, then this material is typical and representative. material. Only by screening out typical materials and using the most representative materials can the official documents be clear, the main purpose is prominent, and the inner persuasiveness can be enhanced. Therefore, the screening of typical materials is very important for the concept of the document, it can make the official document of the document at the beginning of the pen to mark the higher starting point of quality. The so-called "seven-point material three-point writing" refers to the important role and influence of the quality of the material on the quality of the entire document.
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