Assistant to the general manager of the group company, report of the director of the office

According to the “Working Standards” of the head office and the target responsibilities for 2003, the main duties of the Assistant General Manager and the Director of the Office are:
1. Entrusted by the general manager to coordinate the working relationship between the heads of the head office, the functional departments of the organs, and the branches.
2. Responsible for the general affairs and problems by the general manager, and responsible for the general manager and the head office.
3. Supervise and urge the completion of the annual key tasks of the head office, and recommend a coordination meeting if necessary.
4. Constantly understand the new situations, new problems and major problems that occurred in the production and operation of the head office, report to the general manager in a timely manner, and coordinate with relevant departments and relevant units to deal with and solve them.
5. Communicate and implement the spirit of meetings, archives and instructions of the superiors and the head office in a timely manner.
6. Organize and arrange various meetings of the party and government of the head office to be responsible for and supervise the implementation of the resolutions of the meeting.
7. Organize and complete the drafting of the required files of the general manager, the company and the party committee and the drafting of relevant written materials in a timely manner.
8. Control and supervise the use of the management fees and hospitality expenses of the head office, and the approved use standards.
9. Coordinate the logistics work of the head office and the logistics of the organization.
10. Manage the office vehicles of the head office and the work of printing, letters, letters, receptions, etc.
In short, my main responsibilities are summarized in three sentences and six words, namely: staff, coordination, and service.
In the past year, under the leadership of the company's party committees and teams, with the strong support of all the branches, factories, offices and offices and all the comrades in the office, they have better completed their duties, responsibility objectives and "staff, coordination, and service." "The three major functions are briefly described as follows:
The practice of work over the past few years has made me deeply understand that as an assistant and office director, to do a good job, you must first understand your position; be clear about your responsibilities and responsibilities; correct understanding of where you are. The location and the government to be sought. As far as status is concerned: From the perspective of the leadership decision-making process, I am in the position of “helper”, from the perspective of execution to the “executor” status; to the handling of some specific things, and to the status of “agent”. The multiplicity of this role determines that it is easy to produce a job or offside in actual work. What's more, the object of coordination is the company leader, his own superior, the same level and the lower level. In practice, my specific practice is: for the leader staff to be in place. But not offside: urged and urged in place, but did not "take a decision"; service is in place but does not interfere with leadership work. Only by looking at the "location", clearing the word "politics", consciously maintaining the unity among the leaders, doing their due diligence in the work, not surpassing the power, not offside, strictly demanding that they be sincere, loyal, and diligent. Dean, competent assistant and office director. Destruction and coordination is one of my main tasks. Although the difficulty in the work is not small, the leaders and comrades have given me a lot of support. I also pay attention to the initiative to destroy and coordinate the work, to link up and communicate. Left and right, coordination of all parties, so the work in the past year is relatively smooth.
In order to give full play to the role of staff assistants, to provide good advice and suggestions for the leaders, and to do some practical things for the company and employees, in the actual work, pay attention to the grassroots units to use various methods to understand the production and operation, and listen to the suggestions of leaders and employees at all levels. To solicit opinions from relevant departments of the government, around the company's leadership decision-making and production and operation, timely report to the general manager or relevant leading comrades, submit important work proposals XXX throughout the year, lead the adoption of XXX, coordinate more important work XXX From the basics, the staff and coordination duties were basically fulfilled.
In order to further reduce the meeting and improve the quality of the meeting, we arranged for the meeting to be prepared and have issues before the meeting. It is recommended that the participants should have a short speech, not to leave the topic, to solve practical problems, to open small meetings, to open short meetings, not to Open the principle of unprepared meeting, etc. Adhering to the requirements of XXX's repeated requests for "no issues before the meeting, no questions on the temporary motion, no research will be conducted", this year's large-scale conferences of the company have been significantly reduced, the quality of the conference has been greatly improved, and the grassroots units are satisfied. In practice, four main measures have been taken:
The first is the control meeting. In combination with the actual production of the company, we will conscientiously implement the meeting approval system stipulated in the “three major standards” of the company, which meetings can be opened, which meetings cannot be opened, and which meetings can be merged, and the personnel, content and time of the meeting are strictly controlled. In particular, the meeting of the grassroots leaders must be approved by the main leaders of the head office to control the number of meetings and ensure the quality of the meeting.
Second, there are fewer meetings. Meetings are an important way to promote work, but not the only way. In the work coordination, in the service to the grassroots, eyes down, convenient to the grassroots spirit and consciousness, where some work to make a phone call, send a notice or go to the grassroots to investigate and study, the problem that can be solved by the gas is determined not to The meeting was arranged to ensure that the meeting was not held or not, and that the decree was guaranteed and the work was carried out in an orderly manner.
The third is to open a short meeting. Each time before the meeting is scheduled, the issue is determined in advance according to the intention of the leader, and each participant is notified in advance. For the temporary motion, no arrangement will be made. This greatly shortens the meeting time.
The fourth is to open the meeting. The meeting is a very serious matter. In order to make the meeting work as intended and solve practical problems, we must first prepare for the meeting, prepare for it, and resolutely put an end to the loopholes. Second, we have done the content and the speech to the leaders. The materials of the conference and the files to be distributed should be concise and well-documented, and they should be groundless. The third is the form. In order to change the phenomenon that the leaders of the meeting read the speeches and the staff did not like to listen, we noticed that when preparing the speech, Provide as much material as possible so that the leader can understand the spirit of the speech content, face the audience to talk about the material instead of reading the material; finally, the effect is real, for the spirit of the meeting and the requirements of the leadership, we will pay attention to the inspection and supervision after the meeting, to ensure The spirit of the meeting was implemented.
Through the attention of the leaders and the above measures, the conferences arranged this year have been significantly reduced, and the normal operation of production and operation has been more effectively guaranteed. Most of the units are satisfied after soliciting opinions.
The work is an assistant, especially one of the main tasks of the office, from the superiors, the higher authorities, and from the outside, but mainly from the company leaders, the functional departments and branches of the organs, the affairs of the factories, and some Everyday work can be said to be a tens of thousands of things. How to handle and undertake every job? Our approach is to do the main work first, then do the secondary matters, first and then slow down; second, first to the superior and Foreigners, after the internal office; Third, the first to run the grassroots units, the latter organs, because the grassroots comrades to the company is not easy, not only do I do; at the same time, all comrades in the office must do so; According to the division of responsibilities, the four deputy directors of the office have a clear division of labor. Who is in charge of the work is responsible for handling, others assist, but the general principle, every job and thing undertaken must be done to the company. Responsible, responsible to the leadership, responsible to the staff. In order to implement the requirements of the head office “to pay attention to internal management and to reduce various expenses”, especially the administrative expenses of the agency, compared with before 2000, the number of companies approved by the company is 50% less, in the second half of this year. The company's leaders also demanded further strict control over communications and other costs, and approved standards, the cost is reduced again, and the workload of the agency has not decreased, the more vehicles, computers, office equipment, etc., the more they use, the more they break, the maintenance, More and more repairs, and now the long-distance tasks of the vehicles, the cost will naturally rise; the original typing room mimeographed to ensure the entire organization, and now with the continuous improvement of office modernization, the price of consumables rises The cost of the microcomputer, copier, and all-in-one machine is more than a few hundred yuan. Although most of the computers in the office can print, the printing and copying volume is getting bigger and bigger, and the typing room becomes a printing factory. The cost is higher than before. Compared to the large increase, these actual situations and problems are inversely proportional to the cost of compressing half. Faced with this situation, after taking joint research with relevant company leaders and relevant departments, some measures have been taken, such as vehicles, microcomputers, equipment, etc., to strengthen the usual maintenance, and the faults that can be repaired and eliminated by themselves are not sent for repair, but In case of replacement or repair, the user must fill in the replacement repair application form in advance, and the leader of the department should sign it. The special personnel can carry out inspection and appraisal, and the approval can occur after the approval; The company publishes documents and implements paperless office. Any computer room or unit that does not have a computer will no longer print text files, and will be sent online. Minimize the amount of material copying. If more than 15 people do not copy, they can print as much as possible. In addition to the office, most of the department leaders also control and check. Through the joint efforts of all of you, the results are quite obvious. For example, the mobile phone usage fee is linked with the Ministry of Telecommunications, and the method of pre-paying the rated fee by the big customer firstly changes the phenomenon of most over-spending in the past, saving the user a lot. Fees; wired telephones have been engaged in the network, and at the same time, the telephone fees of the property and technology companies have been reduced. The cost has dropped from the previous 30,000 yuan/month to the current 10,000 yuan/month. The cost standard is not reasonable, and the objection is relatively large. I have reported to the main leaders of the company. I will continue to talk about it next year and strive to ensure that both the office and the expenses are saved. Despite many measures, the management fee exceeded the approved amount.

Office work is quite complicated and very hard. Only suffer, suffer, and approve in the end of the year without seeing obvious political achievements. Its ups and downs are unseen by other people and other departments, and they are all obsessive "supporting roles" and "Underground" work, some of which can not be replaced by other departments, in order to improve the ideological quality, business ability and work style of office workers, and do a good job in the construction of the office itself, we first adopt different methods for education and guidance, so that everyone can establish dedication The spirit of loving the post, establishing a sense of honor, overcoming the inferiority of the "supporting role", and making everyone feel that they can work in the office is the recognition of leaders and comrades. It is an honor. The second is to adhere to the implementation of various systems, such as the learning system, conference system, labor discipline, office order, etc., adhere to the monthly work research meeting, often have the practice of meeting; third, in order to improve the staff's quality, work ability Organize learning from time to time, and intentionally arrange to write some different aspects of written materials and arrange some specific transactional work, emphasizing the improvement of efficiency and time limit for completion; Fourth, paying close attention to labor discipline, adhering to evaluation and commenting, and removing late and early leavers In addition to criticizing education, in deducting the penalty, whoever is deducted will take all the money out. This further strengthens labor discipline. The office drafted various archives, summaries, reports, work arrangements, leadership speeches, and collated various materials and materials for more than 200 articles throughout the year, and timely organized and completed all the written materials required by party committees and company leaders. This year, we also focused on vehicle management and driving safety. The office manages the office vehicles of the company's offices. In order to ensure that the company's leaders and agencies work on time and ensure safety, the vehicles are always in good condition. Except for the strict delivery system, we Continue to adhere to the office, deputy director, squad leader and security officer to participate, from time to time, without prior notice to check the car conditions and car appearance, and to carry out item-by-item registration and evaluation, holiday, Sunday parking location inspection, greatly improved The driver's personnel maintain the vehicle, car care, safety awareness, initiative and responsibility, thus ensuring the safety of driving throughout the year. When I think about it, this year's workload is more than any previous year, and I am busy. In addition to the above responsibilities, I participated in the Lushan Main Canal Reconstruction Project Department; the second is to prevent SARS; the third is to optimize the economic environment; It is the "three creations and one tree" activity, the fifth is the company's XXX year celebration, etc., etc., the office must be made, organized, not bitter, really tired.