Summary of the work of the archives in 2019

With the evaluation of excellence and the close pace of changing universities, at the beginning of this year, the school implemented institutional reforms, in which the original archives were upgraded to archives, separated from the school, and became an independent department of the school. In the new era of school reform and development, The archives work not only welcomes new opportunities but also faces new challenges. All comrades in the archives can change their thinking, improve their understanding, update their concepts, adjust their ideas, focus on new starting points, new standards, carry forward the spirit of innovation, and seek new ideas. Development. After nearly one year of work, the whole comrades worked hard, worked diligently and down-to-earth, strictly implemented various systems of archival work, scientific management, and effective use. In their posts, for schools and society, With a large number of file information services provided by individuals, made a due contribution.

First, the main work this year

1. Annual filing and daily inspection service work

This year, the Archives collected, organized, archived, taught, and scientific and technical archives more than 3,700 files; audio-visual files 32g; financial books and vouchers of more than 500 volumes; Units and individuals provide a total of more than 1,300 person-times.

2. Archives support for major school activities

In the university's application for the university, the holding of science and technology conferences and other major events, the work is meticulous, the service is in place, and the overtime work has been carried out to check the files and sort out a large amount of information. During the recent school application for the university study group, a large number of archives were provided to the relevant departments. During the group activities, in order to fully cooperate and guarantee, one comrade is on duty 24 hours a day in the office , and other comrades are on standby to ensure that random tasks can be put in place in time. In the case that the university needs to provide originals, it can stand at the school's overall perspective. It is not afraid of troubles, and the work is not discounted. In the major activities of the school, it is necessary to fully protect the work according to the needs of the work, the service is in place, and the original files are handled by personnel. There is no loss or damage in the complicated situation of the turnover link, and the files are ensured. Security.

3. Welcome the archives administrative law enforcement inspection of the Henan Provincial Archives Bureau

From the end of last year to March of this year, the Henan Provincial Archives Bureau carried out a major inspection of the administrative law enforcement of the archives departments of the provincial units. This is a major event in the archives work of Henan Province in recent years. The entire comrades have done a lot of in-depth and meticulous work in all aspects. At the same time of doing a good job in checking the reception work, I also regarded this inspection as an opportunity to improve and test my work with the provincial brothers. First, further improve and implement the archives organization and leadership, various responsibilities And various work systems, the second is to standardize the business and fully implement new business standards. The third is to further strengthen and implement safety management, carry out key inspections on the safety of the warehouse, update in time, supplement the new fire extinguishers, moisture-proof agents, and require each A comrade can master the use of new fire extinguishers; strengthen the monitoring of the temperature and humidity of the warehouse. The safety meets the work requirements of the file "Ten Prevention". During the inspection, the archives work of our school has been highly praised by the Provincial Archives.

4. Do a good job in research and study, and clarify new ideas for work.

After the promotion, we must change our minds, raise our awareness, and work with new standards in order to meet the new requirements of the school for archival work. We first strengthened contact and communication with the leading agencies of the higher levels of business; Some special colleges and universities archives work, and some colleges and universities conducted field research. In May this year, Archives comrades went to Zheng Da, Huanghe Science and Technology University, Hohai University, Nanjing University and other provinces and universities to study and study in some colleges and universities. Understand the business and management situation, learn and exchange, broaden the horizons and ideas, understand the new information and dynamics, and lay the foundation for the future development of the archives.

5. Systematic and standardized finishing of audiovisual archives in recent years

The audiovisual archive is an important form of recording the work activities of the school. This year, the archives studied and studied the audiovisual archives in recent years, and compiled and archived the audiovisual archives. In the business, the standardization is the standard, and the combination of scientific and humanization in management and utilization has formed a relatively mature and perfect management method. At present, 32g and more than 1,000 digital photos have been basically completed. .

6. Document integrated management, file digitization, and informationization work is gradually implemented

Document integration, file digitization, and information management are the trends and directions of archival work in recent years. The archives have been included in the recent work plan through research and research in recent years. Currently, work is actively carried out to select standard specifications. Promote the effective file management software and related supporting hardware, and then gradually establish and enrich the school archives database to speed up the pace of information construction.

7. Actively carry out online file publicity and business guidance activities

In order to effectively use online resources and carry out online archives publicity, education and learning activities, the Archives is currently constructing an archives work website, using the campus network to communicate with the archives of various departments, and to carry out online archives knowledge publicity and education, business guidance, Statistics, file query and other activities, on the basis of this, some of the files are digitized, built online school history museum.

Second, the existing shortcomings

1. The business knowledge of personnel also needs to further strengthen learning and improvement.

2. The management of multimedia files needs to be strengthened.

3. The archives editing and research work is not rich enough.

4. The construction of some hardware facilities needs to be further strengthened.

Third, the next step is the main work

1. Focus on the digitalization of information and information management, further improve the integrated management of documents, and make full use of information technology to improve the efficiency of file management;

2. Appropriately broaden the scope and content of the collection on the collection of files, and increase the information coverage of the archives;

3. Realize online online archiving on the archiving of archives, that is, the three synchronizations of "sending, archiving, and utilizing", and try to compress the lag time from file generation to archival service.

4. In the use of the file, the "five, one project" is proposed: the manual shift control is completed within five minutes, and the computer and network shift control is completed within one minute;

5. In the compilation and research of archives, write and continue to write such as "Organizational History", "Memorabilia", "Introduction to Major Meetings", "Yearbook", "Introduction to Distinguished Persons in School History" and other school history, character archives;

6. Strengthen collection, collect basic information on the school's annual work, and form more information that has reference and guiding value for school work;

7. Further attach importance to and strengthen the archiving of major project construction project materials and valuable equipment and equipment, and provide a historical reference for the future work of the school;

8. Actively carry out the upgrade and compliance activities of archives work, and fully implement the “Measures for the Identification and Management of Archives of Henan Province Organs”, and use this as an important indicator to test and measure the effectiveness of archives work.

Fourth, work measures

1. Improve work style, establish a good sense of service, conscientiously implement the school's requirements for strengthening the organization's work style and implementing the service commitment system, externally image, internal service quality, clean and tidy service, advocating the use of "Hello, Welcome, goodbye, "wait for service, civilized language, proficiency in business, and strive to improve service standards and quality.

2. Strengthen business construction, lay the foundation for the realization of quality service with the requirements of "three-oriented", namely: standardization of business, institutionalization of work, scientific means, ensuring good conditions for archive storage and quality of storage, enriching and optimizing archive information Improve the archiving of archives, use the technical methods and means to achieve high-quality, scientific and efficient services, and build the archives into a comprehensive, complete information center and a school-friendly education base.