Summary of personal office work in 2019 and work plan for 2019

Author: Yang Songying

July 26, 2019 was the first day I officially became an employee of X Property Management Co., Ltd., and it has been 148 days until now. In this 147 days of fulfillment and short-lived, I have dedicated myself to x and enriched my knowledge. I know that for me who has just stepped out of the university, x is the cradle of my first entry into the society, and the x person has become my first teacher to go to work. I know that for me who lack practical experience, x accepts me with tolerance and experiences me, and I will try my best to dedicate my youth's strength to x in return.

In order to improve my work ability and better promote the work forward, I will summarize my work and experience in this 148 days as follows:

I. My job

1. Management of administrative files and engineering archives In the second half of 2019, a total of x copies of archives were received from various departments, including x agreements, x copies of “x real estate internal work contact sheets”, and x “x years management office management responsibility” Book, x "Owners' Committee Public Notice", x "Construction Project Completion Acceptance Fire Record Acceptance Certificate", and the archives received in the "File Transfer List" are registered and archived in time for a search; 34 files were loaned out and registered in the "File Borrowing Registration Form"; a total of x foreign documents were received, and x copies were issued; a total of x copies of the project files were loaned and all were returned.

Due to the lack of practical work experience and insufficient understanding of many processes within the company, it is often difficult to find problems when taking over the files. After the instructions of the supervisors and the constant exploration of the individual in the work, and according to the assignments issued by the Shanghai headquarters, The procedures for receiving and distributing files have made great progress in file search and archiving, which has facilitated the inspection of various departments and improved their work efficiency.

I think that there are problems in this work and what is worth improving: the files that are temporarily accepted for receipt are loaded with punched quick clips, which causes some files to be punched, which damages their integrity and is loaded. It is also very laborious and time consuming. In 2019, I will put a loose-leaf bag in the quick-carrying clip to temporarily store the file, which not only can save the integrity of the file, but also saves the time wasted by punching, and the file loading and searching are also very convenient.

2. The official document is written from July 26, 2019 to the present, a total of x copies of the red-headed file are prepared; x notices are drafted; a total of x minutes of the meeting are prepared, and the publication of the "issuing approval form" is started according to the operating procedures. Approval.

Due to the lack of knowledge about property management, I often did not understand the terminology of property management at the weekly meeting. For example, some related property contents such as the drainage pipe and fire detection linkage mentioned at the beginning of the meeting, I can only Hard record, but after the meeting, after consulting other colleagues, I have a deeper understanding. I know that as a staff member of a property company, it is absolutely impossible to understand the property. I really have a big problem in this respect. Therefore, I am determined to further deepen my work in 2019. In the professional field of property, I will integrate my work into property management.

I think that there are problems in this work and areas worthy of improvement: in the writing of official documents, we should strengthen the knowledge and basic skills in property management, and we need to improve the ability to summarize and refine the contents of the meeting minutes. When I was writing the minutes of the meeting, I had made mistakes because I was not serious, such as: the names of the attendees were not complete, and the appearance of typos. In this regard, I should make a self-review and always remind myself to strengthen the improvement and seriously do the work of the minutes of the meeting.

3. Inventory and management of fixed assets This work is the focus of my work and is also difficult. Due to the merger of the A Management Office and the B Management Office into the Second Management Office, there has been a large change in asset storage, a lack of complete reporting, and inaccurate asset numbers. Therefore, under the arrangement of the supervisor, I started to check the fixed assets in November. I encountered many difficulties in the process of the investigation. After the guidance and assistance of the supervisor, I gradually mastered the method of checking, which made the work progress. The end of the inspection in November ended. Asset transfer began in December, the previous B and A asset books were merged into the second management office, and the list of valuable duplicate assets was submitted to the second management office to track duplicate asset recovery. After the inventory, statistics on electronic assets are listed in the following table:

Asset Class

Number of idle assets

Number of scrapped assets

Remarks

A1

6 pieces

A2

2 pieces

A3

1 burner

1 Ricoh Photocopier

Telecom recycling a printer

A4

18 pieces

A5

7 pieces

This work has given me a deep understanding of the importance of accountability and patience as well as coordination and cooperation between departments.

Think of the problems in this work and the areas worthy of improvement: the task is large and complex, and it requires the active cooperation of various departments in the process of inventory. Due to the lack of certain experience, I have certain problems in the coordination work between departments. I can't arrange my work in a good order, and I don't do well in mobilizing the coordination between departments, so that a lot of work is done. Things must be close to each other, and ultimately lead to lower work efficiency. At first, I couldn't make a careful plan before the inventory check. Therefore, I was not clear enough when I encountered assets with special phenomena such as unnumbered and repeated numbers during the check. Some asset classifications are too fine, and many low-value consumables are classified into fixed assets. Because of the short service life of low-value consumables and frequent replacement, this work is difficult to check. In the next work, I will further improve my coordination and communication skills, and work actively with each department. The departments that have problems such as asset loss and asset allocation are not recorded in detail and reported to the supervisor.

4. Reporting and management of office supplies in this department For the declaration and use management of office supplies, I have been adhering to the awareness of the administrative department's own savings since taking over, and have listed the office items and signed the notice. Report the purchase plan to the Treasury on a monthly basis.

I think that there are problems in this work and what is worth improving: sometimes the purchase volume is inaccurate when reporting the purchase plan, so that there is a shortage of supply in use.

5, vehicle registration management Do a daily registration of the car registration, urge the delivery department to fill out the car list, and ask the driver to sign. For this job, although it is relatively simple to operate, it is a job I must do every day. As of now, the xxx mileage is xx kilometers and the xx mileage is xx kilometers.

I think that there are problems in this work and what is worth improving: the part of the vehicle registration register is not standardized and is not clean. The registration of the vehicle should be further standardized, and self-management should be strengthened and the supervision and management of the driver's entry of the vehicle bill should be completed.

6. Attendance work of the company's headquarters Since I took over the employee's attendance for 3 months, I have deeply realized the importance of attendance work. This work requires serious and cautious work. At present, the number of attendances for my attendance is x. The attendance sheet is submitted to x for review before the 6th of each month. In the process, I have had many errors, but after the review by x and the supervisor, this made me Always remind yourself when you do your attendance every month, and you must make progress next month.

Think of the problems in this work and the areas that need improvement: sloppy care is the most taboo of this work, and the appropriate method is also very important. And for this work, I am working hard to make it better!

7. Management of the Library At the request of the competent leader, two administrators of the library are currently conducting an inventory check on the books of the library in 2019, requesting that the work be completed on January 15, 2019. In the library management work, I conduct four inspections every month, and do a good job of checking the records, and report the problems to the supervisor in time.

I think that there are problems in this work and what is worth improving: because the management system and methods of the library were not well grasped at the beginning, the duty schedule was not well arranged during the legal holidays. Afterwards, the leaders learned about the consultation and finally got a proper solution.

1. Other temporary work aspects of leadership arrangements

After the leadership arranges the work, I will do it in time, but in the process of accepting the work instructions, due to the lack of work experience, there will always be some deviations in the understanding of the work of the leadership arrangement. To this end, it will bring some time waste to the leadership in the work. However, with the accumulation of my working hours, the deviation from this understanding is gradually decreasing. Under the trust of the leaders, in order to meet the x real estate x anniversary celebrations, arranged and arranged a small program, adding a color to the company. I believe that I will redouble my efforts and do my best to complete every task of the leadership arrangement and help the department to do a better job.

Third, the work plan of 2019

During the 148 days of work in 2019, I benefited a lot. I realized that my work was insufficient and I had further planning for my work in 2019. Now I summarize the work plan of my own in 2019 as follows:

1. Management of administrative files and engineering files To be received, registered, and archived, to avoid file loss caused by long-term non-archiving. File borrowing registration will be further regulated. Temporary archived quick-clip clips will be loaded into 11-hole loose-leaf bags for temporary storage of files. It is ready to establish an electronic catalogue for the transfer of files in 2019, which is easy for various departments to find.

2, the official document to be written in 2019 will further self-learning property expertise, and strive to use more professional terms in the minutes of the meeting. Receive and send files according to the operating procedures. Strive to make this work better.

3. Inventories and management of fixed assets Strict supervision of fixed assets, supervision of all departments in the allocation of assets at the same time fill out the allocation list, and management of fixed assets in accordance with the provisions of the operating procedures. Cooperate with each department to make effective use of each fixed asset. The management will be refined according to the value of the assets to reduce unnecessary waste of time caused by the work.

4. The reporting and management of office supplies of this department shall be based on the application situation in 2019 to measure the monthly use of office supplies, report a reasonable amount to the warehouse according to the measured amount, supervise the use and storage of office supplies by the employer, and do Good registration, saving use, and doing every job seriously.

5. Vehicle registration management The supervision vehicle department fills in the vehicle list and strictly regulates the vehicle use register to avoid the phenomenon of alteration and unclear recording, and to ensure the cleanliness of the vehicle record book and the clear account of the vehicle.

6. The company's headquarters attendance work in 2019 will be based on the attendance form and the leave form to make a leave record form for employees on sick leave, leave, annual leave, etc., so that employees' vacations can be reflected at any time, so that the company and employees can consult when necessary.

7. Other temporary work arranged by the leadership In 2019, I must actively cooperate with the leadership and departmental work, first write the company's summary work in 2019, and the 2019 New Year's party planning work, and always remind myself that the office is not Small things, be serious and cautious in every job. Strengthen the individual's ability to understand and solve problems, and do their best to effectively carry out the work of the department.

In 2019, in the new year, I will be more strict with myself, so that I can fully integrate myself into my work! Striving for success!