Reception management

Business standard

Reception Venue Management QG/XX12015002-2004

1 Scope

This standard regulates the definition, duties and regulations of the management area of ​​the external reception area. Applicable to the external reception business of the joint-stock company, the subordinate enterprises can refer to the implementation.

2 Normative reference files

Reception Management

3 duties

3.1 The secretarial office of the joint stock company is the centralized management department of the reception place of the joint stock company. It is responsible for defining the ownership of the management area of ​​the reception area, and guiding, inspecting and supervising the management of the reception place.

3.2 The Armed Security Department is responsible for traffic safety, security, and firefighting in the reception area.

3.3 Each department is responsible for the day-to-day management of the reception space within the area under its jurisdiction.

4 defined

4.1 Office buildings The conference rooms, bars and cultural squares belong to the management of the group company office.

4.2 Visiting the corridor to the management of the production department.

4.3 The greening, open space and office building elevators in the plant area shall be managed by the Administrative Affairs Department.

4.4 The auditorium on the third floor belongs to the management of the trade union.

2004-10-18 Formulation 2004-10-20

4.5 The places that pass through the tour are managed by the departments under their jurisdiction, and other areas are managed according to the safe and sanitary areas.

5 regulations

5.1 Management Responsible Departments should regularly check the water supply, power supply, lighting, air conditioning, elevators, signs, light boxes, fountains, audio and video, desks and other facilities in the premises under their jurisdiction to ensure that they are in good condition.

5.2 The secretarial office guides, inspects, and urges the management department responsible for the management of the premises to strictly enforce the “fixed person, fixed location, fixed inspection frequency, fixed acceptance criteria, and fixed inspection personnel”.

5.3 All departments shall do a good job in environmental sanitation, equipment, tools and signs in the area of ​​responsibility of the reception area, and strictly implement the “determination of responsible persons, fixed lots, fixed cleaning frequency, standard of acceptance and acceptance, and inspection of persons”.

5.4 The reception department will contact the relevant departments to use the reception place with the approved “Receiving Report Form”.

5.5 The reception department should urge the visiting personnel to consciously abide by the relevant provisions of the “Reception Management” to keep the premises clean and hygienic and to protect the facilities.

5.6 After the reception, the reception department shall clear the sundries and restore the facilities in the venue; notify the responsible department of the reception site to check the fire, lock the door and close the window; and return the work to the place.

5.7 The reception place is not borrowed in principle; if it is necessary, it must be reported to the company's leadership for approval.