Some experiences on writing a meeting minutes

The minutes of the meeting, as a documentary document reflecting the basic situation and spirit of the meeting, have the role of conveying the agreed items and important spirit of the meeting. A good meeting minutes is very important for improving work efficiency and ensuring smooth progress. Since the author often writes the minutes of the meeting, it takes a long time to summarize some of the experiences and is now recorded in the next.

The author believes that the key points for writing a good meeting minutes are as follows:

First, get through the spirit, understand the essence, grasp the tone

Before writing the minutes of the meeting, we must carefully analyze the minutes of the meeting, analyze the speeches of each speaker, summarize the resolutions of the meeting, thoroughly understand the spirit of the meeting, understand the spirit of the meeting, and grasp the tone of the meeting. In this way, when the pen is written, it is possible to "coordinate the whole article and control the whole article" and reflect the "ideal"! Only then can we ensure that the spirit of the meeting and the matters to be deployed are not “distorted” or “running”.

Second, delete the complex

The minutes of the meeting are not minutes of the meeting, and it is not necessary to record all the contents of the meeting. "Memorial", as the name suggests, is "the main reason". Therefore, there must be a detailed focus on the content, and it should not be too complicated. It will make it difficult for the "readers" to understand the spirit of the meeting and influence the implementation of the resolutions of the meeting. Therefore, before the pen is written, it is necessary to summarize the meeting records in detail, and to simplify the deletion. To make it, it is necessary to reflect the spirit of the conference and the views of the mainstream opinions without being confusing.

Third, pay attention to language skills

Writing a meeting minutes must pay attention to language skills.

1. Don't sort out the language and say what to remember. The opinions of words that are not suitable for publicity or have a bad influence can be deleted. For those words that are fierce, they can be replaced by milder words; for matters and opinions that are difficult to quantify or accurately or expressly, they should be good at using vague language. If the resolution of the completion date cannot be determined, it can be expressed as “recently completed” or “completed as soon as possible”. Another example is that it is difficult to express the scope and number of people involved in a certain job, and can be expressed by “related personnel” or “related personnel”.

2. Viewpoints that are difficult to concentrate on the same paragraph or under the same heading can be drawn from the “point of the meeting” and “conference of the meeting”. If the important opinions representing a certain spirit of the meeting must be reflected in the minutes but are not summarized in one or a major heading in the full text, and there is no suitable title in the separate paragraph, this situation can be considered by the meeting. The "meeting pointed out" was introduced as a lead and separated into segments.

Fourth, do a good job of "three diligence"

1. Diligent thinking - don't be busy writing the minutes of the meeting after the meeting. You should think hard and think about the contents of the meeting first in order to increase your impression. Then check the meeting record again to see if there is any missing content.

2, diligent mouth - for the content of the missed check or have a less understanding of the content, you should be diligent, promptly ask the relevant participants, so as not to write the wrong information into the minutes while understanding the essence of the meeting It also helps.

3, work hands - in the meeting to do a good job of the record, the minutes after the meeting to write a summary, should not be carefully recorded in the meeting, after the meeting does not promptly sort out the minutes. After a long time to write, I am afraid that some content is easy to forget or not impressed, which affects the writing quality of the minutes and writes the wrong or fuzzy information and delays the work.

In short, it is not difficult to write a good meeting minutes. If you do things seriously, you will not be afraid to write a good meeting minutes if you are serious enough.

2005-1-15