Personnel file management method
Chapter I Basic Principles Article 1 In order to improve the level of archives management, effectively protect and utilize archives, and better serve the work of our company, according to the Regulations on the Work of Cadres Archives issued by the Organization Department of the CPC Central Committee and the National Archives Bureau, These measures are specially formulated.
The second work of personnel files is an important part of the organization of personnel work, and an important part of the enterprise archives work. It is to carry out the party's cadre line, policy, and policy for the sages, to be knowledgeable, to conduct a comprehensive and historical investigation and to properly select and use cadre services.
Article 3 The personnel file is the archival material for the personal experience, political thought, morality, business ability, work performance, work performance, salary and other content formed by the relevant departments of the enterprise personnel management and other departments in accordance with the Party's policies. The important basis for the management and development of human resources is the evidence and basis for reflecting the history of personal growth. It should be centrally and uniformly managed by the Personnel Archives of the Human Resources Department of the company.
Article 4 In the management of personnel files, it is necessary to strictly implement the laws and regulations of the party and the state regarding the confidentiality of archives, and strictly guard them to ensure the integrity and security of archives.
Chapter II System, Tasks and Personnel Archives Article 5 The personnel file is an integral part of the enterprise archives. It is integrated into the unified management of the Human Resources Department. The business work accepts the inspection and guidance of the company's party committee leaders and the relevant business departments at the higher levels.
Article 6 The task of the Personnel Archives is to implement the Party and State guidelines and policies on personnel file work, formulate rules and regulations for enterprise personnel files, and be responsible for receiving, identifying, organizing, keeping, transmitting, and providing personnel personnel at all levels of the company. file.
Article 7 Personnel files of personnel files must conscientiously study Marxism-Leninism and Mao Zedong Thought, adhere to the four basic principles, be a decent style, have a strong sense of responsibility, study hard and constantly improve their political and professional qualities, and strive to do their jobs.
Chapter III Collection and Filing Requirements of Personnel File Materials Article 8 In order to enable the personnel files to truly and comprehensively reflect the overall picture of the individual, the personnel archives department must regularly collect the work assignments, cadres' appointments and dismissals, and job title evaluations of employees throughout the company through relevant departments. Archival materials that reflect personal morality, energy, diligence, and performance formed in the work of hiring, inspection, assessment, training, rewards and punishments, and wages and salaries, and enrich the archives. See the attached file for the specific collection scope.
Article 9 The party committees, factories, and offices at all levels of the company shall establish a work system for the voluntary submission of personnel file materials, and the personnel officers and organization officers of the party committees of each unit shall collect the archive materials of each unit, and shall be personnel personnel within the scope of filing. After the materials are formed, they are submitted to the personnel archives for review after being examined and signed by the relevant departments. All kinds of materials formed by employees during the company's work must be transferred to the archives before leaving the company.
Article 10 The personnel file materials collected must be carefully identified. The materials belonging to the archives should be true and accurate, complete and complete, with clear text, clear objects, complete procedures and preservation value. Those who need to be examined and stamped by the organization or signed by the person shall be classified into the personnel file after signing the seal.
Article 11 Materials that are not within the scope of the archives may not be archived without authorization. After identification, they may be dealt with separately. All materials must be registered in detail and submitted to the person in charge of the Human Resources Department for review and approval.
Article 12 Personnel file materials shall be uniformly used with office paper of 16-open specifications, and shall not be written with a ball pen, pencil, or red and pure blue ink and carbon paper. Article 13 The personnel archives shall sort out the collected personnel file materials according to the regulations, and classify, number and arrange them according to the files of the incumbent personnel, the files of the retired personnel and the death files. The Personnel Archives shall administer personnel files not belonging to the above-mentioned scope and shall charge management fees in accordance with the regulations of the relevant departments.
Article 14 A registration and statistical system shall be established for personnel files, and various types of archives shall be established. Check the file once every six months, so that the file number is consistent with the file roster number, and the problem is solved in time. Strict implementation of the confidentiality system to ensure the absolute security and accuracy of the files.
Article 15 According to the principle of security and confidentiality, and easy to find, personnel files shall be kept in strict and scientific manner. The archives warehouse should be a sturdy, dedicated archive warehouse with eight security and safety measures and measures, with iron filing cabinets. The warehouse should be kept clean, tidy and suitable temperature and humidity.
Article 16 The style and specifications of the archives, catalogues and portfolios shall be produced in accordance with the standards, and the cadre archives shall be arranged in strict accordance with the "Detailed Rules for the Archives of Cadres" issued by the Central Organization Department and relevant regulations.
Article 17 It is strictly forbidden for anyone to keep the files of others privately. Personnel file cadres shall not keep the files of themselves and their relatives. Do not reveal the contents of the file on the phone.
Article 18: Do a good job in the basic work of file management, prepare search tools, and gradually realize the modern management of personnel files, which is convenient for providing and utilizing.
Article 19 Anyone who needs to obtain evidence from a personnel file or apply for notarization must be handled by the personnel archives office. The relevant materials should be carefully verified and signed and stamped with the official seal of the “Jinan Beer Group Head Office Human Resources Department”.
Article 20 The receipt and transmission of personnel files must be strictly followed, and cases can be investigated. The registration of personnel files should be handled strictly in accordance with the "Personnel File Access System" formulated by the Archives. Chapter V Transfer of Archives Article 21 Personnel files shall be transmitted through confidential transportation channels or sent by special personnel, and shall not be mailed or delivered to the person. If the foreign unit sends a special person to extract, it must hold a letter of introduction issued by the personnel or organization department, and the general introduction will not be handled.
Article 22 If the person who requests the transfer of documents to transfer the files, the person in charge of the Human Resources Department must agree to sign the opinions before transferring them. At the same time, the relevant departments will transfer their actual performance, medical examination forms or technical files into the personnel archives, which will be uniformly transmitted by the personnel archives. After the file is transferred out, if the returning receipt is not seen within one month, the return receipt should be written back to prevent loss.
Article 23 In order to enable the personnel files to be adjusted in time with the personnel changes of the company and the changes in the positions of the cadres, the human resources department of the company shall promptly notify the personnel archives of the personnel changes, the cadre transfer units and the appointment and dismissal notices. After transferring the file due to the business adjustment, the Human Resources Department should promptly notify the Personnel Archives whether the person has successfully negotiated the transaction. If the business is not successful, the relevant department should recover the file within one month, no more than three months.
Article 24: Employees of the company are resigned, resigned, automatically resigned, or terminated by the school, terminated, delisted, expelled, etc., before they receive the notice of transfer of files transferred from the Human Resources Department, their files are still filed by personnel. The room shall be kept; however, from the date of processing the decision, the file storage fee shall be charged according to the regulations of the relevant department.
2. Recruitment and employment approval forms, political review materials, renewal approval forms, and resignation materials formed during employment and employment.
3. Approved documents, registration forms and identification materials for overseas appearances.
4. Representatives of the Party Congress, the People's Congress, the CPPCC National Committee of the Workers' Committee, the Youth and Women's Associations, and the representatives of the Democratic Party Representatives and the resumes and achievements of the members.
5. The examination and approval form and the settlement of treatment issues and examination and approval materials formed in the work of wages and treatment.
6. Appraisal of qualifications for professional and technical personnel formed in professional and technical positions, performance appraisal materials for professional and technical positions, and approval forms for hiring professional and technical positions.
7. The individual application form formed by the employee in changing the name, ethnicity, age, participation in the revolutionary working hours when joining the party, organization of the review report, approval of the superior and the evidence on which it is based.
8. The organization of the party’s volunteers and the application for conversion, the autobiography, the political examination materials, the registration of the party members, the decision not to register, the opinions of the organization and the materials on which they are formed, and the organizational opinions formed during the democratic appraisal of the party members’ work . Democratic appraisal of party members registration form, outstanding party members' deeds and approval materials. The main facts on which the unqualified party members are dismissed or delisted are based on materials and approval materials, quit the party materials, and cancel the organizational opinions of the probationary party members; join the group volunteers, application forms, membership registration forms, withdrawal materials; join the democratic parties s material.
9. Investigation reports, conclusions, superior approvals, opinions of personal conclusions, inspections and confession materials formed during the review of cadres; screening review conclusions, investigation reports, approvals and relevant main materials.
10. Recognize the various advanced person registration forms, approval forms, and advanced model deeds formed in the reward activities.
11. Various disciplinary decisions, investigation reports, superior approvals, personal confession and circumstantial materials, and criminal judgments.
12. Employees' creation of inventions, scientific research results, works, translations, and papers with significant influences.
13. A physical examination form with a disability and a disability grade determined by the work-related injury.
14. Handling eulogies and obituaries formed during funeral activities; investigation reports of abnormal deaths.
15. Student registration forms, academic record registration forms, graduation registration forms, materials awarded to degrees, academic certificates, and learning and identification materials formed in higher education, national education, adult education, and cadre training and training.
16. Record of changes in student status.
17. The ideology and morality assessment form for each academic year of the student during school.
18. Graduation student medical examination form.
19. Other materials that can be used by the organization for reference to preserved value.
The second work of personnel files is an important part of the organization of personnel work, and an important part of the enterprise archives work. It is to carry out the party's cadre line, policy, and policy for the sages, to be knowledgeable, to conduct a comprehensive and historical investigation and to properly select and use cadre services.
Article 3 The personnel file is the archival material for the personal experience, political thought, morality, business ability, work performance, work performance, salary and other content formed by the relevant departments of the enterprise personnel management and other departments in accordance with the Party's policies. The important basis for the management and development of human resources is the evidence and basis for reflecting the history of personal growth. It should be centrally and uniformly managed by the Personnel Archives of the Human Resources Department of the company.
Article 4 In the management of personnel files, it is necessary to strictly implement the laws and regulations of the party and the state regarding the confidentiality of archives, and strictly guard them to ensure the integrity and security of archives.
Chapter II System, Tasks and Personnel Archives Article 5 The personnel file is an integral part of the enterprise archives. It is integrated into the unified management of the Human Resources Department. The business work accepts the inspection and guidance of the company's party committee leaders and the relevant business departments at the higher levels.
Article 6 The task of the Personnel Archives is to implement the Party and State guidelines and policies on personnel file work, formulate rules and regulations for enterprise personnel files, and be responsible for receiving, identifying, organizing, keeping, transmitting, and providing personnel personnel at all levels of the company. file.
Article 7 Personnel files of personnel files must conscientiously study Marxism-Leninism and Mao Zedong Thought, adhere to the four basic principles, be a decent style, have a strong sense of responsibility, study hard and constantly improve their political and professional qualities, and strive to do their jobs.
Chapter III Collection and Filing Requirements of Personnel File Materials Article 8 In order to enable the personnel files to truly and comprehensively reflect the overall picture of the individual, the personnel archives department must regularly collect the work assignments, cadres' appointments and dismissals, and job title evaluations of employees throughout the company through relevant departments. Archival materials that reflect personal morality, energy, diligence, and performance formed in the work of hiring, inspection, assessment, training, rewards and punishments, and wages and salaries, and enrich the archives. See the attached file for the specific collection scope.
Article 9 The party committees, factories, and offices at all levels of the company shall establish a work system for the voluntary submission of personnel file materials, and the personnel officers and organization officers of the party committees of each unit shall collect the archive materials of each unit, and shall be personnel personnel within the scope of filing. After the materials are formed, they are submitted to the personnel archives for review after being examined and signed by the relevant departments. All kinds of materials formed by employees during the company's work must be transferred to the archives before leaving the company.
Article 10 The personnel file materials collected must be carefully identified. The materials belonging to the archives should be true and accurate, complete and complete, with clear text, clear objects, complete procedures and preservation value. Those who need to be examined and stamped by the organization or signed by the person shall be classified into the personnel file after signing the seal.
Article 11 Materials that are not within the scope of the archives may not be archived without authorization. After identification, they may be dealt with separately. All materials must be registered in detail and submitted to the person in charge of the Human Resources Department for review and approval.
Article 12 Personnel file materials shall be uniformly used with office paper of 16-open specifications, and shall not be written with a ball pen, pencil, or red and pure blue ink and carbon paper. Article 13 The personnel archives shall sort out the collected personnel file materials according to the regulations, and classify, number and arrange them according to the files of the incumbent personnel, the files of the retired personnel and the death files. The Personnel Archives shall administer personnel files not belonging to the above-mentioned scope and shall charge management fees in accordance with the regulations of the relevant departments.
Article 14 A registration and statistical system shall be established for personnel files, and various types of archives shall be established. Check the file once every six months, so that the file number is consistent with the file roster number, and the problem is solved in time. Strict implementation of the confidentiality system to ensure the absolute security and accuracy of the files.
Article 15 According to the principle of security and confidentiality, and easy to find, personnel files shall be kept in strict and scientific manner. The archives warehouse should be a sturdy, dedicated archive warehouse with eight security and safety measures and measures, with iron filing cabinets. The warehouse should be kept clean, tidy and suitable temperature and humidity.
Article 16 The style and specifications of the archives, catalogues and portfolios shall be produced in accordance with the standards, and the cadre archives shall be arranged in strict accordance with the "Detailed Rules for the Archives of Cadres" issued by the Central Organization Department and relevant regulations.
Article 17 It is strictly forbidden for anyone to keep the files of others privately. Personnel file cadres shall not keep the files of themselves and their relatives. Do not reveal the contents of the file on the phone.
Article 18: Do a good job in the basic work of file management, prepare search tools, and gradually realize the modern management of personnel files, which is convenient for providing and utilizing.
Article 19 Anyone who needs to obtain evidence from a personnel file or apply for notarization must be handled by the personnel archives office. The relevant materials should be carefully verified and signed and stamped with the official seal of the “Jinan Beer Group Head Office Human Resources Department”.
Article 20 The receipt and transmission of personnel files must be strictly followed, and cases can be investigated. The registration of personnel files should be handled strictly in accordance with the "Personnel File Access System" formulated by the Archives. Chapter V Transfer of Archives Article 21 Personnel files shall be transmitted through confidential transportation channels or sent by special personnel, and shall not be mailed or delivered to the person. If the foreign unit sends a special person to extract, it must hold a letter of introduction issued by the personnel or organization department, and the general introduction will not be handled.
Article 22 If the person who requests the transfer of documents to transfer the files, the person in charge of the Human Resources Department must agree to sign the opinions before transferring them. At the same time, the relevant departments will transfer their actual performance, medical examination forms or technical files into the personnel archives, which will be uniformly transmitted by the personnel archives. After the file is transferred out, if the returning receipt is not seen within one month, the return receipt should be written back to prevent loss.
Article 23 In order to enable the personnel files to be adjusted in time with the personnel changes of the company and the changes in the positions of the cadres, the human resources department of the company shall promptly notify the personnel archives of the personnel changes, the cadre transfer units and the appointment and dismissal notices. After transferring the file due to the business adjustment, the Human Resources Department should promptly notify the Personnel Archives whether the person has successfully negotiated the transaction. If the business is not successful, the relevant department should recover the file within one month, no more than three months.
Article 24: Employees of the company are resigned, resigned, automatically resigned, or terminated by the school, terminated, delisted, expelled, etc., before they receive the notice of transfer of files transferred from the Human Resources Department, their files are still filed by personnel. The room shall be kept; however, from the date of processing the decision, the file storage fee shall be charged according to the regulations of the relevant department.
Article 25 All units and departments of the company shall actively cooperate with the archives office to make the transfer of employee files. When there is any change in the student allocation unit, the archives room shall be notified in time so that the files can be delivered correctly.
2. Recruitment and employment approval forms, political review materials, renewal approval forms, and resignation materials formed during employment and employment.
3. Approved documents, registration forms and identification materials for overseas appearances.
4. Representatives of the Party Congress, the People's Congress, the CPPCC National Committee of the Workers' Committee, the Youth and Women's Associations, and the representatives of the Democratic Party Representatives and the resumes and achievements of the members.
5. The examination and approval form and the settlement of treatment issues and examination and approval materials formed in the work of wages and treatment.
6. Appraisal of qualifications for professional and technical personnel formed in professional and technical positions, performance appraisal materials for professional and technical positions, and approval forms for hiring professional and technical positions.
7. The individual application form formed by the employee in changing the name, ethnicity, age, participation in the revolutionary working hours when joining the party, organization of the review report, approval of the superior and the evidence on which it is based.
8. The organization of the party’s volunteers and the application for conversion, the autobiography, the political examination materials, the registration of the party members, the decision not to register, the opinions of the organization and the materials on which they are formed, and the organizational opinions formed during the democratic appraisal of the party members’ work . Democratic appraisal of party members registration form, outstanding party members' deeds and approval materials. The main facts on which the unqualified party members are dismissed or delisted are based on materials and approval materials, quit the party materials, and cancel the organizational opinions of the probationary party members; join the group volunteers, application forms, membership registration forms, withdrawal materials; join the democratic parties s material.
9. Investigation reports, conclusions, superior approvals, opinions of personal conclusions, inspections and confession materials formed during the review of cadres; screening review conclusions, investigation reports, approvals and relevant main materials.
10. Recognize the various advanced person registration forms, approval forms, and advanced model deeds formed in the reward activities.
11. Various disciplinary decisions, investigation reports, superior approvals, personal confession and circumstantial materials, and criminal judgments.
12. Employees' creation of inventions, scientific research results, works, translations, and papers with significant influences.
13. A physical examination form with a disability and a disability grade determined by the work-related injury.
14. Handling eulogies and obituaries formed during funeral activities; investigation reports of abnormal deaths.
15. Student registration forms, academic record registration forms, graduation registration forms, materials awarded to degrees, academic certificates, and learning and identification materials formed in higher education, national education, adult education, and cadre training and training.
16. Record of changes in student status.
17. The ideology and morality assessment form for each academic year of the student during school.
18. Graduation student medical examination form.
19. Other materials that can be used by the organization for reference to preserved value.
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